Asphalt Supplier Performance Assessment Report Form

Asphalt Supplier

Performance Report

Job Name: / Job Number:
Job Description
Type of work
(e.g. new, overlay) / Asphalt Course
(e.g. wearing, base)
Asphalt Type
(e.g. DG10, SM14) / Layer Thickness
Mix design code(s) / Quarry/Quarries
Specification(s) / Asphalt Plant
(location, description)
Asphalt Tonnage / Paving Date(s)
Circumstances
(e.g. night work, traffic situation)
Job Contacts
Contractor / Phone
Asphalt Supplier / Phone
Contract Administrator / Phone
Principal’s Delegate / Phone
Reporting
Preliminary report prepared: / Contract Administrator / Date
Preliminary report sent to Contractor and Asphalt Supplier for comment: / Date
Comments received from Contractor: / Date
Comments received from Asphalt Supplier: / Date
Comments incorporated into report:
* Comments not incorporated are to be attached to the report / Yes
Partly*
No*
Final report prepared by: / Contract Administrator / Date
Administrator to email final report to:
•Asphalt Supplier Registrar –
•Contractor
•Asphalt supplier

Asphalt Supplier Performance Report, Transport and Main Roads, May 20151of7

Asphalt Supplier

Performance Report

Job Name: / Job Number:

Performance Assessment – Compliance with Criteria

Criteria being assessed / Requirements for compliance / Assessment Summary
Comments / Rating
1 / Management systems:

quality management
safety
environmental
traffic management

/ Adequate project specific management plans prepared by the asphalt supplier, including planning of processes, operations, verification and documentation requirements
Project managed in accordance with project specific management plans and relevant systems (for example traffic management and safety)
No repeated serious nonconformances (in work and/or delivered product and in use of systems)
Internal supplier audit reports confirm compliance with defined management and process plans
Currency of management systems certification
2 / Expertise of staff:

management (company and project levels)
supervisory staff (manufacturing and paving operations)
operators

/ Effective project organisation structure
Management and supervisory staff directly involved in project
Staff adequately qualified or experienced
Standard of workmanship competent and complies with specified requirements
Low staff turnover, especially in key personnel
3 / Suitability of equipment:

manufacturing
handling and transport
paving

/ Manufacturing plant consistently produces registered mix design in compliance with specification requirements
Adequate equipment used for handling, transport and paving operations
Equipment well maintained
4 / Mix design / Complies with registered mix design requirements during production
Effective control at all times of raw material components
Arranges for mix design review/revision/registration in the event of component materials changing or as indicated by performance of mix
5 / Workmanship:

preparation of surface or underlying lots
production lots
pavement lots

/ Provides adequate preparation of surface prior to laying asphalt
Acceptable variability within asphalt lots
Rarely warrants reduced level of service deductions or rejection of lots
Adjusts asphalt manufacture and/or paving operations and/or associated processes and/or management systems as warranted
6 / Inspection and testing / Uses inspection and test plans as a management tool
Analyses test data and trends for purposes of effective management control on individual projects and across projects
Makes test data and its analysis available for discussion with contractor and/or contract administrator
7 / Project management / Establishes and maintains good working relationships with all relevant parties
Conducts all communications effectively and in a timely manner in accordance with an agreed communications plan
Submissions always adequate and by defined deadlines
Completes project in period for construction – milestones and/or targets consistently met
Informs contractor (and contract administrator) of milestones and hold points
Rectifies defects during defects liability/warranty period
8 / Management of subcontractors / Activities of subcontractors fully integrated into project and process management plans
Timely and complete submissions for approval of subcontractors
Subcontractors consistently meet contractual requirements
Project not disrupted due to unsatisfactory performance by subcontractors
Always pays subcontractors in a reasonable timeframe

Notes/guidance:

Assessors are to insert in the ‘Rating’ column their conclusion for each requirement for compliance using the legend:

5 = Satisfactory – exceeds specified requirements.

4 = Satisfactory – complies with specified requirements.

3 = Satisfactory – observations for improvement.

2 = Satisfactory – minor nonconformances requiring action.

1 = Unsatisfactory – major nonconformances: essential that improvements be made on any future projects.

Assessors are to insert in the ‘Comments’ column a summary of the basis on which the rating for each requirement for compliance is derived.
Summary evidence (such as typical audit reports, NCRs, CARs, letters, and so on) in support of assessors’ comments is to be appended to the report – reference to such reports needs to be included with comments against relevant requirements for compliance.
Where ‘1’ or ‘2’ ratings are recorded against any requirement for compliance, summary evidence (succinct and relevant) is to be appended to the report: similarly, it may be useful to the parties to the assessment, and/or the Asphalt Supplier Registrar, if succinct and relevant details are appended to assist in appreciation of ‘3’ ratings.
Detailed documents are not to be appended to the report (for example, compliance reports, management plans) – only append extracts from such documents that are directly related to a ‘1’, ‘2’ or ‘3’ rating where such information can assist appreciation of the ratings and/or the overall report.
Inclusion in the report of summary notations of relevant improvement initiatives is encouraged; for example, actions taken to implement improved quality control techniques, corrective actions that have effectively prevented recurrence of nonconformances (previously recorded with ‘1’ or ‘2’ ratings).