Section 8 - IMPORTS
8.1 Freight Forwarders
The nominated freight forwarders for JD Williams are Kuehne & Nagel www.kn-portal.com or M&W Freight Ltd. www.mwfreight.co.uk
8.2 Working Together Document
When the goods are inspected and ready to ship the supplier completes a document called the Working Together. Both of our nominated shippers are instructed never to accept cargo without an approved Working Together document. Please refer to Appendix 15 – ‘Working Together’ for a copy of this document.
This document shows:
Supplier Name
Date the goods will be available
Country and place (city or province) of despatch
Catalogue number
Official Order number
Number of pieces
Number of cartons
Net & Gross weight (in kilos)
Volume (in cubic meters)
The Working Together must be completed by all suppliers and sent to by e-mail for approval to ship. When the Working Together is approved and the goods are authorised to ship, one of the nominated JD Williams freight forwarders will be notified.
On receipt of the form the Import Department will check the following:
- Does the catalogue number match the purchase order?
- Are the quantities correct?
- Is the delivery date in accordance with the due date on the purchase order system?
- If Airfreight has been requested do we have an authorization signed by the Buyer?
- If all the information is correct we will authorize the shipment and inform the supplier the name of the forwarder to use.
We also copy the authorization to the forwarder so they are aware of the shipment.
8.3 Consolidation
The supplier then makes contact with our nominated forwarder and the goods are delivered to the forwarders’ premises for consolidation. We always try to ship our entire FOB bought goods in FCL and wherever possible we use 40ft, 40HQ & 45ft size containers to reduce costs
8.4 UK Customs Clearance
All containers are UK Customs cleared on the day the vessel arrives in the UK using a computerized system called CFSP utilising links between the Import Department office and the UK Customs computer system called Chief. It is a customs requirement that we receive all original documents required to complete the customs clearance procedures before the vessel arrives in the UK. The documents required are listed under Payments below.
8.5 Payments
JD Williams preferred payment terms are T/T 30 days.
For suppliers to receive their payment they MUST send the following original documents directly to our imports department FAO Eddie Jones
- 2 x original commercial invoice
- 1 x original packing list
- 1 x original certificate of origin or GSP form A
- A full set (3 x Copies) of marine bills of lading cosigned to JD Williams, notify party JD Williams, issued only by our nominated freight forwarder.
These documents should be sent to:
Imports Department,
Floor 2M,
JD Williams and Company Ltd,
Griffin House,
40 Lever Street.
Manchester.
UK.
M60 6ES
8.6 Warehouse Bookings for Direct Imported Goods
The freight forwarder will make the warehouse booking within 3 days of the vessel departure.
8.7 Warehouse Bookings for UK and In-Direct Goods
All warehouse Bookings for Direct Imported Goods are handled internally within the JD Williams Import Department through John Whelan and Ryan Garlick.
E-mail:
Tel: 0161 238 2308 Fax: 0161 238 2386