DEVON MINOR HOCKEY ASSOCIATION
Meeting Minutes
September 30, 2010
IN ATTENDANCE:
Pat Beaulieu Victor Wearden Colleen Chorzempa Jeff Upton
Jackie Preece Sherry Heigh Tyson Foerster Doug Cox
Trish Rizko Tammy Huber Linda Herczeg Scott White
Vicky Sue Baron Gail Cunningham Anita Fisher (Devon Mayor)
Chris Fish (Town of Devon) Dave Schaeffer (Town of Devon)
CALL TO ORDER: 7:07 pm by Pat Beaulieu
ADDITIONS TO AGENDA: No agenda
REVIEW AND APPROVE MINUTES:
· MOTION by Jackie Preece to approve the minutes from the September 1 meeting.
· Second by Doug Cox.
· All in favour.
SPECIAL GUESTS – DAVE SCHAEFFER, CHRIS FISH, MAYOR ANITA FISHER
· The Town of Devon gave us an update on the arena and explanations regarding the delays in construction. Confirmation of grant funds was received January 27, 2010. The project was then put out to tender (tender closed the end of March) and the bid of $2.7 million was accepted which was 2 million under what was originally budgeted. In August, 2010 they received $660,000 from Parkland County. They have applied for A CFEP grant for $100,000 to be used toward the concession, time clock, etc and are waiting to hear if accepted. There was a delay with the pilings and learning that services were not where originally thought. As well, asbestos was found in 1 wall, but has since been cleaned up. Concrete pads have now been poured and 3 ATCO trailers will be delivered on October 5 to be used as temporary change rooms and washrooms, although the arena will not have potable water until the permanent change rooms are completed (mid-November). They should start making ice on October 7. Ice users should be on the ice on October 12.
THEY OPENED THE FLOOR FOR QUESTIONS:
· ARE THE NEW DRESSING ROOMS SMALLER? There is less bench space. The new dressing rooms can seat 12-14 adults. If there is an issue benches can be added to the center of the rooms for more sitting area. The dressing rooms will also be equipped with stick boxes. Dave will check with Tri-Leisure Centre to see if the rooms are comparable in size. There is no temporary ref room so decisions will have to be made about where they will change.
· WHY IS THERE A 16” STEP DOWN TO THE ICE FROM THE PENALTY BOXES? Chris Fish said its closer to 14” and as the steel gates are already made they can’t just cut the floor down to make it closer to the ice. This could be a potential safety concern and as this will be the players’ entrance to the ice until the dressing rooms are finished the younger players will have difficulty getting onto the ice.
· WILL THERE BE ACCESS TO THE STANDS DURING CONSTRUCTION? Yes the stands are not affected and there should be room on the north end to set up a mini-concession if wanted. The concession area will not be ready this season.
· WHEN WILL PHASE 3 BEGIN? That will be up to the new town council, but the present town council’s intention is to go forward with phase 3 (new bleachers and second floor) as soon as reasonably possible.
· WILL THERE BE AN OUTDOOR ICE SURFACE AT THE ARENA? Yes, but it may not be in the same place as it always has been. It may be moved to the area that is used for the 3 on 3 tournament. Any adult teams that would like to see a new outdoor arena should be aware that there is the HERO program which awards grants to adult teams to be used to build new ball parks, outdoor arenas, etc.
· More information is available on the town web-site. If people have questions there is a link to e-mail where questions can be forwarded.
PRESIDENT’S REPORT:
JERSEYS:
· Larry Sherwood stopped by with a quick update on the new jerseys. They are being shipped from Brantford, Ontario on October 6. Scott White needs to decide where he would like them delivered.
COMMITTEE REPORTS:
Jeff Upton (Vice President): Nothing to report
Victor Wearden (Past President): Nothing to report
Jackie Preece (Treasurer):
· Balances as of August 31, 2010 were given. She still has registration fees to deposit.
Colleen Chorzempa (Secretary): Nothing to report
Devin Scherger (Coaches Coordinator): Not present
Trish Rizko (Registrar / Midget Coordinator):
· IP 43
· Novice 37 two teams of 12, one of 13
· Atom 40 MOTION by Victor Wearden that DMHA make 3 Atom teams if allowed by the 16/60 League. Second by Doug Cox. All in favour.
MOTION by Pat Beaulieu that if 16/60 does not allow DMHA to have 3
Atom teams that we ask 2 to 4 Atom players to volunteer to move up to play PeeWee House. Second by Doug Cox. All in favour. In this
case Atom players who tried out for PeeWee rep would be given the
option of playing on the PeeWee “B” team.
· PeeWee 38/39 three teams of 13
· Bantam 34 **includes 5 goalies
· Midget 23/24 the Midget parents will hold a meeting on Sunday to decide if they
Prefer to have 1 or 2 teams. Doug Cox and Trish Rizko will attend
this meeting as well.
MOTION by Pat Beaulieu that if the Midget parents cannot agree
on the number of midget teams to have the DMHA executive will make
the decision to either have 1 Midget team with a second “phantom
team” allowing all midget players to remain in Devon or to allow up to
3 players to be released. Second by Jeff Upton. All in favour.
MOTION by Victor Wearden that if it is decided to have 2 Midget teams
that Bantam-age goalie Ty Thomsen be giving the option of playing at
the Midget level at either rep or house as decided by the Midget rep
coach. Second by Jeff Upton. All in favour.
MOTION by Victor Wearden that if it is decided to have 1 Midget team,
leaving 5 goalies at the Bantam level, the Bantam Rep coach will
choose the 2 goalies to play on the rep team, then the Bantam House
coach will choose his 2 goalies from the remaining 3. The fifth goalie
will be given the option to play as a skater or to be released. Second
by Jeff Upton. All in favour.
· Trish needs to set the rep team line up by Friday. She also needs the names of the coaches who will be on the bench (max of 6 in total).
Lisa Berthiaume (Co-Registrar): Not present
Lori Uhryn (Referee-in-Chief): Not present
Doug Cox (Level Director): Nothing to report
Vicci Letourneau (IP Coordinator): Not present
Tammy Huber (Novice Coordinator): Nothing to report
Linda Herczeg (Atom Coordinator / Ice Coordinator):
· Linda has submitted our ice schedule to 16/60
· 16/60 has their ice schedule out on their web-site
· The rep teams each have 3 tiering games to complete before October 17.
· When going on the DMHA web-site through Internet Explorer part of the ice schedule gets cut off. It is better to use either Google Chrome or Firefox.
Tyson Foerster (PeeWee Coordinator): Nothing to report
Gail Cunningham (Bantam Coordinator): Nothing to report
Vicky Sue Baron (Referee Assignor):
· Referee clinic is October 16 & 17. Referees now have to go online to register and as a result only 9 Devon referees were able to get into our clinic. Vicky will also need pucks for the clinic.
· MOTION by Vicky Sue Baron to raise the fees for the referee clinic from $45 to $60 as most referees attending are from out of town. Second by Jackie. All in favour.
· Vicky would like to give the Devon referees attending the clinic a gift certificate to help cover the cost of lunch. It was suggested to check with Tim Hortons or Subway to see if they may be willing to donate something.
· Vicky needs a television or something similar to play training DVD’s during the clinic. MOTION by Pat Beaulieu that DMHA use 50/50 money to purchase a projector that can be hooked up to a laptop. Second by Doug Cox. All in favour.
· We have 17 referees returning this year, but no new referees.
· MOTION by Linda Herczeg to give Vicky Sue Baron $1000.00 to be used to cover referee expenses. Second by Jackie. All in favour.
Sandra Pelkey (Fundraising): Not present
Garry LaBine (16-60 Rep): Not present
Sherri Heigh (Kitchen Coordinator): Nothing to report
Scott White (Equipment Manager):
· Rep coaches need to check with their players to see who bought their jerseys last year and can still wear them until the new jerseys arrive.
· Scott needs to know which coaches didn’t return their puck bags last year.
· Can Scott donate the old jerseys if he finds a place willing to take them? Yes.
MEETING ADJOURNED AT 9:22 PM
· MOTION by Vicky Sue Baron
· Second by Doug Cox
· All in favour.
NEXT MEETING TUESDAY, OCTOBER 12, 2010 @ 6:00 PM AT THE DALE FISHER ARENA
IF THE ARENA IS NOT OPEN WE WILL MEET AT 7:00 IN THE MEETING ROOM.