PERSONNEL03.125
-Certified Personnel-
Expense Reimbursement
The LaurelCounty Board of Education will reimburse instructional/guidance/library and classified personnel for travel expenses incurred while participating in out-of-District approved/relevant official school-related activities as follows:
Activity Registration
Full cost of registration will be reimbursed, if the activity is sponsored by a relevant professional organization or state agency. A receipt is required. Registration will be encumbered up front by a Board purchase order. In the event an on-site registration is required, it will be reimbursed with a receipt.
Meals
The cost of meals will be reimbursed to an amount not to exceed a per diem of $36.00 or according to the following schedule for partial days:
Departure prior to 7:00 a.m.-9:00 a.m.: $8.00
Departure 9:00 a.m.-2:00 p.m.: $9.00
Departure after 12:00 p.m.-return after 6 p.m.: $19
If meals are provided by the conference or meeting, the per diem does not apply. Pursuant to regulations of the Internal Revenue Service, where an overnight stay is not involved, the reimbursement of meals will be included as income to the recipient of the reimbursement.
Lodging
Double occupancy is required when possible. Whenever possible, participants must take advantage of the host hotel rate. A receipt is required.
Mileage
Mileage will be reimbursed at the current state government rate in effect at the time of travel. If the District offers to provide transportation, mileage will not be paid to those who refuse the offer. Mileage will be calculated based on the most appropriate route from point to point.
All claims for reimbursement must be made by completing an official Travel Expense Voucher. Include all relevant receipts and forward to immediate supervisor. Travel vouchers must be completed and turned in to the Finance Department on the Monday prior to the Board meeting. After that date, all vouchers will be processed and paid at the next regular Board meeting.
The foregoing policy refers to all accounts of the Laurel County Board of Education from which instructional travel expenses are paid. Participants must first depleted “special program” funds prior to receiving reimbursement from the general account.
Reimbursement for outofstate travel by privately owned vehicles shall be made on the basis of airplane coach fare or mileage rate, whichever is the lesser amount.
PERSONNEL03.125
(Continued)
Expense Reimbursement
References:
KRS 160.290; KRS 160.410; OAG 80395
United States v. Correll, 389 U.S. 299 (1967)
Adopted/Amended: 03/28/2005
Order #: Section III, #1
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