Commonwealth of Pennsylvania

Master Information Technology (IT) Services Invitation to Qualify (ITQ) Contract,4400004480

Service Asset Configuration Management Workshop

Solicitation Number: 6100037872

April 1, 2016

The Office of Administrative Services/Executive Services of the Office of the Budget, for the Office of Administration, Office of Information Technology, Information Technology Service Management (ITSM) team, has posted Request for Quote solicitation 6100037872 for Service Asset Configuration Management Workshop. The purpose of this project is to engage a supplier to facilitate a deliverables based Service Asset & Configuration Management (SACM) workshop with the ITSM team. The SACM workshop will review current state, provide further knowledge of the ServiceNow Discovery tool and how it works within in the ServiceNow system, document a Best Practice road-map, and gather requirements for a next step ServiceNow Discovery implementation.

Please go to the eMarketplace Website to view and download all documentation pertaining to this solicitation.

This is a restricted solicitation, only contractors which are qualified in one (1) or more of the following service category(ies) under the Commonwealth’s Master Information Technology (IT) Services Invitation to Qualify (ITQ), Contract 4400004480, prior to the bid opening date may respond.

  • COTS Software Services
  • Consulting Services-IT General

Organizations interested in doing business with the Commonwealth through this contract must begin by registering with the Commonwealth as a Procurement Supplier. For more information about registration, please view the Registration Guide.

For more information about the Commonwealth’s Invitation to Qualify contracts and their policies, please visit the ITQ Website.

The attached Statement of Work (SOW),Attachment A,is provided for you to develop your quotefor the referenced IT Project. The successful contractor will be selected based on Best Value. The Best Value Criteria specified below defines the criteria that will be used to determine the successful contractor to be awarded the Purchase Order. It is imperative that you expound in writing on each of the best value criteria listed. You may complete your quoteon Attachment B, Cost Matrix and respond by reply email no later than 10:00 am EDT onApril 8, 2016. Include Attachment E, Cover Sheet

QUESTIONS MUST BE SUBMITTED TO DONNA LEITZEL, NO LATER THAN 12:00 NOON EDT, ON APRIL 4, 2016. RFQ NUMBER MUST BE IN THE SUBJECT LINE.

Best Value Criteria:

  1. Understanding the Problem: Provide a brief narrative (one paragraph) that accurately assesses the problem to be solved based on your understanding of the project requirements stated in Attachment A, Statement of Work(SOW).
  1. Contractor Prior Experience: In the chart on page 4, detail three (3) projects your company performed that are similar in nature and scope to the requirements stated in the SOW. Include reference company name and address, contact person with phone number, email address and best time to call, project name, project start and end dates and a brief description of the project.
  1. Contractor Personnel and Qualifications: Provide resumes with names of individuals that show the qualifications and skills required to successfully develop and implement the project as defined in the SOW. It is very important that the proposed individuals meet the minimum levels of experience and have all proper certifications, if requested. The proposed project manager must have demonstrated project management skills and technical background and experience to appropriately manage the project. Ensure resumes contain no personal information as these may become public documents. All Contractor resources proposed for this project shall provide three (3)public sector references relating to the planning and execution of similar SACM workshops in a format similar to that set forth in page 4 of this RFQ.
  1. Project Work Plan: Utilizing a GANTT or PERT chart, include a high-level summary that shows all the tasks and deliverables to complete the project. Explain your approach to deliverables. Explanation must be limited to one page.
  1. Cost: Complete the attached Cost Matrix, Attachment B, to submit the cost portion of your quote.
  1. Domestic Workforce Utilization: Complete and sign the Domestic Workforce Utilization Form, Attachment C.
  1. Proposal Contents:
  1. Confidential Information. The Commonwealth is not requesting, and does not require,confidential proprietary information or trade secrets to be included as part of Contractors’ submissionsin order to evaluate proposals submitted in response to this RFQ. Accordingly, except as provided herein, Contractors should not label proposal submissions as confidential or proprietary or trade secret protected. Any Contractor who determines that it must divulge such information as part of its proposal must submit the signed written statement described in subsection c. below and must additionally provide a redacted version of its proposal, which removes only the confidential proprietary information and trade secrets, for required public disclosure purposes.
  1. Commonwealth Use. All material submitted with the proposal shall be considered the property of the Commonwealth of Pennsylvania and may be returned only at the Issuing Office’s option. The Commonwealth has the right to use any or all ideas not protected by intellectual property rights that are presented in any proposal regardless of whether the proposal becomes part of a purchase order. Notwithstanding any Contractor copyright and/or trademark designations contained on proposals, the Commonwealth shall have the right to make copies and distribute proposals internally and to comply with public record or other disclosure requirements under the provisions of any Commonwealth or United States statute or regulation, or rule or order of any court of competent jurisdiction.
  1. Public Disclosure. After the award ofa contractpursuant to this RFQ,all proposal submissionsare subject to disclosure in response to a request for public records made under the Pennsylvania Right-to-Know-Law, 65 P.S. § 67.101, et seq. If a proposal submission contains confidential proprietary information or trade secrets, a signed written statement to this effect must be provided with the submission in accordance with 65 P.S. § 67.707(b) for the information to be consideredexempt under 65 P.S. § 67.708(b)(11) from public records requests (SeeAttachment D, Trade Secret/Confidential Proprietary Information Notice).

Contractor Prior Experience Submittal

Organization Name and Address / Contact Information / Project Title / Project Start and End Dates / Brief Description of the Project
1
2
3

Page 1 of 4