pIeCEs Club Constitution
of Westfield State University
Article I
Name:
Section 1: This organization shall be known as the pIeCEs “Positive Inclusion of Everyone Creates Educational Success at Westfield State University” Club, hereby known as pIeCEs.
Article II
Purpose:
Section 1: The primary purpose of pIeCEs is to provide the Westfield State University community with information pertaining to disabilities. The club will also strive to provide members with activities that will be valued by Westfield State, as well as the community at large.
Article III
Membership:
Section 1: Membership shall be open to all full-time and part-time undergraduate students of Westfield State University who have paid their student activities fee for the current academic semester.
Section 2: Meetings shall be open to public, however only those students who qualify under Article III section 3 are allowed to vote in any elections and/or decisions.
Section 3: Members are considered to be active if they attend fifty percent (50%) of club meetings as well as fifty percent (50%) of events held by pIeCEs.
Article IV
Officers:
Section 1: The club will have a President, Vice President, Treasurer, Secretary, and Event Coordinator.
Section 2: a. The President will be in charge of facilitating all meetings, working with advisors, and being the face of pIeCEs outside of club meetings.
b. The Vice President assists the President and resumes the President’s duties if the President is unavailable.
c. The Treasurer is in charge of keeping track of the club’s funds and all monetary transactions.
d. The Secretary is in charge of taking minutes at every meeting and emailing them to all club members. The Secretary will also take attendance and manage club membership.
e. The Event Coordinator is in charge of specifically being in contact with members of the Westfield State University to help with the President in booking events and being the point person at all pIeCEs events.
Section 3: The officer elections will be held at the end of
the academic year.
Section 4: Members who are considered active at the time of voting will be able to run for office.
Section 5: The term for each office will be one (1) academic year.
Article V
Advisors:
Section 1: The faculty advisor position will be open to any faculty, staff, or librarian at Westfield State University.
Section 2: The faculty advisor shall advise the club when consulted in planning the activities of the club, and shall be seen as a resource for the club.
Article VI
Elections:
Section 1: Active members of the club can nominate other active members for positions by verbal nominations.
Section 2: Votes will be cast on pieces of paper and tallied by the current President.
Section 3: No election may be held if there is not a quorum of fifty percent (50%) of the club members plus one (1) present at the meeting.
Section 4: A tie will be broken with a revote.
Article VII
Meetings:
Section 1: The club will meet no less than twice (2) a month.
Section 2: Officers may hold separate meetings with only the officers or meetings without the advisor.
Section 3: If special meetings are needed, any club member can approach an officer with a reason as to why a special meeting is needed and an officer will call a meeting. The officers and advisors can call a special meeting if need be.
Article VIII
Vacancies:
Section 1: pIeCEs will fill the vacancies if an officer resigns or an advisor leaves by holding an election for officers voted on by club members.
Article IX
Amending Procedure:
Section 1: This constitution may be amended by a two-thirds (2/3) majority vote of the voting members of the club and if approved by the Rules and Regulations committee of the Student Government Association.
Article X
Removal from office:
Section 1: If an officer is not performing his or her duties (see Article IV section 2), he or she may be removed by a two-thirds (2/3) majority vote. His or her replacement will follow election procedure.
Section 2: If the faculty advisor is not performing his or her said duties (see Article V section 2) , he or she may be removed by a two-thirds (2/3) majority vote. His or her replacement will be appointed by the President with majority approval of the club.