Meeting / PTAAGM
Meeting Date / 18/10/16
Meeting Number / 1
Location / Our Lady of Lourdes School Hall
Present / David Hartt
Susie Harnett
Theresa O’Sullivan
Robert Russell
Annie Zannetti
Kim Morris
Andrew Ross
Sarah Caulfield
Marilu O’Donnell
Donna Tooth
Valeria Rinaldi
Lisa Leonce
Jude Kent
Keith Kennedy
Jonathan Blakesley
Maria O’Donnell
Elayne F.Lovell
Roz Kara
Rassi Pelpola
Laura McMillan
Mark Phillips
Eddie Cottle
Miss Crampton
Apologies / Charlie Partridge
Item / Description / Actioned
Who? When?
1 / Chairs’Welcome and Members present (DH)
- DH welcomed everyone and commented on the great turn out. Ran through and introduced the present core committee and the role of the PTA and explained that all parents are members of the PTA.
2 / Apologies for absence (DH)
- None received
3 / PTA Objectives/Constitutional framework/Charity Status (DH)
- PTA has 2 objectives – to arrange informal get-togethers for fun and to run fundraising events for our children’s benefit.
- DH thanked everyone for all their support and involvement to date.
4 / Retiring Committee (DH)
- Committee members stepped down
5 / Approval of minutes of the last meeting and matters arising (DH)
- All agreed
- Old website no longer in use however the school website has a PTA page with all minutes attached, dates and other useful information. Go to Parents, PTA NEWS.
6 / Treasurer’s report for the year ending 2015-16 (RR/AZ)
- Report attached.
- In summary, for 2015/16:
+ £786 Quiz Night
+ £4423 Xmas Fayre
+ £1484 St Pat’s Disco
+ £7586 Summer Ball
+ £2741 Summer Fayre
= £17020 in Total (33% increase from last year)
-£18400 given to School (68% increase from last year)
7 / Treasurer’s Charities report for submission (RR)
- Report attached.
8 / Appointment of an independent examiner for the year ending 2016 (RR/AZ)
- Valerie Taylor will check accounts.
- Committee members are trustees of the PTA Charity. Discussion on any financial implications for those interested in taking on a role. It was clarified that there should be no conflict of interest and that all committee members must be DBR checked. Main reason for charity status is to adopt a more robust structure in the light of the sums of money being raised.
- No individual tax implications however the charity’s donations benefit from tax deductions through match funding by many employers. Attendees were encouraged to find out if their employers ran the scheme.
- EC expressed his thanks on behalf of staff and pupils for the commitment that parents show and for all the good work of the PTA. It is a good example to show our children and follows the Mission Statement of the school.
9 / Chair’s report for 2015-16 and objectives for 2016-17 (SH/TOS)
- Thanks to all especially the class reps who ensure that all events run in a streamlined and structured manner.
- Children’s involvement in the running of stalls has been a great successand given them a sense of ownership. We have promised to match what the children raise and let them decide how the funds are spent.
- Volunteers for class reps requested. Draft list below:
NAMDonna Tooth
NPMLeanne Ruso
RFMary
RTJonathan Blakesley
1LValeria and Pru Cummings
1SAmanda Pojolas and Roz Carra
2RAna Garcia
2SDLouise Russell and Marcie Nann
3BSarah Cauldfield
3CAisling Dunn
4CMel Hartt
4T
5JMonica Gilsenan
5OClare Walsh
6FTanya O'Driscoll
6OSharon Barnes and Nora Z / Class reps names to be confirmed by next meeting 3/11/16
10 / Election of PTA Officers (SH/TOS)
- Kim Morris was nominated for Secretary by Jude, seconded by Annie.
- Annie Zannetti was nominated as Co-Treasurer by Mark, seconded by Sarah.
- Robert Russell was nominated as Co-Treasurer by Sarah, seconded by Mark.
- Suzie Harnett was nominated for Co-Chair by Jonathan, seconded by Keith.
- Theresa O’Sullivan was nominated as Co-Chair by Laura, seconded by Mark.
- Dave Hartt was nominated as Co-Chair by Lisa, seconded by Andrew.
- The following members of the PTA volunteered to shadow the new core committee with a view to finding out what is involved in preparation for possibly taking on the roles in the future:
- Andrew Ross – Shadow Secretary
- Rassi Pelpola – Shadow Treasurer
- Lisa Leonce – Shadow Chair
11 / PTA constitution 2016/17 signature required (RR)
- Signed
12 / Upcoming Events (SH/TOS)
PTA MEETING / Thur 3rd November @ The Nightingale Pub 8pm
PTA MEETING / Tues 22nd November @ The Nightingale Pub 8pm
PARENTS' DRINKS / Fri 25th November @ The Plough and Harrow Pub 8pm
CHRISTMAS FAYRE / Sat 3rd December @ OLOL School 12-4pm
ST PAT'S FAMILY DISCO / Fri 17th March @ OLOL School 7pm
SUMMER BALL / Sat 10th June @ Wanstead Golf Club 7pm
SUMMER CIRCUS / Sat 8th July @ Eton Manor Rugby Club 12-4pm
- Need to improve communication and advertising
- Posters will be needed at the time. Including banners, Social media, Wansteadium etc.
- We already use:
- Schudio
- School Website
- Parentmail
- Twitter (ololrcpta)
13 / AOB and date of next meeting
PTA MEETING / Thur 3rd November @ The Nightingale Pub 8pm
PTA MEETING / Tues 22nd November @ The Nightingale Pub 8pm
- To organise Xmas Fayre.
- £6000 to spend and to fit into strategic plans of the school.
- Mark Phillips agreed to go into school to show pupils the use of 3D printers.
- TOS suggested plants in the Outside Clasroom area – EC agreed.
- Jonathan suggestedScience and Technology activities. His Grandfather provides these kinds of sessions.
- DH thanked everyone for attending a successful meeting and looks forward to another productive year ahead for the PTA.