AAUP COACH, ASSISTANT COACH, TRAINER, ASSISTANT TRAINER
Titles:Coach, Assistant Coach, Trainerand Assistant Trainerin the AthleticsDepartment
(Specialist IA, IIA, IIIA and IVA)
Variables:Part-time Employment and Prorated Salary, Start DateOtherThan Payroll Date,
Reimbursement of Moving Expenses, Licensure or Certification Status
Dear ______:
I am pleased to offer you the full time [or part-time variable] position of ______at the University of Connecticut in the Division of Athletics with a start date of ______. This position reports to ______and has an annual salary of $______[if part time, use prorated salary variable: ]. This is a ______year appointment with an end date of ______. This position is subject to annual renewals and does not lead to permanent tenure. You must be specifically renewed in order to continue employment beyond ______.
You will receive the first biweekly pay check two weeks after the close of the pay period in which you are hired, contingent upon all required documentation being in place.
This offer of employment is contingent upon successful completion of a criminal background check, and your continued employment is conditional upon the timely completion of an approved I-9 (Employment Eligibility Verification Form).
Your appointment term is subject to the requirements of Article 13 of the AAUP collective bargaining agreement.Additional benefits and terms and conditions of your employment are also contained in the collective bargaining agreement between the University of Connecticut and the American Association of University Professors (AAUP). A copy of the collective bargaining agreement may be found on the AAUP Website at:
You will be issued a University network identifier, known as a NetID, which allows access to various computing services at the University. There are multiple methods by which you may learn your NetID: (1) You will receive a letter via mail to your homeproviding you with your NetID and instructions for activation (your Department will also be informed of your NetID); or (2) Retrieve your NetID by visiting selecting “Find your NetID”; and then selecting “Activate your NetID”. If you have difficulty with any of the above NetID procedures, and need access to University resources, please call the University Information Technology Services (UITS) Help Center for assistance at 860-486-4357 and select option 3. If your NetID is available, they will verify your identity and help you resolve your initial NetID needs. More NetID information can be found at
Your specific responsibilities are described in the attached position description and mirror our discussions during your interview. [Insert additional information on the job duties and if applicable, license requirements variable: .]
[If eligible for reimbursement of moving expenses:
The University provides partial reimbursement for moving expenses which must be approved by the Board of Trustees. Reimbursement is made only to faculty and staff who are specified in the policy at and who provide the required receipts. Please contact [name] in my office if you have questions about this.]
Please be aware that all employees have a general obligation to follow applicable State and University policies, rules and procedures including NCAA rules and regulations. Given the nature of your position, however, compliance with NCAA rules and regulations is of particular significance.
Please be aware that the University has a Board of Trustees approved policy regarding consulting. The policy, related documents, and training materials may be found at consulting.uconn.edu. Approval to consult must be obtained prior to the start of the activity. If you are currently engaged in consulting activities, you may wish to contact the Faculty Consulting Office on your campus prior to your hire date in order to ensure you are compliant with this rule.”
If you accept our offer, we request that you report to Human Resources on Friday [insert payroll date] at 9:00 a.m. to attend New Employee Orientation. [For start date other than payroll date, use variable: .] At New Employee Orientation, you will be made aware of State of Connecticut and University policies, complete payroll forms to expedite your first paycheck, begin benefits enrollment and obtain a campus parking permit. To facilitate payroll and benefits enrollment, please bring with you: personal identification noted on the enclosed I-9 Verification Instructions, your marriage/legal union certificate (if applicable) and a birth certificate for each dependent (if applicable). Directions to Human Resources are enclosed.
It is important to note that new employees are required to make an irrevocable retirement election on or before their first day of employment. Information regarding the retirement election process as well as helpful information regarding the retirement program options is available on the Human Resources website at: Employees who fail to make a voluntary irrevocable retirement plan selection by the first day of employment will be automatically defaulted into a Plan as described in the resources available on the Human Resources website. The automatic defaults will be irrevocable.
You are joining a University hallmarked by a sense of community in which diverse views are welcomed and respected and in which there is a sense of unity which comes from working together to effect constructive change. UConn is Connecticut’s only public research extensive university, a prestigious designation shared by only the nation's top higher education institutions. UConn emphasizes the discovery of knowledge through research and through the dissemination of that knowledge in learning and outreach. We have one goal: assuring the vitality and viability of the University of Connecticut for the benefit of the state and its citizens. We are delighted that you will be joining us in this effort.
Please indicate your acceptance of the offer by signing below and returning one copy of the letter, with your original signature, to me no later than ______.
Sincerely,
Authorized Signature(s)
I ACCEPT THIS APPOINTMENT UNDER THE TERMS DESCRIBED ABOVE.
By accepting this appointment I agree to abide by all University policies including, but not limited to, the University’s Code of Conduct.
______
Signature of AcceptanceDate
I am a U.S. citizen/permanent resident or an individual who has proper U.S. work authorization that will not require assistance/visa sponsorship from the University of Connecticut in the future.
I DO require assistance in extending or obtaining work authorization at the University of Connecticut to begin employment on the start date stated in this letter or in the future.
My currentvisa status is:.
My work authorization is valid until: .
If you do require assistance in extending or obtaining work authorization at the University of Connecticut, please contact theInternational Student & Scholar Services (ISSS) immediately at (860) 486-3855 and /or .
cc: Director
Payroll Department
ISSS (if applicable)
Enclosures:Form I-9, Employment Eligibility Verification
Position description
Directions to Human Resources
Policies for review at
“Consulting”policy
“Moving” Expenses Reimbursement:
“Extra Compensation”:
“Code of Conduct” Guide:
Additional Information
Faculty and Staff Resource Guide (
Affordable Care Act Notice (
Last updated September 2018