DIS Congress Service
DIS Congress Service A/S is a highly specialised company founded in 1952, specifically to provide conference management services. For more than 50 years DIS Congress Service has been managing successful events for Danish and international organisations, associations and companies and has been involved in more than 2,500 events throughout the years.
The portfolio of successful, international conferences managed by DIS ranges from ROTARY International Convention in 2006 with more than 15,000 participants, via international conventions for scientific associations to confidential, international/national meetings with just a handful of participants. In 2002 DIS was appointed official accreditation and hotel bureau during the Danish EU presidency.
Through our membership of IAPCO (International Association of Professional Congress Organizers) and MPI (Meeting Professionals International) we ensure an ongoing update of our knowledge in order to provide the best professional solution for our customers.
KEEPING AN EYE ON ALL THE DETAILS
To contemplate organising and hosting a conference requires an organizing committee with vision and broad objectives. The practical organisation requires co-ordination of – and attention to – a myriad of small details and this is where DIS offers you comprehensive expertise:
FROM START TO FINISH, WE TAKE CARE OF YOUR EVENT
The co-ordination and production of bidding material – the first step towards achieving your goal and, after a winning bid, the progress to a successful conference.
Venue contracting
Including negotiation the terms and conditions with the venue selected and contracting the facilities for your conference.
Project management
The on-going consultancy and planning, the management and co-ordination of all conference related activities, production of announcements, programmes and other promotional material, negotiating and contracting of all outside suppliers – and much more.
Budget preparation and planning – Financial control
Based on a wide analysis of the conference requirements, our conference budget plan will provide excellent guidelines and an effective tool for the organisation committee. Control and revise of the budget, payment of the expenses after approval by the Congress Committee are well known functions for us. No loose ends are accepted.
Foto: Wonderful Copenhagen /Claus Bentzen
Handle the cash functions such as collecting congress fees from participants, credit cards, and banking facilities is also a part of our job as well as preparing a financial report to the Congress Committee.
Participant administration
Including the registration of conference participation and all other relevant delegate details according to the registration form, prepared in co-operation with the Organiser, allocation and confirmation of hotel accommodation, delegate account management, conference documentation etc.
DIS is using an extremely modern online registration system - Eventure.
Accommodation
Negotiation of block reservations at hotels that offer accommodations to match the profile of the expected delegates, management of all delegate hotel deposits. We take the responsibility for the contract, payment and communication including cancellations of rooms with the hotels.
All reductions negotiated in relation to the standard price are to the benefit of the delegates.
Secretariat of the Conference
DIS acts as the secretariat of the Conference before and through the Conference.
Professional partners
DIS co-operates only with professional partners in matters of AV-equipment, interpretation, printing etc.
Social events
Including the creative planning, management and co-ordination of social events, negotiating and reserving the selected venues for social functions, management and operation of technical/professional excursions, tourist and post conference tours.
Exhibition management
Negotiation and contracting of facilities suited to parallel exhibitions, marketing and promotion of exhibitions, sale and administration of exhibition space, exhibitor and supplier negotiations and, of course, accounts management, all of which is taken care of by specialist managers and staff.
Abstract registration and management
DIS offers a complete abstract management service, tailored to suite your requirements and budget, based on unique software, developed and continuously updated by PARTHEN.
foto: Wonderful Copenhagen / Cees van Roeden
THE BOTTOM LINE
Confidentiality
Participant information provided to DIS is considered confidential and will be treated as such. No information will be passed to a third party without the consent of the Organiser.
Data Security
DIS uses a closed circuit computer system and back-ups of registered information are made every 24 hours.
A world of possibilities and experience at your disposal in Denmark, based on a broad and solid foundation of professional management, total administration and project co-ordination, creativity and commitment that produce a successful event.
List of Important Conferences
2010:European Peptide Symposium
900 participants and 52 Exhibitors
Nordic Midwifes Congress
600 participants
2009:European Operation Room Nurses Association Congress
2.200 participants and 60 Exhibitors
2008:The International Society for Quality in Health Care
1.100 participants at the Bella Center
2007:International Congress of Podiatry
1.000 participants at the Bella Center
2006:Rotary Convention
15.000 participants at the Bella Center
International Pig Veterinary Society (IPVS)
2,600 participants at the Bella Center
2005:UEGW – United European Gastroenterology Week
8,000 participants at the Bella Center
2002:EU-Chairmanship
30.000 participants