Sample Delegate Participation Responsibility Agreement
I, (name), hereby agree to fulfill all of the terms and conditions listed below as a delegate to the Association of Fraternal Leadership & Values Central Fraternal Leadership Conference and National Black Greek Leadership Conference.
I understand that as a representative of(institution), I have been selected to represent the institution, my chapter, my fraternity/sorority community, and the interests of our constituents. As such, I understand my actions and attitudes at the conference will positively or negatively affect peoples’ opinions about not only myself, but also my organization, fraternity/sorority community, and the institution.
I further understand a considerable amount of money is being spent by my council/chapter/institution (circle) to provide me with this educational opportunity. I will benefit from full participation, and my chapter and councils will benefit through my experience when I bring back and share the knowledge, experiences, and ideas I gain with others.
I will attend all meetings and activities, which includes, but is not limited to sharing handouts and other materials and providing a report to my council/chapter.
I will attend and actively participate in all aspects of the conference, including, but not limited to, General Sessions, Educational Sessions, meal functions, and social/entertainment events.
I agree I will not leave the conference hotel or the group without telling the advisor where, why, and with whom I am leaving.
I promise my actions during this entire experience will reflect positively on my fraternity/sorority, my council, my institution, and myself.
As a delegate, I will engage in behaviors, which are responsible, mature, and professional. Intoxication, use of illegal substances, and disruptive, abusive, or inappropriate behavior may result in breaking of conference, hotel, or institutional rules or the law and will result in dismissal from the delegation and the conference. If I am asked to leave or am reprimanded for my actions, I understand I must reimburse the council or institution for any and all expenses that have been covered for my participation in the conference. This includes registration, travel, hotel, meals, and any other expenses that may have been incurred on my behalf.
I understand if I decide not to attend or am sent home from the conference, I am responsible for any and all costs associated with the conference, including any additional expenses incurred by my dismissal.
I understand that my council/institution will provide the following:
Transportation to and from the conference. It is my responsibility to get to and from the agreed upon meeting location prior to departure.
Housing and transportation upon arrival at the conference. I am personally responsible for any expenses incurred in the event that I separate from the delegation.
Conference registration, which includes Friday lunch, Saturday lunch, and Saturday dinner.
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This document was originally adapted from the UNC-Chapel Hill SAACURH Conference Delegate Contract