NO: 44-NT(4)/ISPS/SHIP/2003
/ Dated February 18, 2005
Sub: GUIDELINES FOR THE MAINTENANCE OF THE CONTINUOUS SYNOPSIS RECORD (CRS)
1. In accordance with Regulation 5 – Chapter XI – 1 of the SOLAS Convention, all passenger ships, cargo ships of 500 GT and above engaged on international voyages is required to have on board a Continuous Synopsis Record (CSR).
2. For the purpose of format and guidelines, for the maintenance of Continuous Synopsis Record (CSR), attention is invited to IMO Resolution A 23/RES 959 on the subject which attached as Annex to the Circular.
3. In case of a change of flag i.e. new acquisition to the Indian registry, it is essential that the previous flag state has to issue a new CSR document to the ship showing the date the ship ceased to be registered with that flag and the flag state is required to send a copy of the ship’s CSR file without delay to the new flag state. Therefore owners are advised that whenever there is a new acquisition, a copy of the new CSR clearly indicating the deletion should be forwarded to the Directorate.
4. On receipt of the CSR from the previous flag state, a new CSR incorporating data of new owners shall be prepared by the Directorate. The CSR prepared by the Directorate will follow the sequential number based on the previous CSR and therefore it is important that the CSR from previous flag is forwarded to the DGS at the earliest.
5. In case an Indian vessel changes ownership or flag, it is imperative that the owners inform the Directorate of the date of closure of registry from the Registrar of the vessel. A deletion of Certificate from Registrar of the ship indicating the date of closure of registry shall be forwarded to the Directorate in the prescribed format (Annex 1). Only after receipt of information from the registrar, the Directorate will be in a position to convey / forward a copy of ship’s CSR to the new flag state.
6. For the purpose of preparation of new CSR document (for acquisition or deletion to the Indian Registry) the owners shall forward a fee of Rs.2000/- alongwith the relevant documents mentioned in para 3, 4 and 5 and the CSR data.
7. In case of revision, amendments to the CSR or whenever any change relating to the entries listed in the current CSR document, the same may be carried out in a separate form by the Master as per Annex 2. A copy of the completed amendment form will be forwarded to the Directorate for preparation of a new CSR alongwith a fee of Rs.2000/-. The temporary amendments made by the Master by way of Form 2 shall have a validity of 3 months.
In case of any further guidance, attention is invited to the guidelines given under IMO Resolution A 23/ Res 959.
Sd/-
(CAPT. L. K. PANDA)
DY. NAUTICAL ADVISER TO THE GOVT. OF INDIA
ANNEX-I
DELETION CERTIFICATE
Reference Number: XXXXXXX
Issued as required under Section Part A of theINTERNATIONAL CODE FOR THE SECURITY OF SHIPS AND OF PORT FACILITIES
(ISPS CODE)
Name of Ship M.T. ASHNA IMO Number:9148635
Distinctive number or letters: A U F O Port of registry : MUMBAI
Type of ship: VLCC CRUDE OIL Gross tonnage: 156417
CARRIER
Name and address of Registered Owner:- M/S. ESSAR SHIPPING LTD.,
“ESSAR HOUSE”,11,KESHAVRAO
KHADYE MARG, MAHALAXMI,
MUMBAI – 400 034, INDIA.
Date of Deletion: 2004/11/22
It is hereby certified that the vessel has been deleted from the register.
At the time of deletion the following encumbrances were registered on the vessel.
-NONE-
Issued at: MUMBAI Date of issue: 2004/11/22
(Place of issue of certificate)
------
(Signature of Registrar of Ships)
(Seal or stamp of issuing authority, as appropriate)
Annex-II:CSR data
{COMPANY'S LETTER HEAD}
FOR A.23/Res.959
AMENDMENTS TO THE CONTINUOUS SYNOPSIS RECORD (CSR) DOCUMENT NO …………………. FOR THE SHIP WITH IMO NUMBER : IMO ……………………..Information
1 / This document applies from (date): / xxxx/mm/dd2 / Flag State: / India
3 / Date of registration with the State Indicated in 2: / xxxx/mm/dd
4 / Name of Ship / AAAAA
5 / Port of registration: / Mumbai
6 / Name of current registered owner(s):
Registered address (es): / Abcd
Efgh
Ijkl
Mnop
Qrst
7 / If applicable, name of current registered bareboat chatterer(s):
Registered address (es): / Abcd
Efgh
Ijkl
Mnop
Qrst
8 / Name of Company (International Safety Management):
Registered Address (es):
Address (es) of its safety management activities: / X
Y
Z
W
A
B
C
D
9 / Name of all classification societies with which the ship is classed: / 1 Indian Register of Shipping
2 XXXX XXXX XXX
10 / Administration/Government/Recognized Organization which issued Document of Compliance (DOC):
Body which carried out audit (if different): / Directorate General of Shipping
Directorate General of Shipping
11 / Administration/Government /Recognized Organization which issued Safety Management Certificate:
Body which carried out audit (If different): / Directorate General of Shipping
Indian Register of Shipping
12 / Administration/Government/Recognized Security Organization which issued International Ship Security Certificate:
Body which carried out verification (If different): / Directorate General of Shipping
Indian Register of Shipping
13 / Date on which the ship ceased to be registered with the State indicated in 2: / N/C
(The amendments are shown in the table. Indicate N/C for all items not being changed.
Dates should be in the format yy/mm/dd)
THIS IS TO CERTIFY THAT this record is correct in all respects
Signature of Ship Security Officer:………………………………………
Name of Ship Security Officer:………………………………………………......
Issued by the Captain or Master : ……………….………………….....
(Signature)
Name of the Captain or Master : ……………….………………………………..
Date of issue : ……………………………………………………………......
Valid upto : …………………….…………………. (three months from date of issue)
{* The copy transmitted to the Directorate General of Shipping for issue of amended Continuous Synopsis Record}
Back to nt circulars main page