Work Instruction
Functional Area: Accounts Payable / Display Check Register
PurposeCheck Management 1
Use this procedure to display a check register.
Trigger
Perform this procedure when there is an inquiry by a Department or external vendor that requires the review of the check register in order to resolve a discrepancy or issue.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingFinancial AccountingAccounts PayableEnvironmentCheckingDisplayCheck register to go to the Check Register screen.
Transaction Code
FCHN
Business Process Information
The Accounts Payable Department will have daily check runs. The checks are printed on laser check paper in the Computing Center and delivered to AP for review and distribution. For more information on the daily AP check runs, see BPP_F110_Automatic_Payment_Transaction.doc. All check information entered into SAP (whether it be SAP generated checks or manual Quicken checks) can be viewed in a check register report. The check register report is used to manage the bank account activity, resolve payment discrepancies, and as one data source used to reconcile the bank account. The check register report may include both issued and voided checks. The report provides check information, encashment information, etc. It will be used by the AP staff in managing check runs and inquiries related to check issuance.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • If report selection parameters are used on a repeated basis, these selection parameters can be saved as a reporting variant by entering the required data on the Check Register screen. Click and name the variant (with a short description).
  • Click if a report variant has been saved and it is being retrieved in order to run a check register whereby the list criterion has been predetermined by the user
  • The data selection information that is entered on the and tabs is used to limit the reporting output. To display more data, enter less data selection information.

  • Click to download the report into a spreadsheet.
  • Click to download the report into a word document.
  • Click to change the current report layout (columns).
  • Click to select another (saved) display variant for the report.
  • Click to save a new display variant.
  • Click to print the report.
  • Click to view detail payment information supporting the check (bank name, bank city, etc).
  • Click to sum dollar values, click on the desired column.
  • Click to sub total dollar.
  • Click to filter a column(s) by specific user defined data value(s).
  • Click to sort data in ascending order.
  • Click to sort data in descending order.
Work Instruction
Functional Area: Accounts Payable / Display Check Register
Procedure
1. / Start the transaction using the menu path or transaction code.
Check Register

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Paying Company Code / Required / Company code that will be issuing the payment to the vendor
Example:
UC
A single data value or a range of values can be entered.
House bank / Required / Identification for an organization's particular cash account with a financial institution; All information regarding the account is determined using this key
Example:
PNC02
A single data value or a range of values can be entered.
Account ID / Required / Bank account number
Example:
DISBU
A single data value or a range of values can be entered.
Bank Key / Optional / ABA routing number for a bank account
Example:
A single data value or a range of values can be entered.
This will be defaulted by SAP via the House bank entered.
Bank Account Number / Optional / Bank account number
Example:
A single data value or a range of values can be entered.
This will be defaulted by SAP via the Account ID entered.
Check number / Optional / Identifying number on a check
Example:
1000007
A single data value or a range of values can be entered.
Currency / Conditional / Monetary unit; The currency of the entity processing transactions
Example:
US
A single data value or a range of values can be entered.
If a search criteria of amount is used, this field must be populated.
Amount / Optional / Indicates the value of the line item of an accounting document
Example:
100.00
A single data value or a range of values can be entered.
3. / Perform one of the following:
If / Then
The check register report should include payroll checks / Select to the left of Payroll checks.
This functionality is currently not in use
Only outstanding checks are required for the check register view being created / Select to the left of List of outstanding checks.
4. / As required, complete/review the following fields:
Field / R/O/C / Description
Additional heading / Optional / User defined custom header that will be presented on the report
Example:
Per Auditor Request
The text in this field will appear as additional header text on the report.
5. / Perform one of the following:
If / Then
The check register reporting output should include invoice document data / Select to the left of With line items.
The reporting output can be further defined by specifying a display variant in the Display variant field. If no variant is defined, the system will use the default setting.
The check register reporting output should not include an invoice document data / Select to the left of W/out line items.
The reporting output can be further defined by specifying a display variant in the Display variant field. If no variant is defined, the system will use the default setting.
6. / Click tab.
Check Register (Further selections tab)

7. / As required, complete/review the following fields:
Field / R/O/C / Description
Date of Issue / Optional / Date of issue listed on the payment transfer medium
Example:
12/2/04
A single data value or a range of values can be entered.
Creation Date / Optional / Date batch input session was created
Example:
12/2/04
A single data value or a range of values can be entered.
Check encashment / Optional / Date on which the check was cashed at the bank by the payee
Example:
12/5/04
A single data value or a range of values can be entered.
Check Issuer / Optional / The check issuer is the user who has entered payment transfer medium information into the system
Example:
WALKEMA
A single data value or a range of values can be entered.
Payment document no. / Optional / SAP document number that was generated by the system when a payment transaction was posted
Example:
2000000000
A single data value or a range of values can be entered.
Personnel Number / Optional / Employee identification number
Example:
Void reason code / Optional / Code identifying an explanation why a check was voided
Example:
07 - Stolen
A single data value or a range of values can be entered.
Payment Method / Optional / Code identifying the method by which the customer will pay for the order, using the automatic payment transactions
Example:
C
A single data value or a range of values can be entered.
Pmt meth. supplement / Optional / Payment method supplement is used to indicate the sorting for printed checks; Payment method supplements were defined to mirror the CUFS disbursement groups
Example:
AC
A single data value or a range of values can be entered.
Checks from payment run / Optional / Date that the PRE-DME program was run
Example:
A101
A single data value or a range of values can be entered.
Checks from an extract / Optional / Date of last extract created
Example:
A333
A single data value or a range of values can be entered.
8. / Click .
Check Register (2)

9. / Perform one of the following:
If You Want To / Then
Download the report into a spreadsheet / Click .
Enter a file name and saving location.
Download the report into a word document / Click .
Enter a file name and saving location.
Change the current report layout (columns) / Click .
Select another (saved) display variant for the report / Click .
Save a new display variant / Click .
Enter a display variant name.
Print the report / Click .
View detail payment information supporting the check (bank name, bank city, etc), place cursor on desired line item / Click .
Sum dollar values, click on the desired column / Click .
Sub total dollar / Click .
Filter a column(s) by specific user defined data value(s), select required column(s) / Click .
Enter data to be used for filtering
Sort a data in ascending order, select required column / Click .
Sort a data in descending order, select required column / Click .
Exit the report / Click .
10. / Click until you return to the SAP Easy Access screen.
11. / You have completed this transaction.
10/4/2017
Ver: / 12_AP_FCHN_DisplayCheckRegister_0_CheckManagement.udc
© University of Cincinnati / 1/11
Work Instruction
Functional Area: Accounts Payable / Display Check Register
Result
You have displayed a Check Register.
Comments
None
10/4/2017
Ver: / 12_AP_FCHN_DisplayCheckRegister_0_CheckManagement.udc
© University of Cincinnati / 1/11