Horningsham Parish Council
9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436
Chairman: Mr. Tim Hill Clerk Mrs. Sarah Jeffries MILCM
Minutes of the meeting of Horningsham Parish Council held at the village hall Horningsham on Thursday 12th April 2018 at 7.30pm.
Present: Councillors, Tim Hill, Stephen Crossman, Ken Windess, Michael Trollope, Fran Chris, Gerard Brierley, Simon Millar, Matt Simpson and John Radley.
In attendance: The Parish Clerk Mrs. Sarah Jeffries MILCM.
Public Question Time Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.
Resolved: no public were present.
17/254 Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
Resolved: Councillor Dermot FitzGerald had sent his apologies due to a work commitment. Council resolved his apology for absence.
Councillor Jayne Glover due to ill health. Council accepted her reason for absence.
Councillor John Radley was absent
17/255 Chairman’s announcements
Resolved: none to give
17/256 Dispensations
Resolved: none requested
17/257 Declarations of interest, members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
Resolved: none given
17/258 Exclusion of the Press and Public Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
Resolved: not required.
17/259 To receive and sign the minutes of the Full Council meeting held on the 11th January 2018 and the Planning meeting held on the 13th March 2018. (Previously circulated) LGA 1972 Sch 12 para 41(1)
Resolved: that they were a true record of the meetings decisions. Proposed Councillor Stephen Crossman Seconded Councillor Gerard Brierley
17/260 Planning
Planning Applications
Resolved: noted that no planning Applications had been received for comment.
(In planning matters the Council acts as a consultee of the principal authority. The Principal authority being the deciding body for planning applications)
17/261 Planning Decisions
Resolved: noted the below decisions made by Wiltshire Council.
17/12321/LBC Baycliffe Farm proposed balcony at Baycliffe Farm
Decision: Supported
Wiltshire Council Decision: approved with conditions. See below:
17/12177/FUL Baycliffe Farm proposed balcony at Baycliffe Farm
Decision: Supported
Wiltshire Council Decision: approved with conditions
In pursuance of its powers under the above Act, the Council hereby grant PLANNING PERMISSION for the above development to be carried out in accordance with the application and plans submitted (listed below). In accordance with paragraph 187 of the National Planning Policy Framework, Wiltshire Council has worked proactively to secure this development to improve the economic, social and environmental conditions of the area. Subject to the following conditions: 1 The development hereby permitted shall be begun before the expiration of three years from the date of this permission. REASON: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990 as amended by the Planning and Compulsory Purchase Act 2004. 2 The development hereby permitted shall be carried out in accordance with the following approved plans: Existing site and location plan - drawing no. 003 - dated Dec 2017; Proposed site and location plan - drawing no. 004 - dated Dec 2017; Existing ground floor plans and elevations - drawing no. 001B - dated May 2012; Proposed ground floor plans and elevations - drawing no. 100G - dated May 2012; Existing first floor plans and elevations - drawing no. 002B - dated May 2012; Proposed first floor plans and elevations - drawing no. 101G - dated May 2012 REASON: For the avoidance of doubt and in the interests of proper planning
18/00816/FUL Longleat Safari Park erection of fencing to create new Hyena enclosure
Decision: Supported
Wiltshire Council Decision: approved with conditions:
In pursuance of its powers under the above Act, the Council hereby grant PLANNING PERMISSION for the above development to be carried out in accordance with the application and plans submitted (listed below). In accordance with paragraph 187 of the National Planning Policy Framework, Wiltshire Council has worked proactively to secure this development to improve the economic, social and environmental conditions of the area. Subject to the following conditions: 1 The development hereby permitted shall be begun before the expiration of three years from the date of this permission. REASON: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990 as amended by the Planning and Compulsory Purchase Act 2004. 2 No works or site clearance in the Hazel Coppice Area shall commence until an archaeological watching brief has been arranged to be maintained during the course of the works affecting to record any finds / features during excavation works around that area. The watching brief shall be carried out in accordance with a written specification which shall have been first agreed in writing by the Local Planning Authority, by a professional archaeologist or an organisation with acknowledged experience in the recording of archaeological features which is acceptable to the Local Planning Authority. REASON: The matter is required to be agreed with the Local Planning Authority before development commences in order that the development is undertaken in an acceptable manner, to safeguard the identification and recording of features of historic and/or archaeological interest.
3 The development hereby permitted shall be carried out in accordance with the following approved plans: 2000 Rev A Location Plan registered on 06 February 2018 2100 Rev A registered on 06 February 2018 2101 Rev C received on 9 March 2018 2102 Rev A received on 06 February 2018 REASON: For the avoidance of doubt and in the interests of proper planning.
17/262 Parish Steward - Highways
Resolved: it was reported that the Culvert above Mill Farm has been cleaned out by Councillor Stephen Crossman, it was hoped that the water will not go over the road in future.
The drain at the bottom of Church Lane and after the thicket as you approach the Church on the left hand side is blocked, it was noted that this has already been cleaned out by the Parish Steward recently. Council asked that this drain be placed back on the list for action again as it had blocked again a solution might need to be sought.
It was reported that there were several Pot holes opposite the Alms houses that require attention.
Council noted that Anchor Barton and Chapel Street re parishioners parking on the verges causing destruction has been brought to the attention of the Estate by Councillor Stephen Crossman.
17/263 Directional Signage
Resolved: Councillor Matt Simpson reported that he had had no response to date to his request. Following a meeting on the estate, he has been given other names and email addresses to make contact with on the estate, it was noted that he hopes to have further news at the next meeting.
17/264 Litter Pick
Resolved: Councillor Fran Chris reported that attendance numbers were down sadly but those that had attended collected more litter this year than last. It was felt that the gross of the litter collected was canned drinks and food boxes form well known chains.
17/265 Asset Maintenance
Resolved: Councillor Ken Windess reported that he had no update to report To Council.
17/266 Health & Safety Report
Resolved: Councillor Michael Trollope provided the Clerk with the completed Risk Check Sheet. He reported to Council that he had no issues to highlight.
17/267 WWI Commemorations
Resolved: noted Councillor Matt Simpson would bring the costs for crocus and wild daffodils to the next meeting. Councillor Tim Hill reported that he will be continuing research re seeking contact with the fallen Soldiers living relatives. Councillor Simon Millar reported that he had collected the donated paint to repaint the memorial names from the Co-operative Funeral Company in Warminster. He mentioned that he had spoken to them about seeking a specialist to paint the names. A quotation was being sought and will be brought to the next meeting by Councillor Simon Millar.
17/268 Remembrance Day
Resolved: discussed the arrangements made to date, Council noted no other arrangements were required.
17/269 Village Hall Committee
Resolved: Councillor Ken Windess reported that the Hall Committee have passed the new Heating System that had been on trial. The unit was in place in the Jubilee room only at present.
The system is an infrared system, he informed Council that they warm up in a similar way as the sun and were more efficient. It was noted that it has a remote control and is simply plugged in so installation is easy and units can be moved simply from one area to another.
It was also reported that the Hall front doors will be changing so that the kitchen entrance is not the main entrance to the building and that the access will be through the Jubilee Room when changed. The Jubilee Room is becoming sought after more than the main room so making a separate access into the Jubilee room so it had made sense in the future use of the Halls facilities. The Chairman thanked Councillor Ken Windess for his report.
Councillor John Radley entered the meeting at 7.54pm giving his apologies for his lateness
17/270 Defibrillator
Resolved: noted that the Clerk had received the Proforma Invoice for the Defibrillator Unit to be paid before the end of April 2018 to retain the lower cost. Council approved the payment for the unit following receipt of the Precept during April 2018.
The Clerk reported that Councillor Matt Simpson had provided details of an electrical company, Councillor Stephen Crossman was still to provide details of the company he recommended. Councillor ken Windess said he was able to provide details of the company installing the heating units and so would have knowledge of the electrical system at the Hall. It was agreed that Councillors would email the Clerk the details so she could action the quotations.
Councillor Ken Windess agreed to provide a map giving the recommended site details for the companies, this would be sent to the Clerk for distribution to the Companies. Councillor Stephen Crossman agreed to oversee site visits with the electrician’s he asked that the Mill Farm phone number be provided to the electricians to make site visit arrangements.
17/271 Play Area
Resolved: noted that the Parish Council has been awarded a grant of £4500.00 for the play area from the ‘Warminster Area Board. Council noted that the Area Board Grants Team have informed the Clerk that the funding will be transferred after the 4th April 2018 and should be noted in the Councils Bank Account within the next 30 days.
Councillor Tim Hill reported on his recent meeting with Ceawlin re the play area and funding, it was noted that Ceawlin had replied that when the CEO was back the Longleat Charitable Trust will be meeting and this would be discussed.
17/272 Annual Parish meeting Arrangements.
Resolved: noted that the following have replied to date that they are able to attend the 3rd May 2018 Annual Parish meeting. Lion Cubs Play Group, Longleat Forestry, Chair of the School Governors, PCC Representative, Chairman of the WI, Simpson Seeds and PCSO Debbie Robbins. Fayre Committee Representative Councillor Stephen Crossman reported that he would also attend.
It was agreed to invite the shoot Sean Jefferies would be invited to speak and Rick Gunning the Tree Warden.it was approved that the Format of the meeting to be set would be delegated to the Clerk in consultation of the Chairman.
It was agreed that the event would be promoted on the Horningsham Facebook Posters to be actioned by the Clerk and circulated around the parish. it was agreed that a brief to the meetings format with a maximum of 10 minutes each would be sent out to those attending.
17/273 Nominations for Chairman and Vice Chairman for the Annual Parish Council meeting in May
Resolved: noted that at the next meeting the Clerk will need nominations for Chairman and Vice Chairman. Councillors are asked to email the Clerk their nominations before next month’s meeting.
17/274 Rural Police report
Resolved: noted the Rural Police Report, emailed to Councillors. It was nice to notice that no crime had been reported in Horningsham this time. Councillor Stephen Crossman reported to the meeting that he did know of a recent crime that had not been listed. This was noted.
17/275 CPRE Best Kept Village Competition
Resolved: Councillor Stephen Crossman updated Council on the Competition arrangements actioned. It was noted that Horningsham is classed as a small village. Councillor Crossman reported that in his investigations regading the history of the village, there used to be 1300 people in the parish many years ago