/ Zoological Information Management System (ZIMS) Project
Disposition Business Use Case
/ Client: / International Species Information System (ISIS)
Prepared by:
CGI INFORMATION SYSTEMS AND MANAGEMENT CONSULTANTS INC.
Author / Diane Akai
Issue Date / August 4, 2004
Version / 01.00
Document Reference / PM045
Template Version / PMF001 – v01.05
Proprietary Information Notice: This document has been developed and created by ZIMS project team. The information contained herein is confidential and proprietary and cannot be used unless specifically permitted in writing by CGI and International Species Information System (ISIS) in connection with the Zoological Information Management System Project. The recipient of this document, by its retention and use, agrees to hold this document and its content in strict confidence and to protect the same from loss, theft or unauthorized use. This document shall not be copied or communicated to any third party, in whole or in part by any means without the prior written consent of ZIMS PMO. This Proprietary Information Notice is an integral part of this document and shall not be removed or altered.
Zoological Information Management System (ZIMS)
Disposition Business Use Case /

Document Location

Current released documentation for this project can be found on the ZIMS website. Printed documents and locally copied files may become obsolete due to changes to the master document. Please contact the Project Control Officer of the ZIMS project to obtain a printed copy of the latest version of the document.

Approvals

This document requires the following approvals.

Name / Organization
Mark Switzer / CGI
Victor Risinger / CGI
Syed Hassan / ISIS

Signed approval forms are filed in the Project Control Book (PCB).

Distribution List – Controlled

The people on the controlled list will be notified of updates to this document. Others should ensure that they are working from a current copy of this document before making decisions based on the information contained within the document. This document has been distributed to:

Name / Organization
Mudassar Habib / Inforica
Rohan D’souza / Inforica
Savio Pereira / Inforica
Mark Switzer / CGI
Victor Risinger / CGI
Diane Akai / CGI

Distribution List – Uncontrolled

This document is available to all CGI and authorized ISIS personnel on the ZIMS website. All users of the ZIMS project are advised to visit the website for the current version of the document.

Document Version History

Version Number / Revision Date / Summary of Changes / Modified by
00.01 / July 29th, 2004 / Initial version, based on information from JAD 1. / Diane Akai
00.02 / August 4th, 2004 / Review / Mark Switzer
01.00 / August 4th, 2004 / For external distribution. / Diane Akai

Table of Contents

1.0Overview

1.1Use Case ID

1.2Use Case Name

1.3Use Case Description

1.4Use Case Priority

1.5Frequency of Use

2.0Actors

2.1Primary Actors

2.2Secondary Actors

2.3Stakeholders

3.0Conditions

3.1Triggers

3.2Pre-Conditions

3.3Constraints

3.4Post-Conditions

3.4.1Success Post-Conditions

3.4.2Failed Post Conditions

4.0Flow of Events

4.1Basic Flow

4.2Alternative Flows

4.2.1Record not Found (from Step 2)

4.2.2Responsibility Change already Recorded (from Step 3)

4.2.3Disposition Recording Not to be Completed (from Step 4)

4.2.4Data Review Errors (from Step 5)

4.2.5Data Validation Errors (from Step 6)

4.3Included Use Cases

5.0Information Required

6.0Business Rules

7.0Other Requirements, Issues and Considerations

7.1Special Requirements

7.2Assumptions

7.3Issues

7.4Considerations

7.5Cross References

8.0Workflows

ISIS and CGI Restricted
Doc. #: PM045 / Page 1 / Version 01.00
Issue Date: August 4, 2004
Zoological Information Management System (ZIMS)
Disposition Business Use Case /

1.0Overview

1.1Use Case ID

BUC0005

1.2Use Case Name

Disposition

1.3Use Case Description

This use case describes the business activity of conveying a change in physical possession, legal ownership, and/or governmental management responsibility of an individual or group to another institution (zoological or government).

Disposition is from the point of view of the originating institution. “Disposition” refers to the assigning and recording a change in responsibility for an individual or group.

The transfer of responsibility to another institution triggers acquisition by the receiving institution.

Disposition information is documented when the need to physically transfer and/or change responsibility for an individual or group is identified.

The objective of this activity is to define the terms of conveyance – loan, sale, disappearance etc. and to maintain accurate and up-to-date information about an individual or group’s disposition and related changes in responsibility.

1.4Use Case Priority

This business activity is critical. It is mandatory for all institutions.

1.5Frequency of Use

As needed – may be daily or multiple times a day - whenever animals are transferred to another institution or group.

2.0Actors

2.1Primary Actors

  • Recorder

2.2Secondary Actors

  • Data Reviewer
  • Validator

2.3Stakeholders

  • Government agencies
  • ISIS
  • Zoo Boards
  • Universities (education institutions)
  • Studbookkeepers
  • Zoo/Aquarium Staff
  • Legal owner of the individual or group
  • Regulatory Agencies
  • Vets
  • Regional Zoo/Aquarium Associations
  • Public
  • Conservation Agencies
  • Etc.

3.0Conditions

3.1Triggers

  • A new individual or group is transferred to another institution i.e. change in physical possession of the animal(s).

And/or

  • There is a change in the legal ownership and/or governmental management responsibility of an individual or group i.e. transfer to another institution.

3.2Pre-Conditions

  • An individual or group physically transferred and/or for which there is a change in responsibility was acquisitioned (by the originating institution).
  • Information about the disposition is documented and communicated to the receiving institution.
  • The individual or group has appropriate identification(s)..

3.3Constraints

  • For a physical transfer, an animal(s) may die prior to leaving the institution, or the incorrect animal(s) may be sent.
  • Institution documentation is not in order.

3.4Post-Conditions

3.4.1Success Post-Conditions

Disposition information about a new individual or group transferred to another institution and/or responsibility change information for the individual or group is completely and properly recorded.

3.4.2Failed Post Conditions

Disposition information about a new individual or group transferred to another institution and/or responsibility change information for the individual or group is not properly recorded or completed.

4.0Flow of Events

4.1Basic Flow

  1. The use case begins when there is a change in responsibility for an individual or group and./or a new individual or group is physically transferred to another institution.
  2. The Recorder looks for the record for the individual or group. If the record is not found, see Alternative Flow 4.2.1.
  3. The Recorder reviews the history of the individual or group. If the responsibility change has already been recorded, see Alternative Flow 4.2.2.
  4. The Recorder records the new responsibility assignment (physical, legal and/or governmental management) information for the individual or group. If the Recorder cannot or does not wish to complete the entry for any reason, see Alternative Flow 4.2.3.
  5. The Data Reviewer validates the information and edits, accepts or rejects acquisition. If the information is not correct, see Alternative Flow 4.2.4.
  6. The Validator ensures that the information is correct. If the information is not correct, see Alternative Flow 4.2.5.
  7. The use case ends.

4.2Alternative Flows

4.2.1Record not Found (from Step 2)

  1. The Recorder investigates if the individual or group was acquisitioned.
  2. If the required information is obtained, the use case resumes at step 3 of the Basic Flow.
  3. If the required information is not obtained, the use case ends.

4.2.2Responsibility Change already Recorded (from Step 3)

  1. The Recorder investigates the cause of the apparent duplication.
  1. If the duplication is resolved and the change is to be recorded, the use case resumes at step 4 of the Basic Flow.
  2. If the responsibility change is not to be recorded, the use case ends.

4.2.3Disposition Recording Not to be Completed (from Step 4)

  1. The Recorder suspends or cancels the activity.
  1. The use case ends.

4.2.4Data Review Errors (from Step 5)

  1. The Data Reviewer investigates with the Recorder or Documenter.
  1. The Recorder corrects the data.
  2. The use case ends.

4.2.5Data Validation Errors (from Step 6)

  1. The Validator investigates with the Recorder or Documenter.
  1. The Recorder corrects the data.
  2. The use case ends.

4.3Included Use Cases

None

5.0Information Required

  • Date of disposition data recording
  • Time stamp of disposition data recording
  • Name of documenter
  • Method of determination of the disposition
  • Name of recorder
  • Estimated date of disposition
  • Estimated time of disposition
  • Estimated time of disposition error factor
  • Actual date of disposition
  • Actual time of disposition
  • Name of Data Reviewer
  • Review date
  • Review time
  • Date ranges ???
  • Legal status
  • Name of new legal owner
  • Physical status
  • Name of new physical owner
  • Government managed status
  • Name of new governmental management agency responsible
  • Multimedia
  • Permits for disposition
  • Sender name
  • Name of originating physical owner
  • Name of originating legal owner
  • Name of originating governmental management agency
  • Disposition type
  • Additional Transit related data (e.g.: shipping cost, broker, shipper)
  • Disposition cost for individual or group
  • Additional “Off-Shore” related data (e.g.: quarantine conditions)
  • Release/Escape Location (if to the wild)
  • Insurance-related acquisition information

6.0Business Rules

  • Disposition applies to individual animals, a group of animals, parts of animals or parts of coral (split from parent).
  • Only whole individual animals or animals in groups may be dispositioned, only if they are not samples taken from the animals.

7.0Other Requirements, Issues and Considerations

7.1Special Requirements

  • Authorization to enter disposition information for an individual or group.
  • Need to be able to import or export data.
  • Legal requirements – too many to list.
  • Depersonalization of data based on institution.
  • Animal security (privacy) – relating to shows, exhibits, etc
  • Some form of transaction clearing house is needed – to match transactions across regional boundaries.

7.2Assumptions

None

7.3Issues

  1. What is the “date range” data for – effective period of a disposition type?

7.4Considerations

None

7.5Cross References

8.0Workflows

ISIS and CGI Restricted
Doc. #: PM045 / Page 1 / Version 01.00
Issue Date: August 4, 2004