Date:13th December 2006 Time: 9.30am

In attendance:

NAME / ORGANISATION / Attending / NAME / ORGANISATION / Attending
Board Members
Terry Garner (Chair) / Strategic Director CYP /  / Phil Thompson
Terry Kallaher / N. Wales Police
N. Wales Police
Bob MacLaren / Safeguarding and Support /  / Sue Willis / WLHB / 
Peter Stevenson / Public Health /  / Cilla Robinson / NEW NHS Trust / 
Clare Field / Prevention and Inclusion / 
Cllr. Arwel Jones
Cllr. Pat Jeffares / WCBC (Lead Member)
WCBC / Hywyn Williams / Learning and Achievement / 
John Gallanders (Vice Chair) / AVOW /  / Sally Rees / WLHB
Lead Non-Executive
John Leece-Jones / Non-Executive Director
NEW NHS Trust /  / Carol Moore / Probation
Officers
Karen Kilcoyne / Framework Support Team /  / Angela Roberts / WLHB / 
Jan Jones / Head of Service: Performance Support and Development. /  / Tricia Jones / Framework Support Team / 
Also present at this meeting: /
  1. Jerry O’Keeffe
/ Health Promotion Officer / 

Distribution: As above, cc Andrew Figiel Minutes taken by: Katrina Chalk

Agenda/Points covered: / Responsible person:
  1. Apologies
  • Terry Kellaher, Andrew Figiel, Cilla Robinson
  • Fiona Lees – Breastfeeding Co-ordinator (Agenda Item 5.1).
Confirmation of Chair
  • It was agreed by the Partners that Terry Garner would act as Chair and John Gallanders Vice Chair

  1. Matters arising and previous minutes
  • TG asked that the meeting formally acknowledge the new structure under the Framework Partnership Board and the Interim Chairs of the Strategic Co-ordinating Groups and Children and Young People’s Partnership
Decision: Agreed by all Partners
Matters Arising
4. Translators
  • BMcL has spoken to CG who has put together a speculative notice regarding translator’s tenders for direct translation. CG will take the lead on this.
  • AJ highlighted problems regarding schools and translating – not one-to-one situations, but in groups when there is parent representation and where Welsh or English is not the first language spoken. Consideration must be given to cost and effects on school budgets to employ translators for such occasions.
Action: BMcL will report back to the Framework Partnership Board next year
6. Framework and Joint Structure Review
  • KK advised the meeting that Jan Jones is now looking into the administrative support that would be required by the Chairs of Strategic Co-ordinating Groups (SCoGs)
Minutes of previous meeting
6. Community Safety Partnership Paper
  • TG informed Partners that Malcolm Russell would be available to outline the approach the Council is taking to linking Framework and Community Safety Partnerships, as well as how we link with overall governance over HCSWB groups etc.
Action: TG to invite Malcolm Russell to attend a future Framework Partnership Board Meeting to discuss
Decision: Minutes of previous meeting approved / BMcL
TG
3. Confirmation of Agenda
  • TG asked the members to approve the new format of the agenda.
Decision: Partners approved the new format
Clare Field joined the meeting
It was agreed that agenda item 5.1 be taken first.
  • TG acknowledged that under the new structure the Framework Partnership Board would be ratifying the decisions of the Strategic Co-ordinating Groups.
5. Strategic Co-ordinating Groups
5.1 Health and Well-Being
Investing in a better start: A Strategy to promote breastfeeding in Wrexham
  • JO presented the report to the Framework Partnership Board for approval.
  • SW highlighted that under the new structure this project would have come through the Health and Well-Being Strategic Co-ordinators Group.
  • Some members wanted clarification that the previous barriers hindering this project had been addressed and would not re-occur. JO explained the post of Breastfeeding Co-ordinating would enable this strategy to move forward.
Decision: Partners endorsed the report
Jerry O’Keefe left the meeting
4. Framework Partnership Board – For Action
4.1 Governance Arrangements
  • KK presented to the members a report with the recommendations of the Audit Commission for the Strategic Partners to consider their governance arrangements.
  • SW supported governance arrangements and felt that a task-and-finish group should be set-up – involving representation from all agencies.
Decision: Partners endorsed the setting-up of a task-and-finish group to look at terms of Reference and governance arrangements. JHJ will move this forward
4.2 Work Programme
i)Framework Partnership Board
  • KK outlined to the meeting the need to confirm arrangements for the transfer of work streams within the former structure to the new.
Decision: Partners approved Appendix i. It was noted that some projects would fit in more than one ScoG
ii)Strategic Co-ordinating Groups
  • Partners discussed the unallocated task table.
Decision: Chairs of SCoGs to meet with existing Chairs of sub-groups to discuss work in hand
Comments re. Appendix I and Appendix ii to be sent to Chairs of SCoGs asap
Action: An update will be provided at the next Framework Partnership Board meeting (27 February 2007)
4.3 WASPI
  • The purpose of this report was to gain a common understanding of the need of the Partnership to agree an Information Sharing Protocol as part of its governance arrangements.
  • More clarification re. timescales was required.
Decision: Partners received and approved the report
4.4 NSF Update
  • AR presented the NSF update to the meeting.
Decision: Partners agreed the project timescale
Decision: That future reporting mechanisms will be through the Framework Partnership Board
Tricia Jones joined the meeting.
4.5 Grant Updates
4.5.1 i) Cymorth Slippage
  • The purpose of this report was for the Partners to accept the recommendations for Cymorth Slippage made by the Interim Chairs of Strategic Co-ordinating Groups.
  • A discussion re. the £5,000 threshold set by the Framework Support Team Manager and the context of the decision to approve sums above the threshold by the Interim Chairs took place.
  • The context of the decision was noted. JG raised concerns over the manner in which the threshold was lifted. The Framework Partnership Board requested procedures be improved for 2007.
Decision: Partners endorsed the recommendations made
4.5.2 Uplift in Cymorth
  • The Cymorth Co-ordinator presented a report detailing the projects, which are unable to manage the risk from having no uplift.
  • It was noted that in previous years sufficient slippage has been generated during the year to meet the funding required for the necessary uplift during the financial year. JHJ will move this forward.
Decision: The Partnership received the report
Tricia Jones left the meeting.
  1. Strategic Co-ordinating Groups
5.2Learning and Achievement
5.2.1Flying Start
  • HW presented the Partners with an update to the status of Flying Start.
  • It was noted that in the absence of Hilary Harriman, Susan Evans (Head of Service: Children and Family Inclusion) would be the contact for Flying Start.
  • SW highlighted that any report presented to the Council’s Executive Board should also be presented to the LHB Executive Board. A Council Officer may be required to be present to answer questions.
  • It was felt that the Task-and-Finish Group had nearly finished its task and that there was now a need to establish a Steering Group maintain the momentum of Flying Start.
Action: CF to meet with SE and AR
5.3 Safe from Harm
5.3.1 Keeping Children Safe
  • BMcL advised the Framework Partnership Board on the report and the recommendation that the Partners endorse the arrangements for communication and accountability.
Decision: The Partnership endorsed the arrangements
Action: It was requested that terms of Reference for all ScoGs be drawn up for discussion as soon as possible, and that a draft be available for the next meeting (see also 4.1, above)
5.4 Enjoyment and Participation
5.4.1 Team Around the Child
  • CF briefed Partners on the concept of the Team Around the Child (TAC) model and for the Framework Partnership Board to endorse the implementation of a Pilot Scheme in Ysgol Rhiwabon, and the setting up of a multi-agency TAC Steering Group.
  • CF explained that the Pilot Scheme would be in place for 6 months.
  • In discussion it was confirmed that this was to test the feasibility and effectiveness of the model. A report would be compiled for the Framework Partnership Board meeting in June 2007.
Decision: The Partnership endorsed the Pilot project
Decision: The Partnership endorsed the establishment of a TAC Steering Group
Hywyn Williams left the meeting. / JHJ
Chairs of SCoGs
Partners
JHJ
KK
JHJ
CF/SE/AR
JHJ
  1. Information
6.1 Needs Assessment
  • JHJ provided a verbal update on the work of the Needs Mapping/GIS Task-and Finish group. PS passed on NPHS for Wales: Health Information Analysis – Health Needs Assessment 2006.
Arwel Jones left the meeting.
6.2Regional Collaboration (Beecham) Update
  • It was noted the formation of Local Service Boards in each LA area could have an impact on the Framework and other existing partnerships. Possibility of Wrexham being one of three pilot areas.
6.3Minutes from Expert Reference Groups
  • None received.

  1. AOB
  • TG asked members if they felt the Agenda was well-weighted.
This was agreed
Meeting closed at 12.05pm
Next meeting: 28th February 2007 at 1.30 –4.00pm.
Venue: Conference Room 1 at Erlas.

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