Aim: to Create Presentations Systematically

Lesson 6: Presentations

Aim: To create presentations systematically

Tejas: The inter-school competition where we have to create a presentation about computers is only 2 weeks away!

Jyoti: We already have all the information which is categorized. We can use Applications like Impress, Kpresenter, or Power Point. How do we start, should I switch on the PC and open the application?

Moz: Wait, creating presentations is not just about opening the application and start typing the content. It requires some ground work in terms of thinking and planning. This can be done on a paper.

Tejas: But we have collected so much information about Computers now, even planning what to present in the 10 minute slot given to us is very challenging. Looks like our presentation will have 100 pages!

Moz: The presentation does not have pages, but Slides. On which Topic do you have to now prepare the presentation?

Jyoti: I will prepare on “Uses of Computers” and Tejas on “History of Computers”

Moz: Before we discuss about how to create slides, note that creating effective presentations primarily involves 3 main stages/steps. Let us take Jyoti’s Topic and see what goes into the 3 stages.

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STAGE 1:

Gather Content for the given topic (In this case you already have the content)
Sift/go through the content that you have collected
Decide the main points that you want to talk about
Under each main point write the sub-points that belong to the main point
If you cannot think of a sub point, leave it blank and come back to it later
(eg: Under the Title Personal uses, if you can think of only two sub-points, you can come back to it later)
Under each main/sub-points, decide how you want to display the information [ text, table, picture, graph ….]
Estimate the number of slides and approximate time for the presentation
At the end of Stage 1 , what you have is the outline of your presentation ! ------

INFO BOX:

Presentations can be used by Teachers, Students, Businessmen, Any working professional
Individual pages of a presentation are called Slides
Slides can contain Text, Images, Charts/Graphs, Tables , Video, Audio, Inserted files etc.
Slide content can be animated
Slides can look consistent by using templates
Slide content can be formatted just like the document content
Slides are presented by using an option called Slide show

END INFO BOX

Moz: Let us see Jyoti’s outline and also see how to create a new presentation.

Jyoti’s outline for “Uses of Computer “

•Uses of Computer

•Personal use

•Internet and networking

•Special purpose applications in various fields

•Uses in other devices

•Personal Use

•Office and Personal applications

•Multimedia

•Games( will add some pictures )

•Programming

•Education

•Virtual training

•Internet and Networking

•Communication

•Information

•Transactions

•Education

•on-line courses

•Databases and network

•Will add more uses

•Special purpose applications

•Space

•Medicine

•Weather analysis

•Communication

•Defence

•Uses in other devices

•Telecommunication systems

•Transportation systems

•Medical systems

•Others

1: CREATE NEW PRESENTATION : SKILL BOX ( usha: To be replaced by Ubuntu screen shots /options )

Go To : File------Open new
Select : Blank presentation
Go to : Click to add title
Enter the Title of the Slide
Go To: Click to add content
Enter the content text in the box

END SKILL BOX

Jyoti: I see an option called Layouts , what is this?

Moz: There are several Layout options while creating a Slide which basically give you readymade layouts with place holders for Title , text, images, charts etc.

Moz: Let us see what needs to be done in Stage 2 now

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STAGE 2:

Start using the presentation application to create the slides decided in Stage 1
Populate the slides with actual content
Convert each main point in stage 1 to the Title of a slide
Write all sub-points for that main point as a list of bullets in that slide
Insert pictures if available / look for pictures needed
Order/re-order the slides according to the flow of the presentation
Basic skills needed to populate the slides : going to various options available under the presentation application and using the appropriate one.
Use the pre-existing knowledge of text formatting and apply the same for the slide content.
At the end of Stage 2 the draft presentation is ready!

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Jyoti : I have already explored formatting, fonts and color options in the presentation application and managed to use these options. This is how it looks.

Tejas: But some text is not readable and looks like you have used many fonts and colors !

Moz: Your observation is correct. There are some guidelines which you should follow while creating slides . This is done in Stage 3.

STAGE 3:

3.a

Design the content of the slide in appropriate Fonts and Colours

Do a uniformity/consistency check for all the slides

Do a spell check/grammar check for all the content

At the end of 3.a, the presentation is ready!

3.b

You can make cosmetic changes of adding slide design templates

You can add background images

You can also explore and add various animation options available

You can also create custom animations

3.c

Give a mock presentation before the actual presentation

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GUIDELINES BOX

Each slide should have a title

Content in the slide should not be written in paragraphs

Each slide should ideally have not more than 5 points

Main points and sub points should be properly indented

The font used for the text should be uniform across the presentation

The title should have bigger font than the content in the slide

Not more than two colors should be used in a single slide………..(MORE CAN BE WRITTEN)

Do not read out the points exactly as written in the slides, for each point give more information than what is presented in the slide

If you are using content from the Internet, check for copyright, or give source of information

END GUIDELINES BOX

Moz: Let us see some sample slides now.

SAMPLE SLIDES

INFO BOX : SLIDESHOW

Slide show option is to present all the slides with navigational options [next, prev]

Slide show also enables the user to control the flow of slides

During the slide show some slides can be hidden

END INFOBOX

SKILL BOX FOR ADDING ANIMATION: USHA please write The steps for UBUNTU

Go to ------Animation

Select ------Animation/Custom animation

Click ------preview

Click slideshow

END SKILLBOX

Moz: You have now learnt to explore more on your own about how to animate the slides, include custom animation, record narration, rehearse timings , insert background images and various options available in the presentation software.

Jyoti: We have learnt to use new applications, but like Scratch programming in our earlier classes, we have not done any programming in this grade.

Moz: I am glad you noticed it, in the next class you will be introduced to a new topic called Flow charts and Programming .

Lesson Outcome:

1. Write an outline for a given topic.

2.Enter content into the outline.

3.Check content for consistency (font, grammar, spellings) and use design options.

4.Follow guidelines for creating effective presentations.

END OF LESSON

CM6- Lesson 6 - Presentations

Worksheets

1. Rahul is visiting his dentist with his parents. He is anxious. In the clinic, he saw a presentation which told him about the different types of teeth, care of the teeth and how dentists help to keep our teeth clean and healthy. Now he knows the importance of visiting the the dentist. A dentist can use presentations to familiarize visitors about care of teeth, different procedures done on the teeth, etc.

Presentations are great way to tell people about your work, passions and other interests. Here are some professions; can you tell how presentations can be used in these professions?

Fashion Designer:

Traffic policeman:

Architect:

2. The teacher has given your class to make a presentation on the life cycle of a butterfly. All the students have collected the necessary information. Your friends are discussing about how to make the presentation.

Tanya: I will first prepare an outline and then only I will start making the presentation on the computer.

Jasmine: I have got lot of information, making an outline will take a lot of time. I am going to start making the presentation referring to the information gathered. Thus, I can complete this quickly.

Which of your friend is doing in the correct way? Give reason.

3. Meena is given a project to do. She has to make a presentation of 3 -5 slides on the following passage:

The Earth, our planet is the third nearest planet to the Sun. In size, it is the fifth largest planet. The Earth has two types of motions, namely Rotation and Revolution. The movement of the earth on its own axis is known as Rotation. The Earth takes 24 hours (one day) to complete one rotation around its axis. As the earth is spherical in shape, only half of it gets light from the sun at a time. The portion facing the Sun experiences day and the other half which faces away from the Sun experiences night. It is due to rotation we have day and night. The movement of the earth around the sun in a fixed path or orbit is called Revolution. It takes 365 and 1⁄4 days (one year) to revolve around the Sun. The Earth is going around the Sun in an elliptical orbit. We have different seasons due to the change in the position of the Earth around the Sun.

Can you help her to prepare the outline of the topic.

Title of the presentation :

Write the title of each slides in the space given below. If you want to use images, indicate which slides do you associate images with?

(Note: You can choose either 3 or 5 slides):

______

4. Given here is are some presentation slides. Which of these do not follow the guidelines ? Identify the guidelines which are violated and what will you do to modify them?

The Guidelines not followed are :

Content in the slide should not be written in paragraphs.

The title should have bigger font than the content in the slide.

Main points and sub points should be properly indented.

Slide after corrections:

Note: Decide the number of slides (in the corrected version) on the basis of the subject content in the given slide. Accordingly, the corrected slide may or may not have more than one slide.

The Guidelines not followed are:

______

Slide after correction:

Some space will be given in each question

The Guidelines not followed are:

______

Slide after correction:

The Guidelines not followed are:

______

Slide after correction:

Power point lesson - activity

Select one of the following topics for doing activities one to four

Explain the model you built for science exhibition.
What I think about Computer Masti.
Imagine that you are a fashion designer/architect/cosmetic surgeon. Explain what work you do.
Safety measures to be followed while using a computer.
History of your city/towns.

[Kaumudi: draw an illustration of any one of the above]

Work out the first stage of making presentation for doing the activity. The following bullets will help you do this.

Think and plan before doing an activity.
Identify what you know and what you do not know.
Plan the number of slides as per the time allocated for presentation.
Prepare an outline of the presentation in your notebook.

Open a presentation application and prepare a draft presentation. Select appropriate layout that matches the purpose of each slide.
Follow the guidelines of stage 3 and prepare the actual presentation. Select appropriate background and custom animation if required.

Share your presentation with your classmates.

[The teacher can get printouts of selected presentation in handout format]

Groupactivity:

A. Google earth: Start this application and do the following activities:

Identify locations mentioned in your Geography textbook.
Track the path of famous travellers --- Marco Polo, Ibn Batuta.
Mark your school, native place of five class students.

B. Create a presentation that lists the main and detailed steps for doing the above activity.

[Note: For schools with Internet connectivity issues, the teacher can ensure that the locations available in cache memory so that students can do the above activity without Internet connectivity]

Explore

•How can you insert/draw graphic organizer on a slide?

• Explore different views( note page , outline, slide sorter) and Master layouts available in the presentation application