AGCA Meeting – April 12, 2013
Attendance – Jennifer Higgins, Jaime Jackson, Amy Sparks, Sunnie Anderson, Rachele Cobb, Aaron Cobb, Suzanne Wright, Jessica Fields, Joe Buckler.
Treasurer Report - $1853.74
Discussion for first show:
-Jaime and Jennifer will look for and bring raffle tickets to sell for Split the Pot
-Work List – a copy of all members work area requests and phone numbers was distributed. Work area leaders will contact members on the list and schedule them to work for the first show. Leaders will email or text the list to Jaime by Wednesday, May 1. Jamie will email the list to all members.
-Entry forms will be copied and prepared by Terry
-Class Sheets will be copied and prepared by Jaime
-Terry will bring gate, entry and food start up money
-Jaime or Terry will copy showbills and have available at the entry booth.
-Ponies need to be at the show early for measuring.
-Jennifer will take care of purchasing food and scheduling help to run the booth.
-Gate workers are slim at this time. We will need all extra hands to help man the gate.
Gate Workers/Grounds Fee
-We are unable to find a committed member to man the gate. Please look to see a change on the upcoming showbills. We are likely to change the $3.00 gate fee to a $5.00 grounds fee with 12 and under still being free. This change has not been set in stone and we are hoping that someone will still volunteer to take on this task.
Added Show
-Check the website schedule. We have added a Sunday show on September 15. Gymkhana Club is putting on the show on the 14th,but the 15th will be our show.
Miamitown Food Booth
-We do not tend to make much money on the food booth at the Miamitown shows. We are looking to have a food truck come in for the day. We will be asking for a portion of the profits or for a vendor fee. Jaime will be making the phone calls on this if anyone has or knows of any interested parties.
July 20th
-The show schedule is pretty full. Just to give everyone a heads up for vacation scheduling and booking, we are still looking to book a show on July 20th. We have a few contacts to make in order to get this done. However, July 20th will be the ONLY other date that we would possibly book. Therefore, the current schedule is up to date and should not change. We have No intentions of booking any more shows except July 20th. Hope that helps with planning your summer!!
The first show of the season is May 4.
A showbill is attached. Hope to see you all there. Remember to have your ponies there early for measurement.
If you signed up to bring chili, please have it in a crock pot with a spoon for dipping. Thanks!!
Next Meeting – May 18 at 10:00 a.m. at Miamitown