HAZARA UNIVERSITY

IT EQUIPMENTS

TENDER DOCUMENT

2017-18

HAZARA UNIVERSITY,MANSEHRA

OFFICE OF THE PROCUREMENT OFFICER

Phone No. 0997-414178, Fax No. 0997-414111

______

  1. GENERAL
  1. Any bid without 2% earnest money of the total amount will not be entertained.
  2. Conditional/incomplete/overwritten bid will not be entertained.
  3. The prices quoted must be valid for at least 90 days from the date of tender opening for the evaluation of tender.
  4. The successful bidders will be required to supply the items up-to the end of financial year 2017-2018. The bid can be extended for further period as per KPPRA rules, if both the parties agree.
  5. Telephonic/telexed/faxed/telegraphic quotations will not be entertained.
  6. The bid must accompany the following:
  1. Firm Registration Certificate with the Federal/Provincial Government.
  2. National Tax Number
  3. Sales Tax Registration Certificate Number.
  4. Certificate to the effect that they have never been blacklisted by any Government/ Semi Government Organization.
  5. Dealership Certificate from original manufacturer for Pakistan (where required)
  6. All bids must be properly sealed.
  7. The provision of quoted rate in soft form is also required.
  1. SCOPE OF SUPPLY

The bidder shall supply the items according to the prescribed specifications. Any deviation will cause rejection of the supply order.

  1. BID PRICE

The bidder shall indicate in his offer, list of items with prescribed specifications, the unit price and total bid prices of the items. Taxes levied by the Government, if any, shall be recoverable from the bidder as per rules. Specimen bid form is attached herewith.

  1. CURRENCY OF BID

The Price should be quoted in Pakistani Rupees.

  1. BID VALIDITY

The bid should remain valid and open for acceptance of purchase for 90 days from the date of opening of bids

6.PERFORMANCE GUARANTEE

The winner of bid shall submit a performance guarantee @10% of the total bid amount in form of demand draft/pay order/Bank Guarantee in favor of Treasurer Hazara University Mansehra.

7.SIGNING OF BIDS

The person signing the bid shall sign and stamp all the pages of the bid, where entries are made.

8.DEADLINE FOR SUBMISSION OF BIDS

All bids must reach and be received by the University on or before the prescribed deadline at 1100 hours. The bids will be opened at 1200 hours on the same day in the conference room, Hazara University in presence of the bidders or their authorized representatives, who wish to be present.

9.LATE BIDS

Any bid received in the university after the prescribed deadline shall not be entertained.

10.UNIVERSITY’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS

The University reserves the right to accept or reject any or all tenders fully or partially on the recommendation of technical committee/ purchase committee.

11.CANVASSING

Unsolicited advice / clarifications and any personal approached at any stage of evaluations of bids are strictly prohibited and may lead to disqualification.

12.DELIVERY

The bidders shall make delivery of the items within 30 days from the date of issuance of supply order. A penalty of 1% of the item price per day subject to the maximum of 10% of the total amount would be charged after expiry of the delivery time till the supply of the items.

  1. MODE OF PAYMENT

No advance payment will be made as per Government rules. The payment will be made to the supplier after inspection of supplied items by a committee of experts constituted by the University. If found in order in all respects after the successful and complete supply, installation and functioning of the items the performance guarantee will be released after 08 months from the date of satisfactory supply of the items.

  1. PRICE

The price of items will be inclusive of transportation and all taxes etc. No separate payment will be made by the University on this account.

  1. TAXES

All Government taxes shall be deducted at source according to the relevant rules.

  1. ARBITATION

The decision of the University in all relevant matters will be final and unchallengeable in any court of law anywhere.

SPECIAL CONDITIONS OF THE CONTRACT

  1. Inspection of Equipments/materials.

All Equipments/materials shall be subject to inspection and shall be approved by Hazara University Purchase committee/Technical Committee before the same are fabricated or installed in position. The committee may reject such materials as are considered by him to be below standard specifications, size or quality. The Contractor shall provide all labour at his own expense for handling during inspection. Any materials rejected by the committee shall not be used and shall be removed from site by the Contractor.

2.Work to be opened for inspection.

All supply/works under or during the course of execution in pursuance of the Contractor, whether at site or at Contractor's workshop shall, all times, be opened for inspection and supervision of the Hazara University Purchase committee/Technical Committee at all times during the usual working hours, the contractor should either himself be present to receive the instructions or any responsible agent duly accredited in writing, present for this purpose. Instructions given to the Contractor's agent should be considered to have the same force as if these had been given to the Contractor himself.

3.Responsibility against damages

Before and up to the whole of the Supply/works are completed and have been finally handed over to the University and a proper completion certificate thereof obtained by the Contractor, the Contractor shall be responsible for all and any damage caused to the materials or installed works/equipments thorough accident, improper handling, transport or any other cause whatsoever and shall repair, remove or replace the same and compensate the University against all such losses.

4.Specifications

The work shall comply to the requirement/ specification laid down in the B.O.Q of the tender. Quality of each item should be supreme quality.

5.Laboratory Test

The Hazara University Purchase committee/Technical Committee has the power to order for conducting Equipments/material quality assurance test which he deems necessary and cost of such tests will be borne by the contractor. No claim in this regard will be entertained for payment.

LIST OF EQUIPMENT
Sr # / Equipment / Specifications / QTY / Remarks
1 / Photocopier / Photo copy up to 45 PPM, Resolution 600 x 600 dpi or higher, 2 sided automatic and duplex printing, Should handle letter, legal, A4, A3and other paper types available, Large paper capacity, USB connectivity, Scanner and printing facility,Memory 2 GB or higher, HDD 250 GB or higher, Multiple Paper Trays, Automatic Document feeder standalone and network capability.
or higher specifications. / 04
2 / Branded Workstation / International Branded Workstation (HP/Dell or equivalent)
  • Intel Xeon E5-2697 v4 Processor
  • 2.3 GHz, Turbo upto 3.6GHz, 18 Cores, 36 Threads, 45MB Smart Cache
  • Intel ® C612 Chipset or equivalent / higher
  • 128GB DDR4-2400 (4x32GB) 1CPU Reg RAM
  • Memory Slots 4 DIMM (with 1 processor) and 8 DIMM (with 2 processors) or equivalent / higher
  • Maximum Memory support Up to 256 GB DDR4-2400 ECC registered SDRAM 10 or equivalent / higher
  • 1TB SATA 1st SSD or equivalent / higher
  • 1TB SATA 2nd SSD or equivalent / higher
  • Display Port to VGA Adapter or equivalent / higher
  • Hazara University logo on the system bios or the firmware
  • Integrated Realtek HD ALC221 Audio or equivalent / higher
  • Integrated Intel® I218LM PCIe GbE or equivalent / higher
Expansion Slots
  • 2 PCIe Gen3 x16 or equivalent / higher
  • 1 PCIe Gen3 x8 (open-ended) or equivalent / higher
  • 1 PCIe Gen2 x4 (open-ended) or equivalent / higher
  • 1 PCIe Gen2 x1 (open-ended) or equivalent / higher
  • 1 PCI or equivalent / higher
Ports and Connectors
  • Front: 4 USB 3.0, 1 headset, 1 microphone or equivalent
/ higher
  • Back: 4 USB 3.0, 2 USB 2.0, 2 PS/2, 1 RJ-45, 1 audio line
in, 1 audio line out or equivalent / higher
  • Internal: 1 USB 2.0, 1 USB 3.0 or equivalent / higher
  • 925W 90 Percent Efficient Power Supply or equivalent /
higher
  • HP USB Keyboard or equivalent / higher
  • HP USB Optical Mouse or equivalent / higher
  • 9.5mm Slim Super Multi DVDRW or equivalent / higher
  • NVIDIA NVS 310 1GB 2xDP or equivalent / higher
  • Remote Graphics Software (RGS) or equivalent / higher
  • 23.8-inch Narrow Bezel IPS Display Native Resolution
1920 x 1080 @ 60 Hz or equivalent / higher
  • Display Input 1 MHL 2.0 /HDMI 1.4; 1 DVI-D; 2 Display
Port 1.2; or equivalent / higher
  • HDCP support on all input, and a fast-charging port or
equivalent / higher
  • 3 Years Warranty or equivalent / higher
/ 01
3 / Branded Desktop PCs / Option: 1
International Branded Micro Tower Desktop PC Dell/HP or equivalent
  • 7th Generation Core i7 7700 Processor or equivalent / higher
  • Up to 4.2 GHz Max turbo Frequency, 3.6 GHz base frequency, 8 MB cache, 4 cores
  • Intel H270 chipset or equivalent / higher
  • 8GB (1x8GB) DDR4 2400 NECC Un buffered Memory or equivalent / higher
  • Maximum memory upgradable Up to 32 GB DDR4-2400 SDRAM or equivalent / higher
  • Two Dimm Memory Slots or equivalent / higher
  • 1TB 5400RPM 2.5inch Solid State Hybrid Drive or equivalent / higher
  • Integrated: Intel® HD Graphics 630or equivalent / higher
  • Intel 7265 ac 2x2 +Bluetoothor equivalent / higher
  • Optical Drive9.5mm DVD-Writeror equivalent / higher
  • USB Business Slim Wired Keyboard or equivalent / higher
  • Optical USB Mouseor equivalent / higher
  • Hazara University logo on the system bios or the firmware
  • 310 Watts Active PFC Power Supply or equivalent / higher
  • Front:Universal audio jack with CTIA headset support; 2 USB 3.1 Gen 1
  • Back: 1 audio out connector; 1 DisplayPort™; 1 VGA; 4 USB 2.0; 2 USB 3.1 Gen 1; 1 audio in connector; 1 RJ-45; 1 power connector
  • 3-year warranty or higher
  • 20-inch LED Backlit LCD Monitor or equivalent / higher
  • VGA
  • 3-year warranty or higher
Option: 2
International Branded Small Form Factor Desktop PC Dell/HP or equivalent
  • 7th Generation Core i7 7700 Processor or equivalent /
higher
  • Up to 4.2 GHz Max turbo Frequency, 3.6 GHz base
frequency, 8 MB cache, 4 cores
  • Intel Q270 chipset or equivalent / higher
  • 8GB (1x8GB) DDR4 2400 NECC Un buffered Memory or
equivalent / higher
  • Maximum memory upgradable Up to 64 GB DDR4-2400
SDRAM 6or equivalent / higher
  • Four Dimm Memory Slots or equivalent / higher
  • 1TB 7200RPM 3.5in Solid State Hybrid Drive or
equivalent / higher
  • Integrated: Intel® HD Graphics 630or equivalent /
higher
  • Intel 7265 ac 2x2 +Bluetoothor equivalent / higher
  • Optical Drive9.5mm DVD-Writeror equivalent / higher
  • USB Business Slim Wired Keyboard or equivalent /
higher
  • Optical USB Mouseor equivalent / higher
  • PC must support dual displays on the same time or
equivalent / higher
  • Hazara University logo on the system bios or the
firmware
  • 180 Watts Active PFC Power Supply or equivalent /
higher
  • Front: 1 USB 3.1 Type-C™ (charging), 2 USB 3.1 Gen 1, 1
USB 2.0, 1 USB 2.0 (fast charging); Universal audio jack
with CTIA headset support
  • Back: 1 audio in, 1 RJ-45, 1 audio out, 2 Display Port™ 2
USB 2.0, 4 USB 3.1 Gen 1, 1 power connector.
  • Built in / Integrated HDMI Port
  • 3-year warranty or higher
  • 20-inch IPS w/LED backlightLED or equivalent / higher
  • Display Port 1.2, (1) HDMI, (1) VGA
  • 3-year warranty or higher
/ 18
4 / Branded Notebook PCs / Option 1:
Branded High performance, high portability Notebook PC
  • Intel® Core i7-7500U (2.7 GHz, up to 3.5 GHz with Intel
Turbo
  • Boost Technology, 4 MB cache, 2 cores or higher /
Equivalent
  • 15.6 inch Full HD (1920x1080) LED SVA or higher /
Equivalent
  • Integrated HD 720p Dual array Mic Webcam or higher /
Equivalent
  • Memory8GB (8x1GB) DDR4 2133 or higher /
Equivalent
  • Max Memory 32 GB DDR4-2133 SDRAM or higher / Equivalent
  • Near Field Communication (NFC)
  • Integrated Intel® HD Graphics 620 or higher / Equivalent
  • 1TB 5400 RPM SATA-3 or higher / Equivalent
  • Dual storage option
  • Hazara University logo on the system bios or the firmware
  • Intel® Ethernet Connection I219-V/ Intel® Ethernet Connection I219-LM or higher
  • WirelessIntel 8265 ac 2x2 +Bluetooth 4.2 WW or higher / Equivalent
  • Dual Point Backlit spill-resistant or higher / Equivalent
  • Touchpad with on/off button, two-way scroll, taps and gestures enabled, two-finger scrolling, two finger zoom (pinch)
  • Dual speakers, integrated dual array microphone
  • 2 USB 3.1 Gen 1 (1 charging)
  • 1 USB Type-C™, 1 Display Port™ 1.2, 1 VGA, 1 RJ-45, 1 docking connector
  • 1 headphone/microphone combo.
  • 65 watts smart NPFC for fast charging AC Adapter
  • 3 year Warranty or more
  • Branded Carrying Case
Option 2:
Branded Professional Notebook PC
  • Intel® Core i7-7500U (2.7 GHz, up to 3.5 GHz with Intel Turbo
  • Boost Technology, 4 MB cache, 2 cores or higher / Equivalent
  • Intel HD Graphics 620 or higher
  • 15.6 inch FHD (1920x1080) Anti-Glare LED SVA for HD Webcam with 2 Antennas slim or higher
  • Integrated HD 720p DualAryMic Webcam or higher
  • Memory8GB (8x1GB) DDR4 2133 or higher / Equivalent
  • Up to 16 GB DDR4-2133 SDRAM or higher
  • 1TB 5400RPM SATA
  • Hazara University logo on the system bios or the firmware
  • DVD-Writer
  • Intel 7265 ac 2x2 nvP +Bluetooth 4.2 LE
Ports
  • 2 USB 2.0; 1 USB 3.0; 1 USB 3.0 Type-C™ port; 1 HDMI; 1 RJ-45; 1 VGA;
  • 1 headphone/microphone combo; 1 AC power
  • Expansion slots
  • 1 multi-format digital media reader (Supports SD, SDHC, SDXC.)
  • Integrated stereo speakers; Headphone/microphone combo jack;
  • Integrated microphone
  • 45 Watt Smart nPFC Right Angle AC Adapter or higher
  • 3 year local warranty or higher
  • Carrying Case
/ 06
5 / LaserJet Printer /
  • Print speed Letter: Up to 40 ppm black
  • Resolution Black (best): 600 x 600 dpi, Up to 4800 x 600 enhanced dpi
  • 1 Hi-Speed USB 2.0; 1 Host USB; 1 Gigabit Ethernet 10/100/1000T network;
  • 1 Wireless802.11b/g/n
  • Standard (built-in Ethernet, Wi-Fi)
  • Wireless Capability, Built-in Wi-Fi; Authentication via WEP, WPA/WPA2, WPA Enterprise; Encryption via AES or
  • TKIP; WPS; Wi-Fi Direct.
  • Memory 128 MB
  • Processor 1200 MHz
  • Duty Cycle Monthly, letter: Up to 80,000 pages or higher
  • Recommended Monthly Page Volume
  • Duplex printing automatic standard
  • 2-line backlit LCD graphic display
  • 1 Year Warranty
/ 10
6 / International Branded Rack Server / International Branded Rack Server
  • Branded 2U Rack Mountable along with rack mounting
accessories
  • Two latest Generation ® Xeon E5-2609v4 Processor or
Higher
  • 128 GB (DDR4-2400 Memory)
  • Support up to 8SFF or higher, HDD/SSD
  • DVD-RW Optical Drive
  • 6x1.2TB 12G SAS 10K 2.5in SFF Hot-plug Hard Drives
  • PCle 3.0 based 12 Gb/s SAS Raid controller with RAID
0/1/1+0/5/50/6/60
  • Embedded 1Gb 4-port network adaptor
  • Serial – 1 (optional)
  • Micro SD slot-1 (optional)
  • USB 3.0 support with up to 5 total
  • Six PCI-Express 3.0 slots, one x16 and 4x8 slots
  • 2x750W or higher Hot –plug power supplies to support
  • Redundant hot-plug system fans
  • Should support monitoring ongoing management,
service alerting reporting and remote management
  • Microsoft windows server 2016 standard edition
  • 3 years comprehensive parts replacement warranty on
equipment including 3 year onsite support (warranty
certificate from manufacturer in the name of end user)
International Branded Rack 42U HP/Dell or equivalent
Imported 42U Rack
  • Front/Back door with locks
  • Wheel with locks
  • KVM Console switch along with 8 adaptors
  • Redundant intelligent PDUs 32 Amp (7.3kVA)
  • Rack mount 1U LCD, keybord mouse
  • 3 years warranty
/ 01

Special / Mandatory Conditions

  • Refurbished, Grey, smuggled or international warranty

products will not be accepted in any case.

  • Hazara University will verify the serial numbers of the

supplied items with its manufacturer. If found

ambiguous, will be returned at supplier own cost.

  • Manufacturer’s Authorization Letter will be provided by

the bidder in the name of Hazara University. The same

shall be verified with the Manufacturer / issuing

authority.

  • Quoted product must have at least one manufacture’s parts depot in Pakistan, for rapid warranty claims.
  • Any product inferior to the given specification /

University requirement shall be disqualified straight

away.

  • Compliance sheet must be provided by the bidder along with the quotation
  • Hazara University shall only accept the branded equipment imported through proper channel.