SUFAC
Meeting Minutes for 2. Oct. 2008
I. Call to Order
SUFAC Chair Tania Galligan called the meeting to order at 5:17pm.
II. Roll Call
a. Members Present: Lynsy Beckett, Andy Locke, Sheila Schroeder, Brianna Markowski, Cheng Thao, OFO – Sarah Pratt, Joe Tyrrell, Lindsay Acterberg, Yue Yang, John Lee, Chris McDermott, Jessica Olive, Ron Ronnenberg
III. Recognition of Guests – Ryan Mach- Chief Justice- just to observe; Mike Spear- Phoenix Bytes; Danielle Verbanac- SHRM; Kate Dorner- SHRM; Cassie DuChateau – Anime Club.
IV. Approval of Agenda- Joe motioned to approve the agenda. Andy seconded. Chris called the question. Matt acclimated.
V. Approval of Minutes- Tania entertained the motion to approve the minutes. John made the motion to add his name to members present. Lynsy made the motion to add Joe’s name. Jessica made the motion to add her name. Andy motioned to change minutes to agenda. Andy motioned to approve the corrected minutes. Chris seconded. Sheila called the question. Matt acclimated.
VI. Reports
a. OFO: Contingency is $37,853.21 and small org is $1500.00
b. Senate: No report
c. SGA Exec: No report
d. Good Time Programming: no report
e. Vice Secretary: Auxiliary rough guidelines. Dean of students’ budget is Oct. 16.
f. Secretary: Student orgs received their budget materials yesterday. The deadline is Oct. 31.Is anyone available to sit down and talk with an org and inform them of what occurs. We set up a timeline of what will happen.
VII. Discussion Items
a. Phoenix Bytes- This computer club started last year on campus and now Mike Spear of Phoenix Bytes stated that they want to start completing projects. They want to build an arcade machine. We are asking for $418.09. Some of the club members have materials that they are willing to donate for the cause what they don’t have though, they have found cheap materials that will be purchased for the construction of the game. There were 6 people to sign up for the org at Orgsmorg and 2 already existing members. After the game is completed, it is going to be given to Gamers’ Club where it will be stored otherwise it will be used primarily for recruitment purposes. Games that will be put on the arcade game are still being discussed and looked into; need to be copyrighted games.
b. SHRM- Society for Human Resource Management. We are asking for a little more than $700.00 to go on a Kayak trip. The trip is not just for fun, but, we are using it as an opportunity to build leadership skills. We are looking for 12 SHRM members to go on the trip. This is our first time as a new group and we have new members and new advisors. We had 20 people attend our first meeting last week; we need at least 8 members registered as national $35.00. There is a $400.00 agency balance that will be used for the cost of the trip to pay for members going because SHRM execs do not find it necessary for each student to pay the $32.00. We would like to make it an immediate action. Tania entertained the motion to make it an immediate action as Item “C”. Andy motioned. Yue seconded. Chris called the question.
c. Anime Club- Reallocation. We were allocated $792.00 to attend the Ohayocon during Winter break, but the convention was moved to the end of January and not many students wanted to attend while school in session. Instead, we would like to attend Daishocon; a weekend convention in Stevens Point WI.
d. BSU Courtcase and SUFAC’s response- A handout was given to the committee to look over and check for incorrect information, spelling and grammar errors, and etc. Comments were made regarding SUFAC’s response as unbiased and committee members commented on the use of scholarly sources. During this; members again commented on the importance of having a list of questions available for each org so that everyone is treated fairly.
VIII. Action Items
a. Mock Trial- Tania entertained the motion to approve the Mock Trial request. Matt motioned. Chris seconded. There was a discussion that was brought up at this time stating the positive things that the Mock Trial has done thus far. But, the concern that they have not looked into much fundraising is still present with the committee. The committee wants the Mock Trial to have the opportunity to compete as a team yet has some thoughts and concerns that they may be back at a later date to request funds for travel. The suggestion was made that in the future a guideline be created that suggests fundraising. Matt called the question. The requested amount of $425.00 was allocated. The motion carried 8-0-3.
b. SUFAC Response- Tania entertained the motion to approve the SUFAC response for the BSU court case with corrections. Joe motioned. Chris seconded. Andy called the question.
c. Immediate Action Item SHRM request- Joe motioned to request the requested $766.00. Yue seconded. Yue motioned to enter committee of the whole for 5 minutes. Andy seconded. Matt called the question. Matt acclimated. The committee discussed the problems regarding the amount of time for consideration of the trip, disorganization of the org for the trip, and possible travel ideas. No consensus was decided. Matt motioned to enter committee of the whole for 10 minutes. Chris seconded. Brianna called the question. Matt acclimated. During this time, the members discussed the option of having the org return with adequate information regarding the trip. Possible for the org to reschedule? Also discussed was the possible amount of members going on the trip as well as if a Lamers’ bus was truly the correct option for the miles they were traveling to Sturgeon Bay, possibly SHRM members could drive? No consensus was decided upon. Lynsy motions to enter committee of the whole for an indefinite amount. Cheng friendlied the motion to enter committee of the whole for 1 day. Matt seconded. Chris called the question. Much of the same information discussed earlier was discussed during this time. Andy motioned to exit committee of the whole. Chris seconded. Lynsy objected. She brought to the attention of the committee that a stalemate is still present. A decision needs to be determined. Sheila motioned to exit committee of the whole. Chris seconded. Sheila called the question. Chris acclimated. Matt called the question. A roll call vote occurred to approve the full cost of the SHRM request. 6-3-2. Motion failed. By-laws will outnumber the guidelines. The motion passed by exactly 2/3 majority according to By-laws. SHRM funded full amount.
IX. Announcements- We will send out the BSU SUFAC response tomorrow to the court. We will meet in Room 103 next week. See us if you would like to talk with orgs about budgets.
X. Adjournment- Tania entertained motion to adjourn. Joe motioned. Chris seconded. Matt called the question. Matt acclimated. Meeting adjourned at 7:17 pm.
Respectfully Submitted by,
Amanda Hart
SUFAC Administrative Assistant
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