Display Availability Overview for GM
Functional Area: Grants Management / Display Availability Overview for GM
Purpose
Use this procedure to display the available budget on a grant or grants.
Trigger
Perform this procedure when you need to review the available budget on a grant or grants.
Prerequisites
- A grant must have released budget to appear on this report.
Use the following menu path to begin this transaction:
- Select Accounting Public Sector Management Grants Management Budgeting Tools Availability Control to go to the AVC Overview for Grants Management Dimensions screen.
GMAVCOVRW
Business Process Information
The Availability Control (AVC) function in SAP controls the amount that can be spent and/or encumbered on a grant. The AVC overview displays the budget, amount consumed and balance of budget available to be spent.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Grants Management / Display Availability Overview for GM
Procedure
1. / Start the transaction using the menu path or transaction code.
AVC Overview for Grants Management Dimensions
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company Code / Required / Organizational unit within Financial Accounting; At UC the Company Code will always be UC.
Example:
UC
Availability Control Ledger / Required / The internal active funds controlling system that can identify possible budget underruns or overruns when funds are being committed
Example:
9K
The GM Availability Control Ledger at UC will always be 9K.
Grant / Required / At UC the term Grant includes Grants, Contracts, Cooperative Agreements and Sub-Awards.
Example:
1000040
Note that this report can be generated using a number of different selection parameters. The report by grant or a range of grants will be the most useful.
3. / Select to the left of the Overall Values radio button.
/ This selection will default when you enter this transaction. Sponsor and Grantee fiscal years are the same at UC so there will be no need to change this.
4. / Click .
Availability Control Overview for Grant Objects
5. / Select the appropriate grant.
6. / Click to expand the hierarchy.
Availability Control Overview for Grant Objects (2)
7. / Click to return to the SAP Easy Access screen.
/ Review the displayed information.
/ Note that fund A100001 has expenses of 100.00 and fund G100021 has expenses of 500.00. The available balance is shown in the final column. The top line shows a credit balance of 600.00 indicating that the expenses have been incurred but no revenue has been received.
8. / You have completed this transaction.
9/26/2017
Ver: / GM_GMAVCOVRW_Display Availability Overview for GM_GrantsManagement_0.udc
© University of Cincinnati / 1/6
Work Instruction
Functional Area: Grants Management / Display Availability Overview for GM
Result
You have reviewed the Availability Control Ledger for GM.
Comments
None
9/26/2017
Ver: / GM_GMAVCOVRW_Display Availability Overview for GM_GrantsManagement_0.udc
© University of Cincinnati / 1/6