Job Title: Payroll Officer

Salary: York CVS SCP 24 to 26:£21,299 to £22,690per annum pro-rata

Hours: 21 hours per week (can be worked flexibly across the week)

Duration: Permanent

Location: York CVS, 15 Priory Street, York YO1 6ET

Reporting to: The Finance Manager

Overview of the Post:

The Payroll Officer is responsible for the day-to-day operation of the York CVS Payroll Service (internal and external payrolls), overseeing the work of the Payroll Administrator and supporting the Finance Manager with the development of the service in terms of operational efficiency and increasing the volume of payroll clients.

Duties and Responsibilities

  1. To coordinateall of the work of the York CVS Payroll Service,including the York CVS payroll, ensuring work is appropriately allocated between the Payroll Officer and the Payroll Administrator
  1. Working with the Payroll Administrator on all aspects of payroll processing on an ongoing basis.
  1. Keep up to date with all statutory and regulatory changes that affect the provision of a payroll service(attending external seminars and briefings as required) and make recommendations to the Finance Manager on new processes and ways of working to implement the changes.
  1. Administer the pensions for clients of the York CVS payroll service including the pensions of York CVS staff
  1. In collaboration with the Payroll Administrator, develop and maintain a full procedures manual for the service.
  1. In conjunction with the Finance Manager, set charges for the external payroll service and ensure delivery of service in line with service agreements.
  1. Promote the payroll service by working in conjunction with other York CVS staff in order to grow the client base.
  1. Respond to all payroll related queries, including those from employees, employers, the DWP,HMRCetc.escalating to Finance Manager as appropriate and referring any contractual/employment law queries to the HR Adviser.
  1. To liaise with other CVS service providers e.g. HR Adviser andFinance and Accounting Advisers, to ensure clients are aware of all York CVS business support services.That information is shared appropriately internally and ensure consistency of information and advice is given.
  1. To work collaboratively with the HR Adviser to ensure that both HR and Payroll give consistent advice to clients with regard to the application of statutory employment entitlements, and operate the same methods of calculatione.g. pro rata holiday entitlement, redundancy calculations etc.
  1. Maintain a payroll client database with details of each client’s terms and conditions of employment, available to the HR Adviser. In collaboration with the HR Adviser, to ensure that each new payroll client is set up with regard to how clients apply both statutory and contractual entitlements via their payroll, and to identify and provide advice and guidance to clients, liaising with the HR Adviser where necessary on complex matters.
  1. Work within and comply with the internal policies and procedures of York CVS.
  1. To be committed to the values of York CVS and help ensure all our services and facilities are consistent with these values.
  2. To make available, where appropriate, opportunities to enhance and develop the service through involving volunteers and agreed forms of work experience or placement
  3. To carry out any other duties commensurate with the level of the post as required.

Prepared/Reviewed by: Rosy Tebbutt/Jane Hamilton/Joanne Abbott

Date: September 2015

Post holder's signature:

Date:

Person Specification: Payroll Officer

Essential / Desirable / How assessed*
Values and Personal Attributes
1.1 A demonstrable commitment to the values of York CVS /  / AF/INT/R
1.2 An understanding of and commitment to the role of volunteers within the organisation /  / AF/INT/R
1.3 Positive work ethic: professional, enthusiastic, dependable, conscientious /  / AF/INT/R
1.4 Ability to work flexibly and effectively as part of a team /  / AF/INT/R
1.5 Proactive approach to personal development and the updating of skills and knowledge /  / AF/INT/R
Qualifications
2.1 GCE/GCSE English and Maths grades A-C /  / AF/Cert
2.2 A recognised payroll administration qualification (or currently working towards) /  / AF/Cert
2.3CIPP Foundation Degree in Payroll Management (or currently working towards) /  / AF/Cert
Skills & Knowledge
3.1 Comprehensive and up-to-date understanding of the statutory/regulatory framework with regard to tax, national insurance, statutory employment entitlements and lawful deductions from wages. /  / AF/INT/AT
3.2Excellent organisational and time management skills (including the ability to meet deadlines) /  / AF/INT/AT
3.3 Excellent customer service skills /  / AF/INT/R
3.4 Excellent written and verbal communication skills /  / AF/INT/R
3.5Excellent numeracy skills and attention to detail /  / AF/INT/AT
3.6 Ability to handle complex payroll queries and to give clear advice and information to clients,and to judge when to refer clients to the Finance Manager or HR Adviser /  / AF/INT/AT
3.7 Excellent IT skills.This will include the ability to learn and adapt to new systems and software and to optimize the use of systems and software /  / AF/INT/AT
3.8Knowledge and understanding of pensions auto-enrolment regulations /  / AF/INT/AT
3.9 Ability to work collaboratively and proactively with others to develop and improve services /  / AF/INT/AT
3.10 Some understanding of Term-Time-Only contracts and the Working Time Regulations /  / AF/INT/AT
Experience
4.1 Recent experience of working in a payroll department undertaking all aspects of payroll processing /  / AF/INT/R
4.2 Experience of pension schemes and other employee benefits e.g. salary sacrifice schemes /  / AF/INT/R
4.3 Experience of developing, maintaining and
reviewing effective and efficient administrative systems and procedures /  / AF/INT/R
4.4 Experience of supervising staff /  / AF/INT/R
4.5 Experience of working within or in collaboration with Human Resources /  / AF/INT/R
Other Requirements
5.1 Flexible approach to working hours and able and willing to adjust work pattern to support the needs of the service. /  / AF/INT
5.2 Willing and able to attend internal and external events, for the purposes of updating own CPD and to support the work of York CVS. /  / AF/INT
5.3 Able to maintain absolute confidentiality in handling sensitive personal and financial data. /  / AF/INT

* Key to how skills are assessed

AF = Application FormP = Presentation

INT = InterviewAT = Assessment/Task exercise

R = References CERT – Certificate of qualification to be checked