Classified Substitute HandbookTable of Contents

CLASSIFIED SUBSTITUTE HANDBOOK

SanteeSchool District

An Equal Opportunity Employer

A Handbook of

Personnel Policies

This handbook is a guide to our district procedures

and does not create any contractual rights.

SanteeSchool District ● 9625 Cuyamaca St. ● Santee, California92071

619.258.2300 ● Fax 619.258.2305

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Classified Substitute HandbookTable of Contents

Introduction

District Vision, Mission, and Belief Statements...... 1

Welcome and Purpose...... 2

General Information

Directory...... 3

AESOP Absence Verification System Registration...... 4

School Calendar...... 5

School Directory...... 6-7

School Class Schedules...... 8-9

School District Site Map...... 10

General Procedures

Classified Substitute Responsibilities...... 11

Reporting Child Abuse...... 11

Payroll Information...... 12

Online Pay Statement Information...... 13

Time Sheet Schedule...... 14

Sample Time Sheet...... 15

Important CalPERS Information...... 16

Deferred Compensation Information...... 16

AttendancePolicy...... 17

Personnel Records...... 17

Confidential Information and District Property...... 18

Conflicts of Interest...... 18

Dress Code...... 18

Phone Calls...... 19

Reporting Injuries...... 19

Standards ofConduct...... 20

Employment Procedures

Equal Employment Opportunity...... 20

I-9 Immigration Reform Policy...... 20

Workplace Conduct

Drug Free Workplace Policy...... 21

Smoke Free Workplace...... 21

Sexual Harassment Policy...... 21

Information & Office Security

Emergency Action Plan...... 22

Facility Access& Visitors...... 22

General Computer Usage Policy...... 22

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Section: IntroductionDistrict Vision, Mission, and Belief Statements

Vision

SanteeSchool District will be a recognizedleader in education,

setting the standard in every endeavor.

Mission

SanteeSchool District, supported by an involved community, an outstanding staff, and a shared vision, assures a quality education that supports students in achieving academic excellence and in developing life skills needed for success in a diverse and changing society.

Belief Statements

Children are our first priority. Therefore we believe….

  • All students can learn.
  • Trust, integrity, respect, citizenship, honesty, responsibility, commitment, and pride are the foundations on which our district is built.
  • Academic performance and positive personal development are the highest measures of District success.
  • Knowledgeable, motivated, and inspired employees assure the success of our students.
  • Parent and community involvement in our schools is crucial to the academic success of our students.
  • Everyone has the right to learn and work in a safe, healthy, orderly, and clean environment.
  • The District operates efficiently and effectively through focused leadership, fiscal responsibility, and open communication, with a strong academic program as the top priority.
  • Students should understand and respect the origin of the nation, the law of the land, and the principles of our democracy.

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Section: IntroductionWelcome and Purpose

A Word about This Handbook

The practices outlined in this booklet should be regarded as management guidelines derived from the district policies and administrative regulations, adopted by the Santee School District Board of Education (Board). The District retains the right to make decisions involving employment as needed in order to conduct its work in a manner beneficial to the Classified Substitute and to the District. This handbook does not include all policies and procedures but is designed to give a general overview.

This Handbook is designed to acquaint you with SanteeSchool District and provide you with general information about working conditions and policies affecting your employment. We, SanteeSchool District, are an Equal Opportunity Employer in all personnel decisions.

The information contained in this Handbook applies to all Classified Substitutes of Santee School District. Following the policies described in this Handbook is considered a condition of continuous employment. However, nothing in this Handbook alters a Classified Substitute’s “at-will” status. The contents of this Handbook shall not constitute nor be construed as a promise of employment or as a contract between the District and any of its Classified Substitutes. The Handbook is a summary of our policies, which are presented here only as a matter of information.

You are responsible for reading, understanding, and complying with the provisions of this Handbook. Our objective is to provide you with a work environment that is constructive to both personal and professional growth.

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Section: General InformationDirectory

Board of Education

Dan BartholomewVoice Mail: (619) 258-2250-1456

Dustin BurnsVoice Mail: (619) 258-2250-1458

Dianne El-HajjVoice Mail: (619) 258-2250-1457

Ken FoxVoice Mail: (619) 258-2250-1454

Barbara RyanVoice Mail: (619) 258-2250-1452

District Administration

Dr. Patrick Shaw, Superintendent(619) 258-2304

Linda Vail, Executive Assistant

Karl Christensen, Asst. Supt., Business Services(619) 258-2320

Evonn Avila, Administrative Secretary

Minnie Malin, Asst. Supt., Human Resources & Pupil Services(619) 258-2308

Karen Ortega, Administrative Secretary

Kristin Baranski, Director, Educational Services(619) 258-2351

Kathy McKinnon, Administrative Secretary

Important Numbers

Carla Buckel

Substitute Help Desk – (619) 258-2242

Vicki Reynolds

Personnel Technician – (619) 258-2311

Karen Lippert

Payroll Specialist – (619) 258-2314

AESOP (absence verification system)(800) 942-3767

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Section: General Information AESOP Absence Verification System Registration

You will receive your personal identification number (PIN) after your paperwork has been completed and your employment information has beenprocessed by Human Resources. If you are still unable to register after 4-5 days, call (619) 258-2242.Your LOG IN will always be your current phone number. You are able to change your PIN at any time.

Aesop allows you to search for substitute jobs online at . Aesop will also call to assign jobs during the following hours:

Weekday Mornings5:00 a.m. – until filled

Weekday Evenings4:30 p.m. – 9:00 p.m.

SaturdaysNone

Sundays and Holidays4:30 p.m. – 9:00 p.m.

Online access allows you to assign yourself to a job as soon as it becomes available without waiting for the Aesop system to call. However, you can also call Aesop at (800) 942-3767, or the system will call you if positions have not been filled.Please listen carefully and followthe prompts. Aesop will notify you of the school, classified employee’s name, grade level, time to report to the assignment, and give you a job number.

Classified substitutes must only accept assignments made by Aesop or the Human Resources Department.When a classified substitute is called for a late assignment the start time will determine the number of hours to be paid.Arrival time specified when accepting the assignment is critical in making this determination.

Other reason to call Aesop:

  • Listen to jobs available for you to accept
  • Review or cancel an assignment
  • Review or modify unavailability
  • Review or modify your daily availability

Reasons to Decline or Cancel an assignment:

  • Working in another district
  • Illness
  • Personal Necessity

Cancellations must be reported 24 hours prior to assignments

by calling(800) 942-3767 or (619) 258-2242.

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Section: General Information2010-2011School Calendar

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Section: General Information2010-2011 School Directory

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CAJONPARKSCHOOL

10300 Magnolia Avenue Principal: Marcia Ginn-May

Santee, CA92071Vice Principal: Ted Hooks

Telephone: (619) 956-2400Secretary: Aemily Scott

Fax: (619) 956-2408 Office Hours 7:30 a.m. to 3:30 p.m.

CARLTONHILLSSCHOOL

9353 Pike RoadPrincipal: Terry Heck
Santee, CA92071Administrative Intern: DiAnn Albert

Telephone: (619) 258-3400Secretary: Caren Ostrander

Fax: (619) 258-3414Office Hours 7:30 a.m. to 4:00 p.m.

CARLTONOAKSSCHOOL

9353 Wethersfield RoadPrincipal: Stephanie Pierce
Santee, CA92071Vice Principal: Kristie Joiner

Telephone: (619) 956-4500Secretary: Kathy Stayner

Fax: (619) 956-4509 Office Hours 8:15 a.m. to 4:00 p.m.

CHETF.HARRITTSCHOOL

8120 Arlette StreetPrincipal: Andy Johnston

Santee, CA92071Administrative Intern:Tammy Rees

Telephone: (619) 258-4800 Secretary: Kathy Rasmussen

Fax: (619) 258-4816 Office Hours 7:00 a.m. to 3:30 p.m.

HILLCREEKSCHOOL

9665 Jeremy StreetPrincipal: Jerelyn Lindsay

Santee, CA92071Vice Principal: Susie Martin

Telephone: (619) 956-5000Secretary: Sherry Apperson

Fax: (619) 956-5014 Office Hours 7:15 a.m. to 3:45 p.m.

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Section: General Information2010-2011 School Directory

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PEPPERDRIVESCHOOL

1935 Marlinda WayPrincipal: Debbie Brenner

El Cajon, CA92020Vice-Principal: Matt Thompson

Telephone: (619) 956-5100Secretary: Vicki Torres

Fax: (619) 956-5114 Office Hours8:00 a.m. to 3:30 p.m.

PRIDEACADEMY AT PROSPECTSCHOOL & PRESCHOOL

9303 Prospect AvenuePrincipal: Stephanie Southcott

Santee, CA92071Administrative Intern: Tammy Marble

Telephone: (619) 956-5200 Secretary: Patty Eng

Fax: (619) 956-5212 Office Hours 7:15 a.m. to 3:45 p.m.

RIOSECOSCHOOL

9545 Cuyamaca StreetPrincipal: Lisa McColl

Santee, CA92071 Vice Principal: Daniel Prouty

Telephone: (619) 956-5500 Secretary: Jackie D’Agostino

Fax: (619) 956-5514 Office Hours 7:30 a.m. to 3:30 p.m.

SYCAMORECANYONSCHOOL

10201 Settle RoadPrincipal: Debra Simpson

Santee, CA92071

Telephone: (619) 956-5400 Secretary: Louise Jones

Fax: (619) 956-5412 Office Hours 8:00 a.m. to 4:00 p.m.

ALTERNATIVE SCHOOL

10250 North Magnolia Ave.Principal: Kristin Baranski

Santee, CA92071Teacher: Patricia Noujaim

Telephone: (619) 956-2490Teacher: Katy Pohle

Fax: (619) 956-2494

SANTEESUCCESSSCHOOL

10250 North Magnolia Ave.Principal: Minnie Malin

Santee, CA92071 Vice Principal: Bob Kull

Telephone: (619) 956-2453Teacher: AnneLise Ryan

Office: (619) 258-2364

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Section: General Information2010-2011 School Class Schedules

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Section: General Information2010-2011 School Class Schedules

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Section: General InformationSchool District Site Map

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Section: General ProceduresClassified Substitute Responsibilities

  1. As a Classified Substitute, you are responsible for the full schedule of the regular classified employee you are substituting for. This includes the work day and any special duties or assignments performed by the regular classified employee. You are expected to follow the routine of the classified employee as closely as possible. You are expected to attend specific meetings at the request of the principal or supervisor.
  1. As a Classified Substitute, you are responsible for carrying out the duties assigned to the regular classified employee. When and if special problems arise, you should feel free to turn to the principal / supervisor for help. Requests for help and assistance should not be viewed negatively, but rather as opportunities for you to learn and grow professionally.
  1. As a Classified Substitute you should:
  2. Always wear a “Staff” identification badge, or printed label, provided by the school office while on campus.
  3. Leave work site as neat as possible at the end of the day with things approximately in the same place in which they were found.
  1. As a Classified Substitute, under no circumstances should you:
  2. Criticize the regular classified employee.
  3. Leave money or valuables unprotected.

Section: General ProceduresReporting Child Abuse

You are required under Penal Code Section 11166 to report known or suspected child abuse to a child protective agency immediately or as soon as practically possible. In addition, it is your duty to inform your site administrator regarding any possible child abuse concerns. Your site administrator can also provide additional information regarding District policies for reporting suspected abuse.

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Section: General ProcedurePayroll Information

Legal Status

Classified Substitute employees are those persons employed in positions to fill positions of regularly employed persons absent from service.Classified Substitutesare employed on a day to day basis and will be paid at the rate adopted by the Board of Education.

Time Sheets and Pay Warrants

The Classified Substitute must record work performed on a time sheet and have it signed by each school or department. This time sheet must be turned in to the payroll department according to the “Time Sheet Schedule” found in this booklet. Failure to do so may result in your pay warrant to be issued on the following pay period. Pay warrants will be available from 9:00 a.m. to 2:30 p.m. in the payroll department at the district office on the last working day of the month unless specified otherwise. Paychecks will no longer be mailed to your home address and you will have to pick up your paycheck unless you have made arrangements for direct deposit.

Paychecks will only be released to the individual whose name appears on the check or an individual who the Classified Substitute has designated and approved through written consent.

CLASSIFIED SUBSTITUTE PAY RATES:

POSITION / APPLICATION PROCESS
Bus Driver I - $16.53/hr. /
  • District application
  • Class B-P California Driver’s License
  • CA School Bus Driver’s Certificate
  • Medical certificate

Campus Aide - $9.48/hr. /
  • District application

Custodian - $14.97/hr. /
  • District application

Early Childhood Assistant II - $11.14/hr. /
  • District application
  • Current First Aid/CPR/AED certificates
  • 6 ECE Units (transcripts required)

Early Childhood Group Leader I -
$12.60/hr. /
  • District application
  • Current First Aid/CPR/AED certificates
  • 12 ECE Units (transcripts required)

Food Service Worker I - $12.30/hr. /
  • District application
  • Food Handler Card

Health Clerk - $14.25/hr. /
  • District application
  • Current First Aid/CPR AED certificates
  • Medication & Safety Training (provided by District)

Instructional Assistant - $12.30/hr. /
  • District application
  • NCLB compliance required (see web site for information)

Instructional Assistant, Special Education I - $12.91/hr. /
  • District application
  • Current First Aid certificate
  • NCLB compliance required (see web site for information)

Instructional Assistant, Special Education II - $13.54/hr. /
  • District application
  • Current First Aid/CPR certificates
  • NCLB compliance required (see web site for information)

Project SAFE Assistant - $11.14/hr. /
  • District application
  • Current First Aid/CPR/AED certificates

School Office Receptionist/Clerk –

$15.35/hr. /
  • District application
  • Current First Aid/CPR/AED certificates

School/Department Secretary - $18.22/hr.

/
  • District application
  • Current First Aid/CPR/AED certificates
  • 50 wpm typing certificate must be current within the last year

Applications, job descriptions, and certification information can be found on the SanteeSchool District web site: Human Resources.

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Section: General ProcedureOnline Pay Statement Information

NOW AVAILABLE - ONLINE PAY STATEMENTS!!

Your pay statement data is available online now!

Beginning in July 2009, your direct deposit pay statement from the SanteeSchool District will be available online only; no paper copies will be distributed. Every employee and substitute is able to self-register for the Direct Deposit Pay Statement web system from the District’s website.

The link to online statement information can be found by navigating from the District homepage at to Payroll Services, and then to SDCOE Online Pay Statement. You must have a previous pay statement or check as you will need information from that document to register. Once registered, you can login to the system anytime using your employee ID number and password.

You must have your paycheck directly deposited to view your statement online.

All employees and substitutes are strongly encouraged to have their payroll directly deposited. The District is assessed a fee by the CountyOffice of Education for every paper check that is printed; this cost cannot be “passed on” to our employees.

For employees and substitutes who are not set up for direct deposit:

The District will not mail or deliver paper paychecks; all paychecks must be picked up in the Payroll Department on payday. If you are unable to come in on payday you must contact the Payroll Department to make arrangements to pick up your check at a later date. The only exception will be the 10/12trust payroll warrants for summer issue dates when school is not in session;those checks will be mailed to home addresses if not picked up by 2:30 on payday.

Please contact the Payroll Department with any questions or concerns:

Karen LippertLorie Schmitz

(619) 258-2314(619) 258-2322

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Section: General ProcedureTime Sheet Schedule

Please adhere to the schedule. Timesheets must include complete social security number or
employee ID number and appropriate signatures. Incomplete timesheets will be returned for completion and could result in your paycheck being delayed.

Employee ID number is printed on your pay statement

Month / Timesheets due to Payroll / Issue Date /
July 2010 / Monday July 12
/ Friday July 30
August 2010 / Thursday August 12 / Tuesday August 31
September 2010 / Monday September 13 / Thursday September 30
October 2010 / Tuesday October 12 / Friday October 29
November 2010 / Monday November 8 / Tuesday November 30
December 2010 / Wednesday December 1 / Friday December 17
January 2011 / Tuesday January 11 / Monday January 31
February 2011 / Tuesday February 8 / Monday February 28
March 2011 / Thursday March 10 / *Wednesday March 30
April 2011 / Thursday April 7 / Friday April 29
May 2011 / Tuesday May 10 / Tuesday May 31
June 2011 / Monday June 13 / Thursday June 30
Monday June 20

*Payroll Issue on the 30th due to CountyTreasurer observance of Cesar Chavez Day 3/31

There are 2 timesheet due dates for June - please submit a timesheet for all time worked through June 13 on that date and submit a second timesheet on June 20 for time worked from June 14 through June 20 - this will assist the payroll department in processing the data to meet the deadline set by the San Diego County Office of Education. All timesheets received after June 20 and timesheets with time worked after June 20 will be paid in July.
IMPORTANT INFORMATION REGARDING PAYCHECK AND DIRECT DEPOSIT STATEMENT DISTRIBUTION:
Direct Deposit payroll statements are now available online; no paper copies will be distributed. Your paystatement data will be available on the issue date via a hyperlink on the SanteeSchool District website - payroll services. All paper checks will be available for pick up in the Payroll Department between 8:00 am and 4:30 pm on the issue date -checks will not be mailed. The only exception being the 10/12 trust payroll warrants for summer issue dates when school is not in session; those checks will be mailed to home addresses if not picked up by 2:30 on payday.If you are receiving a regular payroll check and you do not pick it up on payday you must call the Payroll Staff to arrange a later time and date to pick up your check.
Please contact the Payroll Department with any questions or concerns:
Karen Lippert (619) 258-2314 / / Lorie Schmitz (619) 258-2322 /

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Section: General ProcedureSample Time Sheet

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Section: General ProceduresImportant CalPERS Information

All classified employees of the SanteeSchool District (except elected officials) are subject to membership in the California Public Employees Retirement System (CalPERS).Qualification for membership in CalPERS is reached when:

  1. a classified employee is appointed to a full-time continuous position
  2. a classified employee works an average of 20 hours per week or more
  3. a classified employee works 1,000 hours in a fiscal year

Once in membership, a person remains a member until 1) they take a refund of contributions after permanently separating from CalPERS covered employment or 2) they retire.For more information about CalPERS membership and retirement benefits please visit the following website

Section: General ProceduresDeferred Compensation Information

The opportunity to participate in a voluntary supplemental retirement program is available