8300 Greensboro Drive
Suite 900
McLean, VA 22102
Phone: (703) 821-0030
Fax: (703) 821-2230
Detailed Instructions on Completing a Background Investigation Package
For your work on the Customs and Border Protection (CBP) contract, a Background Investigation (BI) will need to be conducted. The following instructions are provided to assist you in completing the BI package in a timely and accurate manner. Please ensure that you closely follow the provided instructions and triple check all documents before submitting your final BI package. Mistakes can greatly delay the BI process. Please be thorough.
NOTE: The BI process can take anywhere from thirty days to one year depending on the individual. You will be notified by Human Resources when your BI is complete.
What This Package Includes:
· Supplemental Questionnaire (SF85P-S) • DC Criminal History Request
· Declaration of Federal Employment • Three (3) FD-258 Fingerprint Cards
· Financial Disclosure Report (CBP Form 257) • Large Envelope
· Fair Credit Reporting Act
How to Complete the Package:
v Please fill out the following form and return to the B&A BI Point of Contact (POC),
Shalini Paul by (DATE) :
a.One copy of your resume
b.Declaration of Federal Employment (optional Form 306)-1 copy
NOTE: Please make a copy of the form before you fill it out in case you make a mistake. Once you have completed the Declaration of Federal Employment form please make two additional copies of the form. Sign the original document and return it to the B&A BI POC. The additional two copies will be submitted with the completed BI package.
v You will receive an email inviting* you to log into the OPM portal and complete the electronic eQIP forms on line. At the end of the session, you will be instructed to print out the following forms:
a. eQIP Certification
b. eQIP Authorization for Release of Information
c. eQIP Authorization for Release of Medical Information
*NOTE: You cannot access the eQIP system until you receive the email invitation and you must complete the process in the time allotted or you will be locked out of the portal.
What You Will Need to Submit:
· eQIP Certification- 2 copies with original signatures.
· eQIP Authorization for Release of Information- 2 copies with original signatures.
· eQIP Authorization for Release of Medical Information –2 copies with original signatures.
· SF85P-S Supplemental Form-1 original and 1 copy with original signatures.
· DC Criminal History Request- 1 original and 1 copy with original signatures.
· Declaration of Federal Employment-2 copies with original signatures
· Financial Disclosure Report (CBP 257)-1 original and 1 copy with original signatures.
Place both in a separate sealed envelope with your name and social security number on the outside. Include this sealed envelope in CBP BI package.
· Fair Credit Reporting Act-1 original with original signature.
· FD-258-Three (3) completed fingerprint cards with original signatures.
Place the above documents in the large unsealed envelope that has been provided.
Important Notes:
Ø Make extra copies of each form before you begin filling out the forms in case you make mistakes.
Ø All forms must be filled out with BLACK ink or typed.
Ø All copies must be legible.
Ø All signatures must be ORIGINAL.
Ø If you make a mistake such as signing a form before making a copy of it, cross out the mistake by putting a single line through it (i.e. mistake), initial the mistake, and fill in the correction in the same block. White out and corrective fluid is not allowed.
Ø Do not leave any spaces blank. Write “N/A” if the question does not apply to you.
Ø The background investigation goes back seven years and the entire period (employment, residence, etc.) must be accounted for.
Ø If you cannot recall certain information, provide as much information as you can remember and state on the form that you cannot recall, for example a particular date, address, or name.
Filling Out BI Package Forms:
v Fill in Identification Information (1 & 2) and Supplemental Questions (3, 4, & 5).
v Make one copy.
v Sign the original and copy in BLACK ink.
Fill in General Information (1, 2, 3, 4, 5, & 6), Selective Service Registration [If Applicable] (7a-7c & 8), Background Information (9, 10, 11, 12, & 13). Additional Questions (14 & 15), Continuation Space [If Needed] (16), and Certifications (17 & 17a).
Make two copies.
Sign the original in BLACK ink and submit to B&A POC by the above listed date.
Sign both copies in BLACK ink and submit with the completed BI package.
Place both documents in a sealed envelope with your name and social security number printed neatly on the outside.
Fill out the form according to the instructions provided on the cover page and ensure that values are provided where requested.
Remember to write “NO” or “NONE” if something is non-applicable.
If you need additional space, use a separate sheet of paper. Be sure to make a copy of the addendum so that it can be attached to both the original and the copy.
Sign both the original and copy in BLACK ink.
Print your name, sign, and date the first page of the form using BLACK ink.
Fill out the following sections ONLY: Request Record, Purpose of Request (Choose “Employment/Licensing”), Address, Sex, Race, Birth date, and Place of Birth.
Sign and date in BLACK ink where requested.
Obtain fingerprints at your local police department. You will need to complete all three (3) fingerprint cards in BLACK ink before you go to get fingerprinted.
Sign all three (3) cards under “Signature of Person Fingerprinted”
Under “Residence of Person Fingerprinted” write your home address.
Under “Employer and Address” write “Bart & Associates, Inc.” (even if you are sub-contractor).
The address is 8300 Greensboro Drive, Suite 900, McLean, VA 22102.
Under “Reason Fingerprinted” write “Background Investigation for Employment”.
Fill out Name (First, Middle, and Last), Aliases (if applicable), Date of Birth, Place of Birth (City and State), Citizenship, Sex (M or F), Race, Height (HGT), Eyes (Brown = BR, Black = BLK, and Blue= BL), Hair (Brown = BR, Black = BLK, and Blond= BLO), and Social Security Number.
Check List
Did You Remember to…
Submit one original Declaration of Federal Employment Form along with a copy of your resume?Complete the eQIP application within the allotted time (10 days)?
Fill out forms in BLACK ink?
Use only original signatures in BLACK ink?
Submit two (2) copies of the required eQIP documentation?
Submit one (1) original and one copy (1) of the SF85P-S form?
Submit two (2) copies of the Declaration of Federal Employment form?
Submit one (1) original and one (1) copy of the Financial Disclosure form in a sealed envelope with your name and social security number on the outside?
Submit the original Fair Credit Reporting Act form?
Submit three (3) completed fingerprint cards?
Schedule an appointment with Shalini if you have any questions?
Place all of the forms in the provided unsealed envelope?
Submit your BI package by mail using FedEx or US Post Office Express Mail or hand deliver to:
Shalini Paul
(703) 752-9750
8300 Greensboro Drive
Suite 900
McLean, VA 22102
*If you are unsure on how to fill out a particular question or part of any of the forms listed above it is best to leave it blank.*
If you have any questions please contact Shalini Paul at (703) 752-9750.
*You will be notified when status updates are received*