Prince Henry’s

Internal appeals procedures

2017/18

These procedures are reviewed annually to ensure compliance with current regulations

Approved/reviewed by
Mrs M Wall
Date of next review / 03/01/2019

Key staff involved in internal appeals procedures

Role / Name(s)
Head of centre / Dr A Evans
Exams officers line Manager / Mr B Freeman
Exams officer / Mrs M Wall
Assistant Exams Officer / Mrs H Green
  1. Appeals against internal assessment decisions(centre assessed marks)

This procedure confirms Prince Henry’s High Schoolcompliance with JCQ’s General Regulations for Approved Centres 2017-2018, section 5.8 that the centre has in place “a writteninternal appeals procedure relating to internal assessment decisions and to ensure that details of this procedure are communicated, made widely available and accessible to all candidates”and that the centre “must inform candidates of their centre assessed marks as a candidate is allowed to request a review of the centre’s marking before marks are submitted to the awarding body.”

Certain components of GCSE and GCE qualifications (GCSE controlled assessments, GCE coursework, GCE and GCSE non-examination assessments) that contribute to the final grade of the qualification are internally assessed (marked) by the subject teacher. The marks awarded (the internal assessment decisions) are then submitted by the deadline set by the awarding body for external moderation.

Deadlines for the submission of marks (Summer 2018 exam series)

Date / Qualification / Details
31/03/2018 / GCSE (9-1) Computer Science / (AQA)
07/05/2018 / GCSE / Final date for submission of controlled assessment marks (AQA)
15/05/2018 / GCE/GCSE / Final date for submission of coursework marks (AQA, OCR, Pearson and WJEC)
31/05/2018 / Practical subjects GCE/GCSE / Final date for submission of GCSE: Art, PE & Drama (All AO)
Final date for submission of GCE Art & Drama (All AO)

Prince Henry’s High School is committed to ensuring that whenever its staff mark candidates’ work this is done fairly, consistently and in accordance with the awarding body’s specification and subject-specific associated documents.

Prince Henry’s High School ensures that allcentre staff followa robustNon-examination assessment policy(for the management of GCE and GCSE non-examination assessments). This policy details all procedures relating to non-examinationassessments, including the marking and quality assuranceprocesses which relevant teaching staff are required tofollow.

Candidates’ work will be marked by staff who have appropriate knowledge, understanding and skill, and who have been trained in this activity. Prince Henry’s High School is committed to ensuring that work produced by candidates is authenticated in line with the requirements of the awarding body. Where a number of subject teachers are involved in marking candidates’ work, internal moderation and standardisation will ensure consistency of marking.

On being informed of their centre assessed marks, if a candidate believes that the above procedures where not followed in relation to the marking of his/her work, or that the assessor has not properly applied the mark scheme to his/her marking, then he/she may make use of this appeals procedure to consider whether to request a review of the centre’s marking.

  1. Prince Henry’s High School will ensure that candidates are informed of their centre assessed marks so that they may request a review of the centre’s marking before marks are submitted to the awarding body.
  1. Prince Henry’s High School will inform candidates that they may request copies of materials (for example, a copy of their marked work, the relevant specification, the mark scheme and any other associated subject-specific documents) to assist them in considering whether to request a review of the centre’s marking of the assessment.
  1. Prince Henry’s High School will, having received a request for copies of materials, promptly make them available to the candidatewithin 3 working days.
  1. Prince Henry’s High School will provide candidates with sufficient timein order to allow them to review copies of materials and reach a decision.
  1. Requests for reviews of marking must be made in writing within 48 hours of receiving copies of the requested materials
  1. Prince Henry’s High School will allow 5 working daysfor the review to be carried out, to make any necessary changes to marks and to inform the candidate of the outcome, all before the awarding body’s deadline.
  1. Prince Henry’s High School will ensure that the review of marking is carried out by an assessor who has appropriate competence, has had no previous involvement in the assessment of that candidate and has no personal interest in the review.
  1. Prince Henry’s High School will instruct the reviewer to ensure that the candidate’s mark is consistent with the standard set by the centre.
  1. The candidate will be informed in writing of the outcome of the review of the centre’s marking.
  1. The outcome of the review of the centre’s marking will be made known to the head of centre and will be logged as a complaint. A written record will be kept and made available to the awarding body upon request. Should the review of the centre’s marking bring any irregularity in procedures to light, the awarding body will be informed immediately.

After candidates’ work has been internally assessed, it is moderated by the awarding body to ensure consistency in marking between centres. The moderation process may lead to mark changes. This process is outside the control of Prince Henry’s High School and is not covered by this procedure.

Theprocedure (in grey font) is quoted directly from the JCQ publicationReviews of marking (centre assessed marks) suggested template for centres

  1. Appeals against the centre’sdecision not to support a clerical check, a review of marking, a review of moderation or an appeal

This procedure confirms Prince Henrys High School compliance with JCQ’s General Regulations for Approved Centres 2017-2018, section 5.14 that the centre has in place “a written internal appeals procedure to manage disputes when a candidate disagrees with a centre decision not to support a clerical check, a review of marking, a review of moderation or an appeal...”

Following the issue of results,awarding bodies make post-results services available. Full details of these services, internal deadlines for requesting a service and fees charged are provided by the exams officer.

Candidates are also informed of the arrangements for post-results services before they sit any exams and the accessibility of senior members of centre staff immediately after the publication of results by.

If the centre or a candidate (or his/her parent/carer) has a concern and believes a result may not be accurate, an enquiry about the result may be requested. Enquiries about results (EARs) offers three services.

Service 1 – clerical re-check

Service 2 – review of marking

Service 3 – review of moderation (this service is not available to an individual candidate)

Written candidate consent (informed consent via candidate email is acceptable) is required in all cases before a request for an EAR service 1 or 2 is submitted to the awarding body as with these services candidates’ marks and subject grades may be lowered.Candidate consent can only be collected after the publication of results.

If a concern is raised about a particular examination result,the exams officer, teaching staff and head of centre will investigate the feasibility of requesting an enquiry supported by the centre.

Where the centre does not uphold a request from a candidate, the candidate may pay the appropriate EAR fee to the centre, and a request will be made to the awarding body on the candidate’s behalf.

If the candidate (or his/her parent/carer) believes there are grounds to appeal against the centre’s decision not to support an enquiry, an internal appeal can be submitted to the centre at least 5 calendar days prior to the internal deadline for submitting an EAR.

The appellant will be informed of the outcome of his/her appeal, before the internal deadline for submitting an EAR.

Following the EAR outcome, an external appeals process is available if the head of centre remains dissatisfied with the outcome and believes there are grounds for appeal. The JCQ publications Post-Results Services and JCQAppeals Booklet (A guide to the awarding bodies’ appeals processes) will be consulted to determine the acceptable grounds for a preliminary appeal.

Where the head of centre is satisfied after receiving the EAR outcome, but the candidate(or his/her parent/carer)believes there are grounds for a preliminary appeal to the awarding body, a further internal appeal may be made to the head of centre. Following this, the head of centre’s decision as to whether to proceed with a preliminary appeal will be based upon the acceptable grounds as detailed in the JCQ Appeals Booklet. Candidates or parents/carers are not permitted to make direct representations to an awarding body.

A letter should be sent to the head of centre within 5calendar days of the notification of the outcome of the EAR. Subject to the head of centre’s decision, this will allow the centre to process the preliminary appeal and submit to the awarding body. Awarding body fees which may be charged for the preliminary appeal must be paid to the centre by the appellant before the preliminary appeal is submitted to the awarding body (fees are available from the exams officer). If the appeal is upheld by the awarding body, this fee will be refunded by the awarding body and repaid to the appellant by the centre.

This template is provided for members of The Exams Office only and must not be shared beyond use in your centre

Internal appeals procedures template(2017/18)

Hyperlinks provided in this document were correct as at October 2017

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