Disaster Management Plan

MATZIKAMA MUNICIPALITY

DISASTER MANAGEMENT PLAN

Draft 3

NOVEMBER 2016

TABLE OF CONTENTSPAGE

Definitions3
Distribution List5
Introduction6
Purpose6
Background7
Legal Mandate8
Legislative Requirement
Linkage with the Disaster Management Framework of the West Coast District
Municipality9
Linkage with the Integrated Development Plan of Matzikama Municipality10
Institutional Arrangements10
Shared Responsibility for Disaster Management10
Department with Primary Responsibility for Specific Hazards and Disaster Risk11
Assignment of Responsibility to deal with specific Disaster Risks11
Risk Assessments13
Matzikama LM Identified Hazards(Scientific)13
Matzikama Risk Register 14
DRR Plans for Natural Hazards15
DRR Plans for Technological Hazards19
DRR Plans for Environmental Hazards23
Climate Change25
Climate Change and Disaster Risk26
Vulnerable Groups28
Preparedness Strategies28
Disaster Preparedness Plan: Storm28
Disaster Preparedness Plan: Fire31
Disaster Preparedness Plan: Health33
Disaster Preparedness PLAN: Drought35
Role Player Contact List37
JOC Team Contact Details38
Response and Recovery Strategies41
Damage Assessment41
Declared State of Disaster42
Monitoring and Evaluation44
Budget44
Information and Communication Strategy44
Annexures44

DEFINITIONS

Throughout this document, unless stated otherwise, the words below have the meaning.

DISASTER – “A progressive or sudden, widespread or localized, natural phenomena or human-caused occurrence which –

(a) causes or threatens to cause -

(i)death, injury or disease;

(ii) damage to property, infrastructure or the environment; or

(iii)disruption of a community; and

(b) is of a magnitude that exceeds the ability of those affected by the disaster to cope with its effects using only their own resources”.

Disaster Mitigation - Structural and non-structural measures that are undertaken to limit the adverse impact of natural hazards, environmental degradation and technological hazards on vulnerable areas, communities and households. These efforts can target the hazard or threat itself (for example, the positioning of firebreaks on the urban/wildland interface). This is often referred to as 'structural mitigation', since it requires infrastructure or engineering measures to keep the hazard away from those at risk. Disaster mitigation efforts can also target people who are at risk, by reducing their vulnerability to a specific threat (for instance, promoting community responsibility for controlling fire risk in an informal settlement). This is often called 'non-structural mitigation', as it promotes risk-avoidance behaviour’s and attitudes.

DISASTER RISK (or RISKS) – The measure of potential harm from a hazard or threat. Risk is usually associated with the human inability to cope with a particular situation. In terms of disaster management it can be defined as the probability of harmful consequences, or expected losses death, injury, damage to property and the environment, jobs, disruption of economic activity or social systems. Hazards will affect communities differently in terms of ability and resources with which to cope. Poorer communities will be more at risk than others.

DISASTER RISK ASSESSMENT – Assessment of the threat posed by any identified hazard with a disaster potential;

DISASTER MANAGEMENT–is a continuous and integrated multi-sectoral, multi-disciplinary process of planning and implementation of measures aimed at-

a)Preventing or reducing the risk of disasters;

b)Mitigating the severity or consequences of disasters;

c)Emergency preparedness;

d)A rapid and effective response to disasters; and

e)Post-disaster recovery and rehabilitation;

DISASTER MANAGEMENT PLAN - a document describing the organisational structure, its

roles and responsibilities and concept of operation covering all aspects of the Disaster

Risk Management Continuum and placing an emphasis on measures that reduce

vulnerability, viz. hazard identification, risk and vulnerability assessment, risk reduction and mitigation, planning and preparedness, emergency response, relief and recovery efforts.

EMERGENCY PREPAREDNESS- a state of readiness which enables organs of state and other institutions involved in disaster management, the private sector, communities and individuals to mobilise, organise and provide relief measures to deal with an impending or current disaster or the effects of a disaster;

INTERGRATED DEVELOPMENT PLAN – in relation to a municipality, it means a plan envisaged in section 25 of the Local Government: Municipal Systems Act, 2000(Act No. 32 of 2000);

LOCAL DISASTER- a disaster classified as a local disaster in terms of section 23;

MITIGATION- in relation to a disaster, means measures aimed at reducing the impact or effects of a disaster;

MUNICIPAL DISASTER MANAGEMENT CENTRE: a centre established in the administration of a municipality in terms of section 43;

MUNICIPAL ENTITY – a municipal entity defined in section 1 of the Local Government Municipal Systems Act 2000;

MUNICIPAL ORGAN OF STATE –

a) municipality;

b) department or other administrative unit within the administration of a municipality, including an internal business unit referred to in section 76(a)(ii) of the Local Government: Municipal Systems Act, 2000; or

c) a municipal entity;

RESPONSE- in relation to a disaster, means measures taken during or immediately after a disaster in order to bring relief to people and communities affected by the disaster;

VULNERABILITY- means the degree to which an individual, a household, community or an area may be adversely affected by a disaster.

RECOVERY means efforts, including development aimed at creating a situation

where-

(a) Normality in conditions caused by a disaster is restored;

(b) The effects of a disaster are mitigated; or

disaster occurring.

CAPACITY is a combination of all the strengths and resources available within a

community, society or organization that can reduce the level of risk, or the

effects of a disaster.

HAZARD- a potentially damaging physical event including human injury or death, social and economic disruption or environmental degradation or some combination of these.

EXERCISE – An evaluation of major portions of emergency response capabilities. An exercise tests the integrated capability of the emergency response organisation, to identify weaknesses that could affect the response to an actual emergency

DISTRIBUTION LIST

Author of Document:

Author / Date Compiled
JI Swartz / 2007

Review History:

Reviewed By / Comments / Date Reviewed
JI Swartz / Minor amendments have taken place on the Standard Operating Procedures from 2007-2017 / 2017
Risk Assessment completed in 2016

Approval History:

Approval By / Date Approved / Resolution

INTRODUCTION

Matzikama Municipality is committed to build a safer environment for its community. This document constitutes the Disaster Management Plan (DMP) of the Matzikama Municipality which has been compiled in terms of Section 53(1)(a) of the Disaster Management Act, 2002 (Act 57 of 2002).

The Disaster Management Act states that “Disaster Management is a continuous and integrated multi-sectoral and multi-disciplinary process of planning and implementation of measures aimed at disaster prevention, mitigation, preparedness, response, recovery, and rehabilitation”.

Disasters have a huge impact on humans and the environment and collaborative government intervention is required to prevent, respond to and mitigate the effect thereof. The collaborative nature of Disaster Management requires that all spheres of government, all sectors of society and NGO’s work together to prevent, respond to and mitigate the impacts of disasters.

This DMP confirms the arrangements for managing disaster risk and for preparing for and responding to disasters within the Matzikama Municipal Area as required by the Disaster Management Act.

PURPOSE

Thisplanconfirmsthearrangements formanagingdisasterriskandforpreparingfor-and respondingtodisasterswithin theMatzikama Municipalityas requiredby the DisasterManagementAct.

Thisplanseekstoachievethefollowing keyoutcomes:

•IntegrationofDisasterRiskManagementintothestrategicandoperationalplanning and project implementation of all line functions and role players within the municipality.

Resilientcommunities.
Anintegrated,fastandefficientresponsetoemergenciesanddisastersbyallrole- players.

BACKGROUND

Matzikama means "place of water" and boasts a wonderful destination where southern Namaqualand can be explored, with its variety of tourist attractions, including the world famous wines of the West Coast Winelands and most beautiful flowers.The Matzikama Municipality is a category B municipality proclaimed in terms of Provincial Notice No 481/2000 of September 2000. As of May 2011 the previous district managed area to Matzikama Municipality Page 15 the north (showing in purple on the map) of the Matzikama has been incorporated as per notice in the Provincial Gazette Extraordinary 6825. As a result the geographical area of the Municipality increased from roughly 8000 km2 to slightly less than 13000 km2. The municipal area comprises 17 towns and or villages that are divided into 8 wards. These towns and villages include Doring Bay, Strandfontein, Papendorp, Ebenaeser, Lutzville-West, Lutzville, Koekenaap, Vredendal, Klawer, Vanrhynsdorp, Nuwerus, Bitterfontein, Kliprand, Put-se-Kloof, Rietpoort, Molsvlei and Stofkraal. Furthermore, the Municipality is also home to 457 farms (irrigation and livestock) covering a geographic area of 70 576 hectares. Matzikama is characterized by an arid environment but is served by a life-giving arterial namely the Olifants River. The river with its associated canal systems supports the agricultural sector that is mainly built on viniculture. Apart from the newly incorporated area to the north as well as the towns of Doring Bay, Strandfontein and Vanrhynsdorp the rest of the population is concentrated along the river and canal system.

LEGAL MANDATE
Legislative requirement

The Matzikama Municipalityislegallyobligedtoprepareadisastermanagement planforitsareaaccordingtothecircumstances prevailinginthearea;toco-ordinateand aligntheimplementation ofitsplanwiththoseofotherorgansofstateandinstitutionalrole players;andtoregularlyreviewandupdateitsplan.Themunicipality mustalsoconsultthe West Coast districtmunicipality and provincial disaster management centreonthepreparationoramendment ofitsplan.

Section53(1)(a)oftheDisasterManagement Act,2002(Act57of2002)requirestheMatzikama Municipality toprepareadisastermanagement planforitsareaaccordingto thecircumstances prevailingintheareaandwithinitsmunicipaldisastermanagement framework.

Section53(2)(a)oftheDisasterManagement Act,2002(Act57of2002)specifiesthatthe disastermanagementplanforamunicipality mustformanintegralpartofthemunicipality’s integrateddevelopmentplan(IDP).

The National Policy Framework of 2005 as well as the Provincial Policy Framework of 2010 also provide for the importance of disaster management planning and state that plans are to be revised at least bi-annually.

Section26(g)oftheLocalGovernment:MunicipalSystemsAct,2000(Act32of2000)lists “Applicabledisastermanagementplans”ascore componentsofanIDP.

TheMunicipalitymustsubmitacopyofitsDisasterManagement(DM)plan,andofany amendment totheplan,tothe West Coast District Municipality, DisasterManagement CentreoftheWesternCapeProvince andtheNationalDisasterManagementCentre.

LINKAGE WITH THE DISASTER MANANGEMENT FRAMEWORK OF THE WEST COAST DISTRICTMUNICIPALITY

The Matzikama Local Municipality must prepare and execute its disaster managementplan within the disaster management framework of the West Coast District Municipality.

One of the key performance indicators of the Disaster Management Framework of theWest Coast District Municipality is that detailed Disaster Management Plans aredrafted by the local Municipalities in the district.

LINKAGE WITH THE INTEGRATED DEVELOPMENT PLAN OF MATZIKAMA MUNICIPALITY

BoththeMunicipalSystemsActandtheDisasterManagement Actrequirestheinclusionof thisplanintotheIntegrated DevelopmentPlan(IDP)oftheMatzikama Municipality. ItwouldhowevernotbepracticaltoincludethecompleteDisasterManagementPlanwithall its annexureswithintheIntegratedDevelopmentPlanof theMatzikama Municipality. The risk reduction initiatives together with budget allocation should be included into the Integrated Development Plan. It is with this in mind that the Risk Assessment plays an imperative role in prioritising risk reduction initiatives.

INSTITUTIONAL ARRANGEMENTS

The organisational establishment will be attached as an AnnexureA.

Director – Community Services will be the nodal point for all DM activities

It is recommended that an advisory forum be established where disaster management activities will be discussed. The director for Community Services or his delegated official will chair the meeting. Quarterly meetings will be held. The terms of reference will be draw up and included as an annexure to this plan.

Joint Operational Centre will be activated at the council chambers or where necessary during a major incident or disaster.

SHARED RESPONSIBILITY FOR DISASTER MANAGEMENT

Althoughthemunicipaldepartment withintheMatzikama Municipalityassignedwith theDisasterManagement functionshoulddirectandfacilitatethedisasterriskmanagement process,itcannotperformtheentirespectrumofdisasterriskmanagement activitiesonits own. Disasterriskmanagement iseverybody’s business.Thereforeitisrequiredthateach municipaldepartment assigndisaster management activities to the Head ofthatdepartment. Thesameappliestonational andprovincialdepartmentsoperatingwithinthemunicipality.

Thedisastermanagement activitiestobeperformedwithindepartments includeparticipationindisasterriskreductionaswellaspreparednessand response.

DEPARTMENT WITH PRIMARY RESPONSIBILITY FOR SPECIFIC HAZARDS AND DISASTER RISKS

Whereadepartmenthas primaryresponsibilityforaspecifichazard,thedepartment’srole in disaster riskmanagementforthatspecifichazardwillbemorethanmereparticipation:itwill havetoleadriskreductionaswellaspreparednessactivitiesduetoitsexpertiseinthefield.

WestCoastDisasterManagement cansupportsuchadepartmentwithadvice,information, facilitationandcoordination.

ASSIGNMENT OF RESPONSIBILITY TO DEAL WITH SPECIFIC DISASTER RISKS

Departments thatareresponsible forspecificservicesinnormalconditionswillremain responsibleforsuch servicesduringdisasters.The declarationofastateofdisasterand the tightercoordination institutedduringdisastersdoesnotabsolveanyagencyofitsassigned responsibilities. Coordination will take place by the nodal point.

Inordertoreducethesizeofthisdocument aspecificanddetailedlistingofallthedisaster managementresponsibilities ofeachmunicipalheadofdepartmentandthoseofother role playerswillnotbesuppliedinthebodyofthisdocument.

Legislationassignsresponsibilityformostdisasterriskstospecific departmentsorfunctions. Thereare,however greyareasrelated tosomedisaster risks. Inordertoensureclearroles andresponsibilities andenhanceintegrateddisasterriskmanagementefforts,suchgrey areasmustbeaddressedandclearlyassignedresponsibilitiesmustbeconfirmed.

The roles and responsibilities of B-municipalities are provided for in the West Coast DM planAnnexure B.

TheriskprofileoftheMatzikama Municipality willbeconsideredand supportingrole players willbeidentified foreachrisk. Suchallocationand supporting roleswillbedoneinconsultationwithallrelevantrole players,willbeinformedby existinglegalframeworks,andassignmentwillbedoneonaconsensusbasis.

Theaboveassignmentofresponsibilitieswillberevisitedandconfirmedonaregularbasis, andwillberecordedanddistributed.

RISK ASSESSMENTS

See the table below for an overview of West Coast and Matzikama Municipality hazards identified during 2016

West Coast DM Identified Hazards

NATURAL HAZARDS / TECHNOLOGICAL HAZARDS / ENVIRONMENTAL HAZARDS
Drought / Road accidents / Harmful algal booms
Storm Surges / Aircraft incidents
Severe storms / KNPS: Nuclear event and National Key Point
Heat wave / HAZMAT: ROAD AND RAIL
Floods / HAZMAT : Oil spill and sea
Sand dune migration / Dam failure
Shoreline erosion / National Key Points
Seismic hazard
Animal disease
Human disease

13.1.Matzikama LM Identified Hazards(Scientific)

Natural Hazards / Technological Hazards / Environmental Hazards
Animal Disease / Disruption: Electricity supply / Endemism: Loss of biodiversity
Human Disease / Disruption: Sewerage and drainage / Soil erosion
Pest Infestation / Disruption: Water supply / Harmful algal blooms
Fires: Wildland and structural / Dam failure / Predation
Sea Level Rise / Road incidents
Coastal erosion / Hazmat incidents: road & industries
Storm surge / Marine pollution
Seismic surge / Civil unrest
Tsunami / Air pollution
Severe weather
Drought
Floods

13.2.Matzikama Risk Registeras completed in 2016

13.3.DRR PLANS FOR NATURAL HAZARDS

The Olifants River and Troe-troe River irrigation systems are major contributors to agriculture and tourism, particularly the wine and hospitality industry. Their underlying assets, namely, the agricultural land and the irrigation infrastructure, should be protected and enhanced to the greatest extent possible. The challenge for the Matzikama Municipality is to develop a strategy and develop infrastructure to ensure water surety which can facilitate sustainable agricultural activities and development initiatives. See recommended DRR plans listed in the table below:

DRR PLAN DESCRIPTION / RESPONSIBLE AGENCIES / PERFORMANCE INDICATORS
ANIMAL DISEASE
SOCIETAL / Improve early warning system
Improve education and awareness regarding the spread of diseases, the risk of climate change and pre-notification of the movement of animals.
During the Thusong mobile clinic awareness-raising days the pet-owners need to be educated not to neglect their animals after vaccination has been completed. / Matzikama Municipality
DoA
Matzikama Dierebeskerming / Decrease the spread of animal diseases.
Improved awareness during Thusong mobile visits.
MANAGE. / Compile a Matzikama Animal Disease Disaster Preparedness Plan
Conduct a situation analysis and preliminary risk analysis.
Describe livestock value chains and identify people and organizations, particularly the communication between DoA, West Coast Disaster Management Centreand the Matzikama Municipality, involved in those chains.
Determine how laboratory diagnostic capabilities need to be strengthened. / Matzikama Municipality
DoA
Matzikama Dierebeskerming / Identify and characterize the risk issues and risk hotspots.
Information is circulated to all relevant stakeholders.
HUMAN DISEASE
SOCIETAL / Train first aid responders
Recruit, train and equip volunteers, located in high risk areas, to assist as first aid responders. / DoH
CDW / Every Matzikama Municipality ward has one trained first aid volunteer.
PHYSICAL PLANNING / Establish lifesavers at the coastal areas during school holiday periods
Finance lifesaving equipment and facilities to improve service delivery.
This will assist to promote the blue flag status in Strandfontein[i] and to market the coast as a tourist destination. / Matzikama Municipality / Lifesavers stationed at Strandfontein and Doringbaai during school holidays.
Identify high risk areas subject to the outbreak of epidemics
These areas include industrial, formal and informal residential areas, guesthouses, institutional establishments, schools and hospitals; which may all be subject to the outbreak of epidemics.
A study conducted in 2011 found that 10.1% of its 19 494 households in Matzikama Municipality earn less than R400.00 a month – the focus should be on measures to improve their sanitation, food production and handling practices in order to reduce poverty and overcrowding.
Encourage better use of social grants. / DoH
Matzikama Municipality
DSD
SASSA / High risk areas identified in every ward.
Social grant usage occurs responsibly.
Research Intersectoral strategies for interpersonal violence
Remove shebeens and taverns in residential areas.
Target groups of children and teenagers who have factors that put them at increased risk of drug use. / DoH
DoE
SAPS / Initiate an annual drug and alcohol abuse drive/programme.
Erect CCTV cameras in drug and crime hotspots.
MNGMENT AND INTSTITUTIONAL / Continue intensive health interventions
Particularly for HIV/AIDS, and XDR-TB.
Support development of vulnerable groups by compiling a plan for emergency housing, water and sanitation and food for a large-scale influx of displaced people. / DoH
NPO / Health promotion to quit smoking is implemented.
Develop n emergency plan for influx of displaced people.
Increase Infectious Disease Capacity and Infrastructure in the Matzikama Municipality
Ensure that all practitioners working with people with TB adhere to the International Standards for TB Care. These emphasize providing proper diagnosis and treatment to all TB patients, including those with drug-resistant TB; assuring regular, timely supplies of all anti-TB drugs; proper management of anti-TB drugs and providing support to patients to maximize adherence to prescribed regimens; caring for MDR/XDR-TB cases, and minimizing contact with other patients, particularly those with HIV, especially in the early stages before treatment has had a chance to reduce the infectiousness.
Focus on high-density and informal settlement areas such as Pola Park, Avila Park, Manguang, Mbeki Square and the commercial export farms with regards to poverty alleviation and TB prevention. As the influx of foreign nationals increases, the burden of disease in the local municipality increases. / DoH / Implement a TB ward at the District Hospital and renovate deserted houses for Infectious Disease clinics.
Increase youth access to contraceptive and reproductive health care services
Ensure clinical partners provide teen friendly, culturally competent reproductive health care services that are easily accessible to all young people in the community.
Educate community leaders, parents, and other community members about evidence-based strategies to reduce teen pregnancy and improve adolescent reproductive health. / DoH
CDW
Ward councillors / Observe a decline in teenage pregnancies.
WILDLAND FIRE
ECON. / Incentivize farmers to join GCFPA
The GCFPAs effectiveness depends on the involvement of landowners (commercial or non-commercial farmers) and whether minimum standards are being applied and implemented. / DoA
Matzikama Municipality
GCFPA
WCDM Fire / Observe an increase in registered GCFPA members.
PHYSICAL / Plan for high risk periods
Ensure safe maintenance of ESKOM power lines.
Ensure the availability of water.
Recruit, train and equip volunteers to assist as first-line responders. / ESKOM