EXHIBITORS MANUAL
BUILD-UP AND PULL-OUT DETAILS / 3RULES & REGULATIONS / 4
DEADLINE CHECK LIST / 5
USEFUL SERVICES / 6
ACCOMODATION / 7/8
SHOW GUIDE, EXHIBITOR KITS, INVITATION TICKETS, SOCIAL MEDIA / 9
ELECTRICAL CONDITIONS / 10
ELECTRICAL APPLICATION FORM / 11
ELECTRICAL GRID PLAN / 12
DROP BARS / 13
UPGRADING YOUR SHELL SCHEME / 14
FURNITURE HIRE / 15/16/17/18
FORK LIFTING ORDER FORM / 19
TEMPORARY TELEPHONE LINES/INTERNET/WIRELESS BROADBAND / 20
STAND CLEANING / 21
GENERAL INFORMATION / 22
WEE REGULATIONS / 23
WATER CONECTION FORM / 24
FOOD & BEVERAGE SALES / 25
REFRIGERATION ORDER FORM / 26/27
Please take particular note of the information on the following pages.
Special attention should be given to the
RULES & REGULATIONS FOR EXHIBITING on Page 4
Please complete and return the relevant pages IMMEDIATELY.
Organisers:
SDL Exhibitions Ltd
18 Main Street
Rathfarnham
Dublin 14
Tel: 00353 (1) 490 0600
Fax: 00353 (1) 490 8934
Email:
Web: www.sdlexpo.com
EXHIBITION DATES & TIMESShow Opening Times
Tuesday 6th February / 10.00am – 6.00pm
Wednesday 7th February / 10.00am – 5.00pm
Stand Build-up Dates & Times
Sunday 4th February / 7.30am – 6.00pm
Shell Stands Ready to Occupy from 2.00pm
Monday 5th February / 7.30am – 7.00pm
Tuesday 6th February / 7.30am – 10.00am
Final Dressing Only
Stand Dismantling Dates & Times
Wednesday 7th February / 5.00pm – 8.00pm
Thursday 8th February / 7.30am – 12noon (Exhibitors)
7.30am – 5pm (Contractors Only)
Exhibitors Should Enter the RDS via The Anglesea Road Gate Opposite
Herbert Park Hotel
EXHIBITION CONTACT INFORMATION
Organisers: / SDL Exhibitions Ltd.
18 Main Street, Rathfarnham, Dublin 14 / Tel: 01 490 0600
Fax: 01 490 8934
E:
Exhibition Director: / Luke Treacy
/ T: 01 405 5552
M: 083 872 6880
E:
Accounts: / Leone Rossiter / T: 01 4900 600
M: 086 8773238
E:
Operations
Co-Ordinator / Karen Rutter / T: 01 405 5541
M: 087 799 3969
E:
Venue: / Main Hall, RDS
Dublin 4 / Tel: 01 668 9878
W: www.rds.ie
RULES AND REGULATIONS FOR EXHIBITING
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1. All Stands must be finished to an acceptable standard. No unfinished walls or partitions should be visible. Stands may not be designed or erected in such a way as to disadvantage another exhibitor.
2. Your attention is drawn to “Conditions for the Supply of Electricity” outlined on page 10 of this manual.
3. Exhibitors not availing of the standfitting package are required to submit a copy of the plan for their stand at least three weeks before the commencement of stand build-up. Please advise your standfitting contractor of this requirement.
4. No signs, graphic panels, banners or other exhibits or display equipment may be fixed or attached to any part of the building. All displays must be free standing or attached to an adequate display system or structure.
5. Work on all stands must be completed not later than the evening before the exhibition opens. No work, erection, decoration or wiring may be undertaken on stands once the exhibition is open.
6. Only fire retardant materials may be used in the construction of exhibition stands. All timber, hardboard, plywood or similar material must be rendered flame retardant by an acceptable method of impregnation and must have certificates to prove this. Fireproof certificates are also required for all stand dressings such as drapes, furniture etc. Exhibitors are particularly reminded that foam or rubber back carpet is NOT permitted and the fire officer will only permit fire resistant carpet tiles and fire proofed carpet to be used in exhibitions. All carpets and carpet tiles used on exhibition stands must have a certificate to state that they conform to fireproof standards BS4790. GAS Bottles are NOT permitted in the hall.
7. Your attention is drawn to the performing rights charges imposed by IMRO on the playing of music or promotional videos with music sound tracks. See IMRO details towards the back of this manual.
8. Excessive noise or loudspeakers are not permitted where these cause interference with other stands.
9. Exhibitors are not permitted to hand out leaflets at the entrances or in the gangway spaces outside of their stand area, or to place leaflets on cars in the vicinity of the exhibition.
10. We regret that the use of the Public Address System is restricted to emergency use and necessary show announcements.
11. In the interest of security, fire doors may not be used by exhibitors once the exhibition is in operation.
12. Exhibitor badges should be worn at all times.
13. Exhibitors should familiarise themselves with the location of emergency exits and fire fighting equipment within the hall. Please read the emergency procedures material which will be included in your exhibitor’s kit, available from the organisers office during build-up. All security risks should be reported to the organisers office.
14. The exhibition Regulations and Conditions printed on the back of the Application for Space Form apply. Your attention is drawn to Paragraph Two of your Application for Space Form which requires that written permission from the organisers must be obtained before you sublet any part of your stand.
15. No food, beverage or confectionery may be sold from stands without the prior written agreement of the organisers and The RDS. A fee may be charged.
16. Children under the age of 16 years are not permitted within the complex during construction or dismantling of any event.
17. All items for sale must be priced and charged in Euros including Irish VAT.
18. All products for sale must be E.C. approved.
19. Exhibitors may not distribute any material which relates to the products or service supplied by another exhibitor. Exhibitors may not approach visitors in the gangways if this interferes with the rights or promotional efforts of another exhibitor.
20. Exhibitors may not attend seminars presented by other exhibitors.
21. Exhibitors agree that they will only promote products or services which they are legally entitled to promote and will make clear to visitors any challenges to their legal right to sell or promote their products of services.
22. Any accident, incident, injury, theft or other loss must be reported immediately to the manager in the organisers office
23. No helium balloons or other floating objects may be distributed to visitors without the consent of the organisers.
24. All exhibitors selling and/or advertising electrical and electronic equipment (EEE) undertake to comply with the Waste Management (Waste Electrical and Electronic Equipment) (WEEE) Regulations,SI 340 of 2005.
Note: Your stand maybeinspected for compliance with the WEEE Regulations by the relevantregulatory authority. Further information on your obligations may be found may be found at www.epa.ie or by phoning Lo Call 1890 33 55 99
OPERATING MACHINERY OR EXHIBITS:
Moving machinery shall, at the expense of the exhibitor, be installed and protected to the satisfaction of the organiser and the owners of the exhibition premises. No motors, engines, furnaces or power driven machinery may be exhibited in operation without adequate protection.
Safety devices should only be removed when the machinery/exhibits are not in operation or connected to the source of supply. All such safety devices must be re-fitted prior to the operation of the machinery/exhibit. An exhibitor committing breach of the foregoing clause shall indemnify the organiser for all claims, losses and damage.
SDL Exhibitions Ltd
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DEADLINE CHECK LIST FOR RETURN FORMSPage No / Form / Deadline / Return To
8 / EXHIBITOR LISTINGS & SHOW GUIDE
CLICK HERE to complete online / 12th January / SDL Exhibitions
MANDATORY FORM TO BE COMPLETED BY ALL EXHIBITORS
ONLINE ONLY / PERSONALISED EXHIBITOR BADGES
CLICK HERE to complete online / 12th January / SDL Exhibitions
ONLINE ONLY / PRODUCT INDEX
CLICK HERE to complete online / 12th January / SDL Exhibitions
8 / Invitation Tickets Form / 12th January / SDL Exhibitions
9/10/11 / Electrical Orders/Electrical Grid Plan / 12th January / Kelowna Electrical
18 / Temporary Telephone/Internet / 12th January / Ablecom
12 / Drop Bars / 22nd January / Actavo
13 / Corner Units & Back Wall Stands Order Form / 22nd January / SDL Exhibitions
14/15/16 / Furniture Order Forms / 22nd January / See forms
17 / Forklift order Form / 22nd January / SDL Exhibitions
19 / Stand Cleaning / 22nd January / SDL Exhibitions
If you require any assistance completing these forms,
please call Ruta or Karen on (01) 490 0600 or Email:
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USEFUL SERVICESFIT OUT EXPO 2018
Main Shell Scheme, Display & Furniture Contractor / Electrics
W Display
12/13 Crumlin Business Centre,
Stanaway Drive, Crumlin, Dublin 12
Tel: +353 (0)1 456 1011
Mob: + 353 (0)87 2330967
Tel : 353 (0)1 4561011
E-mail: / Kelowna Electrical Ltd
11 Springlawn Drive, Blanchardstown, Dublin 15
Tel: +353 (0)1 821 4618
Mob: +353 (0) 86 2696306
Email:
Contact: Keith Brennan
Display Contractor / Graphics / Furniture Hire
Event Exhibition & Display
2 Ballyoran Lane
Belfast
Tel 028 90484999
E:
www.eventexhibition.co.uk / Higgins Furniture Hire
Duneany, Kildare Town, Co Kildare
Tel: +353 (0)45 526300
Fax: 045 526400
Email: / Hire All Services
37/38 Spruce Avenue,
Stillorgan Ind Park
Co Dublin
Tel: +353 (0)1 295 3821
Email:
Audio Visual Hire / Display Contractor / Graphics
Toomey Audio Visual
Unit A3 Baldonell Business Park
Baldonell Dublin 22
Tel: +353 (0)1 466 0515
Email: / Total Expo
Whitestown Industrial Estate, Tallaght, Dublin 24
T: +353 (0)1 7756919
Contact: Hugh Bagnall
Audio Visual Hire, Graphics, Furniture Hire / Floral Décor
Exhibit A Displays
Curraheen, Tralee, Co Kerry
Mob: +353 (0)87 2562788
E:
Contact: Alan Collins / Plant Life Unlimited
110/111 Cork Street,
Dublin 8
Tel: +353 (0)1 453 6201
Fax: +353 (0)1 454 2493
Email: / Universal Floral
5 Richeleiu Park
Ballsbridge
Dublin 4
M: 087 2582498
E:
Water Connection / Catering
A.N. ONeill Ltd
Unit 48c, Robinhood Industrial Estate, Dublin 22
Tel: +353 (0)1276 7873
Mob: +353 (0)87 2572077
Email:
Contact: Alex O’Neill / RDS Hospitality
Dublin 4
Tel: +353 (0) 1 260 2632
Email:
Contact: Eoin McDonald
Wireless Broadband/Temporary Telephone Lines / Drop Bars & Rigging Order Form
Ablecom
Tel:+353 (0)1 296 3738
Email:
Website: www.ablecomsolutions.ie / Actavo
Tel: +353(0)1 505 5888
Mob: +353(0)87 257 0396
Email:
Contact: Ciara Behan / Nog Gallagher
Graphic Outputs & Pop Up Signs / Printing Leaflets / Business Cards
Horizon Print Solutions
U2A Phoenix Ind Est, Navan Rd, Dublin 15
Tel: + 353(0)1 868 1257
Mob: +353(0)87 6631073
Email: / Master Photo Sooner Than Later
4/6 Heytesbury Lane 24 Kill Avenue
Ballsbridge Dun Laoghaire
Dublin 4 Co Dublin
T: +353 (0)1 668 5203 Tel. (0)1 284 4777
E: E:
SUGGESTED ACCOMMODATION
*All prices should be checked before making a booking as rates may be subject to change*
Hotel / Contact Details / E-mail / Rooms
Ballsbridge Hotel ***
Pembroke Road
Dublin 4
(3 Min Drive) / T:+353 (0)1 637 9300 / E:
W: www.ballsbridgehotel.com / €99 BB Single Room Occupancy / €109.00 B&B
Double Room Occupancy Discounted Rate valid until 19th January
Clayton Hotel Ballsbridge ****
(formerly Bewley's Hotel)
Merrion Road Ballsbridge Dublin 4
(2 Min Walk) / T: +353 (0)1 668 1111 / E:
W: www.claytonhotels.com / Discount with Code RDS10
subject to availability
Clayton Hotel Leopardstown ***
(formerly Bewley's Hotel)
Central Park Leopardstown Dublin 18
(15 Min Drive) / T: +353 (0)1 293 5000 / E:
W: www.claytonhotelleopardstown.com / €131 Single Occupancy B&B
€143 Double Occupancy B&B
Rates subject to availability
Clayton Hotel
Cardiff Lane ****
Sir John Rogerson's Quay
Dublin 2 / T: +353 (0)1 643 9500 / E:
W: www.claytonhotelcardifflane.com / Rooms from €134
Best Rate Guaranteed
Pool & Leisure Centre
Complimentary WiFi
Rates subject to availability
Clayton Hotel
Burlington Road ****
Burlington Road Dublin 4
(5 Min Drive) / T: +353 (0)1 618 5600 / E:
ww.claytonhotelburlingtonroad.com / €144 Single Occupancy B&B
€176 Double Occupancy B&B Free WiFi
Herbert Park
Hotel ****
Herbert Road
Dublin 4
(2 Min Walk) / T: +353 (0)1 667 2200 / E:
W: www.herbertparkhotel.ie / €150 B&B standard single room
€165 B&B for standard double room
Rates subject to availability
InterContinental *****
(Formerly 4 Seasons)
Simmonscourt Road
Ballsbridge Dublin 4
(2 Min Walk) / T: +353 (0)1 665 4000 / E:
W: www.intercontinentaldublin.ie / Advance saver rates from
€315bb single/€335bb double
Rates subject to availability
Mespil Hotel ***
Mespil Road
Dublin 4
(5 Min Drive) / T: +353 (0)1 488 4600 / E:
W: www.mespilhotel.com / Rooms from €129.00
Rates subject to availability
Roxford Lodge ***
46 Northumberland Road Ballsbridge Dublin 4
(5 Min Drive) / T: +353 (0)1 668 8572 / E:
W: www.roxfordlodge.ie / Classic Deluxe Double Room
€99 B&B
Classic Deluxe Single Room
€84 B7B
Rates subject to availability
Sandymount Hotel ***
Herbert Road
Dublin 4
(5 Min Drive) / T: +353 (0)1 614 2000 / E:
W: www.sandymounthotel.ie / B&B Rooms from €99 for a single and €109 double / twin occupancy
Rates subject to availability
The Schoolhouse ****
2/8 Northumberland Rd
Ballsbridge
Dublin 4
(5 Min Drive) / T: +353 (0)1 667 5014 / E:
W: www.schoolhousehotel.com / Deluxe Double or Single King Room, room only basis, 119€ room.
breakfast €10.00 per person
The Tara Towers Hotel
Merrion Road
Dublin 4 / T: +353 (0) 1 269 4666 / E:
W: www.taratowers.com / Single €99 B&B per night
Double / Twin B&B €109
Rate is Inclusive of parking and WIFI
B & B AND SELF CATERING ACCOMMODATION ON CLOSE TO VENUE
Aberdeen Lodge
53-55 Park Avenue Ballsbridge Dublin 4
(5 Min Drive) / T: +353 (0)1 283 8155 / E:
W: www.aberdeen-lodge.com / €175.00 Double Room
Rates subject to availability
Andorra B&B
94 Merrion Road Ballsbridge
Dublin 4
(2 Min Drive) / T: +353 (0)1 668 9666 / E:
W: www.andorrabb.com / Double occupancy From €54 per person sharing
Single occupancy From €75
Rates subject to availability
Butlers Townhouse
44 Lansdowne Road
Ballsbridge Dublin 4
(5 Min Walk) / T: +353 (0)1 667 4022 M: +353 (0)879436179 / E:
Web: www.butlers-townhouse.ie / Bed and Breakfast from
€125 per room per night
Rates subject to availability
Donnybrook Hall B&B
6 Belmont Avenue
Donnybrook Dublin 4
(15 Min Drive) / T: +353 (0)1 269 1633 / E:
W: www.donnybrookhall.com / Bed and Breakfast
€100 per single / €150 per double
Pembroke Townhouse
90 Pembroke Road
Ballsbridge Dublin 4
(3 Min Drive) / T: +353 (0)1 660 0277 / E:
W: www.pembroketownhouse.ie / Single Room B&B from€110
Double or Twin Room B&B from €120 B&B
Subject to availability
Premier Suites
50-56 Merrion Road
Dublin 4
(2 Min Walk) / T: +353 (0)1 638 1124 T: +353 (0)1639 1114
M: +353(0)86 8387508 / E:
W: www.premiersuites.eu / The executive doubles from €115 per night, the studios are €140 per night
Your Home From Home
Luxury self-catering apartments / T: +353 (0)1 678 1100 / E:
W: www.yourhomefromhome.com / €120.00 for a 1 x bed apartments and €175.00 for a 2 x bed apartment
Subject to availability
All prices should be checked before making a booking as rates may be subject to change