The March meeting of the SCAA Board of Directors was held at the LaurelCrestCommunity Center. The meeting was called to order by Steve French at 7:05.

ANNOUNCEMENTS

The following announcements were made concerning the creation of SCAA:

  • South County Athletic Association (SCAA) is officially incorporated thanks to the efforts for Mr. William Bachman.
  • The SCAA website is operational.
  • SCAA has opened a checking account at Sun Trust Bank, located in the LortonPlaza on Route 1. This step allows SCAA to begin registration and fundraising.
  • There has been much confusion about whether Pop Warner would have a program in Northern Virginia. Steve French announced that he had received information direction from Pop Warner stating that there will be no Pop Warner football in Northern Virginia this year.

ELECTION OF SCAA OFFICIALS

There were open discussions for filling vacancies on the Board of Directors with the following nominations and subsequent votes:
- Chairman of the Board; Carol French nominated, with a second by John Pionzio that Mark Zicht be the provisional Chairman of the Board. The motion carried.

- Steve Thompson nominated, with a second by Lynn Josephs that Fran Peterson be the provisional Secretary. The motion carried.
- Don Robinson nominated, with a second by George Nalls that Robert Rockefeller be the provisional Treasurer. The motion carried.
- Steve Mosier nominated, with a second by John Pionzio that Claude Louis-Charles be the provisional Vice-Chairman. The motion carried.
- Carol French nominated, with a second by Claude Louis-Charles that John Pionzio be nominated for Assistant Commissioner. The motion carried.
- John Pionzio nominated with a second by Don Robinson that Steve Mosier be nominated for Assistant Commissioner. The motion carried.
The board members are provisional members through this calendar year. In September there will open nominations and elections for 2 year terms commencing in January 2008. The board will then appoint the football Commissioner who will in turn appoint his/her two assistant commissioners, according to the draft By-Laws.

TEAM COLORS AND NAME

Open discussion on team name and colors was put on the floor with the following outcome:

  • A motion by Steve Thompson with a second by Celeste Hufford for the South County Colts as the name of the new SCAA football team. The motion carried.
  • A motion by George Nalls with a second by Claude Louis-Charles that the Colts be the same colors as the South County Secondary School’s varsity football; blue and silver. The motion carried.
  • A committee was formed to recommend the color pattern to the Board of Directors for approval.

EQUIPMENT

There was discussion of the need for equipment. Steve French has received preliminary quotes for equipment from two different vendors. There is also a possibility of purchasing equipment from another organization. Steve French and Steve Mosier will discuss the details of this possible arrangement with the other organization. If an agreement can be reached, it will be brought before the Board of Directors for vote. If no agreement can be reached, an initial purchase of new equipment will be brought before the Board of Directors for vote. Purchase of new equipment would need to be made by May 1, 2007.

REGISTRATION

A committee presented a recommendation for the 2007 SCAA Football Registration Fee’s. Discussions followed on lowering and raising the registration fees. Claude Louis-Charles made a motion, with a second by Mark Zicht to accept the registration fees as presented. The motion carried. The registration fee’s are as follows:

  • Mar - Apr:$100
  • May - Jun:$125
  • Jul - Aug:$150

There was open discussion on a volunteer fee to be paid, in addition to the registration fee, for parents/guardians who chose not to volunteer their time. Fran Peterson will submit some suggestions to the Board for consideration. There was open discussion of how to handle volunteer fee’s for those who are playing on under scholarship. Some thoughts were volunteer time; approximately 4 hrs per child registered. It was noted that some parents/guardians are working full time/two jobs and simply don’t get the time to volunteer. There is strong agreement that those playing on scholarship should volunteer time, but that there are valid exceptions. Exceptions will be handled on a case by case basis by the commissioner.

IMMEDIATE SCAA NEEDS:

There was discussion of several immediate, short term SCAA needs that require funding. The following immediate needs were discussed as noted below:

  • The cost for the 501(c)3 non-profit status is $ 750.00. Steve French volunteered to donate $100, Claude Louis-Charles volunteered to donate $ 350.00, and Carl Levin volunteered to donate $350.00 toward this cost.
  • Don Robinson volunteered to donate $ 650.00 to pay the one-time fee ($200.00) and the first year’s annual recurring cost ($ 475.00) for the use of the website.
  • Discussion was made to purchase white corrugated plastic signs that we can put on street corners. 50 signs cost ~ $235.00. Ron Christman volunteered to donate the funds for the purchase of the signs.

CREATION OF SUB-Committee’s

The following committees were formed with volunteer members:

Registration:

Stephen French; Stephen Mosier, John Pionzio

Team Name/Team Colors:

Carol French; John Pionzio; Tena Crandall; Nancy Sargeant;George Nalls, Fran Peterson; and Ron Christman

Fundraising:

Celeste Hufford; Jim Ross; Lynn Josephs

Field Set-Up/Tear-Down:

Claude Louis-Charles; George Nalls; John Peterson; Steven Phillips

Equipment Committee:

Carol French; Mark Zicht; Tricia Zicht; Stephen Lisi; Lynn Josephs; Steven Phillips

Sponsorship:

Don Robinson

ADJOURNMENT

A motion to adjourn at 8:45 was made by Fran Peterson with a second by Steve French. The motion carried.

Meeting adjourned.