LAPTOPS FOR TEACHERSAPPENDIX 1

S A M P L E

[Insert the School’sName or Logo]

Staff Laptop Computer User Agreement

Conditions Of Issue

(Name of the School) STAFF LAPTOP COMPUTER PROGRAM offers each teacher the opportunity to use a laptopcomputer from the school for the time they are employed at the school.
[Statement of Program Aims ]

The provision of the Laptopcomputer is subject to the following conditions:

  1. The Laptopcomputer is provided on a ‘use’ basis and remains the property of the legal proprietors of (Name of the School). The school wil provide the insurance coverage for the laptop.
  1. Theusage cost will be $XXX per fortnight. This amount will be deducted from your pre-tax salary.
  1. The provision of the Laptopcomputer is related to current employment and could change if conditions of employment change. The Laptopcomputer is always the property of the school and must be supplied to the Principal or authorised representative when requested, either:

a) in “as is” condition immediately upon request;

b) or, if nominated by the school with all personal files and programs removed:

i. within 24 hours of an official request in writing by the School, or

  1. not less than 24 hours prior to departure from the School subsequent to cessation of employment, or
  1. not less than 24 hours prior to the commencement of leave taken for the purpose of maternity, extended sickness, leave without pay or similar situations.

(Any variation to these arrangements will be solely at the discretion of the Principal. Failure to return the Laptop as in 3bii)and iii), will delay payment of final entitlements).

  1. The Laptopcomputer will be used in accordance with all Codes of Conduct, as established by the School, or governing authority, presently, or in the future, in particular the Acceptable Use Policy and Staff Policy for Use of Internet and Email, which includes strict compliance with the Australian Copyright Act 1968.
  1. Responsibility for maintaining backup copies of personal files resides with the staff member. In the case of treatment of serious hardware or software malfunction, the (IT Coordinator), while taking every care, cannot guarantee restoration of the files and programs back to anything other than that of a standard staff Laptop computer image. Installation of personal software, other than what is contained on the standard image (programs), is the responsibility of the Staff Member.
  1. All damage and faults will be reported to the (IT Coordinator) within a reasonable time to permit repair under Warranty conditions.
  1. No unlicensed software may be installed onto the Laptop computer, and any single user license, that is the property of the school may not be loaded onto more than one laptop computer at any time. All software must be loaded by the IT Coordinator.
  1. The School accepts no responsibility, and cannot guarantee support, for any unofficial (i.e. not part of the standard image or specifically required for documented curriculum purposes) software, data, etc. installed onto the Laptop computer.
  1. Major reconfiguration of the Operating System, (eg. alterations to autoexec.bat), or to the Configuration System, may be treated as negligence if undertaken without due care.
  1. a) Security of the Laptopcomputer is at all times the responsibility of the StaffMember.In particular it should:
  • not be left in unattended offices or classrooms,
  • not be left in a situation so as to permit student access,
  • be stored in a secure, safe location when used outside school or during transportation.
  • not be left in a visible place in a motor vehicle

b)The physical safety and care of the Laptop computer also needs to be managed appropriately:

  • the machine must always be transported in the purpose built case,
  • temperatures should be monitored as laptops are heat sensitive,
  • they are not to be used in the vicinity of food, drinks or chemicals,
  • they should not be cleaned with any products other than those supplied by the (IT Coordinator).

c)Password protection and network security must also be maintained. Staff will adhere to the (IT Coordinator) strategies introduced to protect the integrity of the network, including password protected screensavers, password changes, remoteaccess guidelines etc.

  1. The Staff Member agrees to pay the cost of of insurance excess for loss or damage that may be caused to the Laptop computer through negligent or careless use that is outside warranty conditions and not attributable to normal wear and tear. In such instances, a Statutory Declaration stating the circumstances surrounding the loss or damage, is required to be completed. Any decision concerning obligations under this Clause will be made by the Principal and will be based upon this Declaration.
  1. All reference to the Laptopcomputer includes Radio-LAN card, carry case, manuals, mouse and other School owned peripherals (if supplied).

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LAPTOPS FOR TEACHERSAPPENDIX 1

S A M P L E

[Name of the School]

Staff Laptop Computer Program

Deed Of Agreement & Request to Salary Package a Laptop Computer

This Deed of Agreement is made between the legal proprietors of (Name of the School),

AND……………………...……………….. (Staff Member) referred hereto after as The parties.

Dated this ………..………………………..… day of …………………………………...…... 20…..

This Deed of Agreement relates to the provision of a Laptop computer by (Name of the School) to the above named staff member. Reference to Laptop computer includes Radio-LAN card, carry case, reference booklets and mouse (if issued).

THE PARTIES AGREE AS FOLLOWS:

  1. The staff member requests that (name of school) provides the use of a laptop computer by way of a salary sacrifice arrangement. The salary sacrifice is to apply only on a prospective basis in relation to future income entitlements.
  1. The Laptop computer at all times remains the property of the legal proprietors of (Name of the School).
  1. The Conditions of Issue (attached) have been clearly set out and provided to the staff member prior to the issue of the Laptop computer, and these Conditions are acknowledged and accepted as governing the use of the Laptop computer by the staff member.
  1. The usage cost of $XXX is be deducted from the staff member’s pre-tax salary commencing on (date) for no more than 52 fortnightly payments.
  1. I agree to surrender the laptop computer to the Principal immediately upon request.

THE PARTIES HAVE EXECUTED THIS DEED ON THE ABOVE DATE

Staff Member / Principal
Signature
Name
Witness

Declaration by Staff Member

I ______declare that
(employee’s full name)

  • I have not been provided with ‘ownership’ of a laptop computer in the same FBT year (1 April to 31 March) BEFORE accessing use of a laptop under the ‘Laptops ForTeachersProgram’. I understand that if I have, an FBT liability may be applicable.I agree that if there is such an FBT liability I will indemnify the school for that amount.
  • I will use the laptop primarily for employment related purposes.
  • I understand that software and peripherals are not included in this program.
  • I also understand that pre-tax contributions under this program are not tax deductible.

Signed ______Date ______
(School Name)

STAFF LAPTOP DISTRIBUTION FORM

Staff member’s name (please print)......

Laptop Computer Details

Laptop Computer Description......

Laptop Computer Serial Number......

Laptop Computer Asset Number......

Collection

Date of issue......

I hereby acknowledge receipt of the Laptop Computer as described above.

Staff member’s signature......

Name of person authorised to sign on behalf of the school......

Signature of person authorised to sign on behalf of the school:......

Return

Date of return......

Staff member’s signature......

Name of person authorised to sign on behalf of the school......

Signature of person authorised to sign on behalf of the school......

(A copy of this agreement will be given to the staff member on both the receipt and return of the school Laptop Computer).

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