Sponsorship
A group of local volunteers is organizing TEDxLizardCreek at Lake Gaston, an event promoting ideas worth spreading. Our event will take place on April 26, 2014 at the Lake Gaston Lions Den.
What is TEDxLizardCreek?
TEDx is a program of local, self-organized event that brings people together to share ideas worth spreading. At a TEDx event, TEDTalks videos and live speakers combine to spark deep discussion and connection. These local, self-organized events are branded TEDx, where x=independently organized event. The TED Conference provides general guidance for the TEDx program, but individual TEDx events are self-organized.
To learn more check out:
http://www.ted.com/tedx
http://video.TED.com/talks/podcast/TEDxIntro_480.mp4
http://tedxlizardcreek.com
www.facebook.com/tedxlizardcreek
on twitter @TEDxLizardCreek
What is TED?
TED is an annual event where some of the world's leading thinkers and doers are invited to share what they are most passionate about. "TED" stands for Technology, Entertainment, Design — three broad subject areas that are, collectively, shaping our future. And in fact, the event is broader still, showcasing ideas that matter in any discipline. Attendees have called it "the ultimate brain spa" and "a four-day journey into the future." The diverse audience — CEOs, scientists, creatives, philanthropists — is almost as extraordinary as the speakers, who have included Bill Clinton, Bill Gates, Jane Goodall, Frank Gehry, Paul Simon, Sir Richard Branson, Philippe Starck and Bono.
http://www.TED.com
What are the details of TEDxLizardCreek?
TEDxLizardcreek will be held in the Lake Gaston area at the Lake Gaston Lions Den on April 26, 2014. The event will run from mid-morning to the early evening (a final schedule is still pending). Our audience will consist of up to 100 Roanoke Valley’s business leaders, area leaders, visionaries and selected area high school students. The event is open, but we want participants who will truly appreciate the TED concept.
Our theme is “Shaping the Unseen.” What moves us, what shakes us, and what invites us to action is often a private journey that can lead to a very public reaction. That which others cannot see - our hopes, dreams, fears, ambition, trepidation, joy - remains ever present, moving us in a direction of our choosing.
TEDx was created in the spirit of TED's mission, Ideas Worth Spreading. TEDx events are fully planned and coordinated independently, on a community-by-community basis. Please note however that TED must approve all sponsors.
Per the TEDx guidelines, TEDx events are non-profit events. All sponsorship funds or in-kind products raised or given through sponsorship have to go back into the production of the event. TEDx events cannot be a profit-making endeavor.
Why Sponsor TEDxLizardCreek:
...you believe in bringing together corporations and individuals who want to be change agents surrounding remarkable thinking and ideas.
...you want to leverage ideas, technologies, design, science and education to help create a better future.
...it is important to invest in your local community to support innovation and the power of “ideas”.
...you want your brand associated with the organization that is the world leader in innovation spreading and leveraged across a community of innovators worldwide through possibility of some videos from TEDxLizardCreek being featured at TED.com website.
TEDxLizardCreek SPONSORSHIP AGREEMENT
TEDxLizardCreek WILL PROVIDE:
4 Up to 100 participants
4 Benefits appropriate to sponsor level
4 Stage mention
4 Signage on site
4 Slide recognition
4 Display locations (if desired by sponsor)
SPONSOR NAME WILL PROVIDE:
4 $ amount
4 Installation approved by TEDxLizardCreek
4 Appropriate staffing for displays
BRANDING REQUIREMENTS
4 Sponsor logo will be provided in .png or .ai format
4 Sponsor boilerplate/description will be provided (max.100 words) for TEDxLizardCreek website sponsor page.
DISPLAY REQUIREMENTS
If the sponsor desires to have a display at the event site:
4 Signage for the display will be provided by the sponsor (in keeping with TEDxLizardCreek’s overall program requirements)
4 Sponsor is responsible for installation, shipping and associated costs
GENERAL CONDITIONS:
The TEDx “Rules,” shown below, will be adhered to by the TEDxLizardCreek organizers and sponsors.
You should expect an invoice for the terms above within 30 days. Payment is required in full before each element of activation.
TEDxLizardCreek retains the full and sole discretion in selecting the main theme, the speakers, the topics, the structure, the participants and communication initiatives in relation the conferences as well as any other aspect that may influence the attendees' experience and the overall quality and level of the conference.
No sponsor or partner will receive the right to present a TEDTalk or get any stage time at TEDxLizardCreek.
This document is supplemented by a good faith agreement between the parties to cooperate in making TEDxLizardCreek and the partnership a success. All TEDxLizardCreek partnerships are based on an element of trust and reasonable behavior by all parties.
____________________________ __________________________
Sign & Date Sign & Date
TEDxLizardCreek licensee Authorized sponsor representative
Printed name _________________ Printed name _________________
Phone ______________________ Phone ______________________
Email ______________________ Email ______________________
Sponsorship options
Please note that if you are interested in an arrangement that is not listed, we would be more than happy to tailor something exclusive to your needs.
Patron | $1,000
· Up to six tickets to attend the event
· Explicit mention by the TEDxLizardCreek host & acknowledgement of partnership during opening remarks
· Opportunity for booth or sponsored space (more information upon inquiry)
· Opportunity to place items in gift bag
· Recognition in all slide shows and printed program – Logo 1st rank with corporate description
· Recognition on website – Logo 1st rank with corporate description
· On-site branding through printed banners and collateral – Logo 1st rank
· Invitations for up to four people for the post event reception
Donor | $500
· Up to two tickets to attend the event
· Explicit mention by the TEDxLizardCreek host
· Opportunity to place items in gift bag
· All italicized items above with logo 2nd rank
· Invitations for up to two people for the post event reception
Friend | $100
· One ticket to attend the event
· Explicit mention by the TEDxLizardCreek host
· Opportunity to place items in gift bag
· Invitation for one person for the post event reception
Lunch sponsor|$1,500 Cocktail sponsor|$750
• Premium branding tied to the particular area you choose to sponsor
• Opening lunch/cocktail/dinner speech by company rep
• All benefits associated with a Patron partnership
In-kind Sponsorship
In addition to cash sponsorships, there are numerous ways you can participate through in-kind donations. Below are some areas we have identified but the range of possibilities is wide-open. We will customize benefits packages based on the relative value of the in-kind gift.
Catering (lunch and/or cocktail) | Beverages (alcoholic & non-alcoholic drinks) | Printing | Photography & Videography | Media Partners | Goody Bag Items | Staff shirts
• Premium branding tied to the particular area you choose to sponsor
• All benefits associated with the sponsorship level appropriate to the in-kind $ value
Contact us with questions at:
Kathy & Randi Dikeman
252-586-7398
Rules for sponsors
1. If your potential sponsors are on our TED Sponsor list, submit them to the TEDx Sponsorship Approval Form. Submitted sponsors must be approved by the TED team Before you approach any potential sponsors on the TED Sponsors list, they must be approved by the TED team. Note: All other sponsor companies are automatically approved. Make sure to check our list of unacceptable sponsors for types of companies that cannot sponsor TEDx events.
2. Follow TED’s policy on approved sponsors. TED strictly forbids sponsorship by companies or organizations who deal in:
Ø Tobacco/cigarettes
Ø Adult-oriented products/services
Ø Weapons/ammunition
3. Sponsors cannot influence content. Sponsors may have no editorial control or veto power over your program.
4. Sponsorship is not allowed on stage. Sponsors may not present on the TEDx stage and sponsor logos may not appear onstage. Sponsors may not pitch their company or product from the TEDx stage.
5. Keep your social media presence sponsor-free. You are not allowed to promote your sponsors on Twitter, Facebook, or any other social media.
6. Limit use of sponsor logos. Multiple sponsors are allowed a logo on one slide at the beginning and end of each TEDx video. This slide may appear on screen for a maximum of 3 seconds. Pre- and post-roll sponsor logo cards must match the format specified in the TEDx templates.
7. Do not look for sponsors at other TED Conferences. TEDx Organizers cannot approach or engage in discussions with existing TED sponsors or partners at the TED Conferences – TED, TEDActive and TEDGlobal.
8. Organizers must find their own sponsors. The TED team will not provide introductions to sponsors, or negotiate sponsorships on behalf of TEDx Organizers.
9. Respect funding limits. Total sponsorship funding for events with fewer than 100 attendees may not exceed $10,000 in cash (not including in-kind, or venue cost). For events with more than 100 attendees, the limit is $20,000 per sponsor. Any requests to exceed these amounts must be approved in writing by TED.
10. TEDx events may not be used as fundraisers. TEDx events should not be used to raise money for any causes or charities. If the event is run through an existing nonprofit, the event can’t be used as a fundraiser for that nonprofit. All money must go into production costs of the TEDx event itself
11. Uphold payment rules. Wherever possible, have sponsors pay vendors directly.
12. Submit your sponsor summary in the TEDx Organizer Close Out. This is mandatory and failure to do so could impact your renewal status.
13. TEDx events can’t be used to make money. All proceeds from your TEDx event must go into your TEDx event. If you have excess money available afterward, you might invest it in your next TEDx event, in a TEDx in a Box event, or consider giving it to a school so that it can host a TEDx event. This kind of donation is not considered “fundraising.”
14. Uphold rules around TEDx-branded products. Branded products may be given away. TEDx-branded products may only be sold at your event -- not pre-, - post or online. Profits from these items must go back to support your event. The TEDx logo/brand may not be licensed for commercial purposes.
15. No crowdfunding. TEDx events cannot use crowdfunding platforms -- such as IndieGoGo, Kickstarter, or other local platforms -- to raise money for any aspect of a TEDx event.
16. Regulate onsite bookstores. If you partner with a bookstore to present attendees with a selection of works, make sure that:
1. All revenues from book sales should go to the bookstore. The bookstore should provide staffing and shipping of all orders.
2. Revenue from customized items such as t-shirts and mugs can be shared between the TEDx event and the bookstore.
3. Speakers’ books can be part of a TEDx bookstore but must be sold alongside other titles.
4. Speaker’s can sign books but only as part of a larger book sale and bookstore presence.
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