All publicity materials distributed by a program or department of Gadsden State Community College must have prior approval from the PR and Marketing Department. This includes, but is not limited to, flyers, signs, print ads, new logos, radio ads, commercials/videos, billboards and posters. This form must be completed when requesting PR & Marketing Services. Any costs incurred from outside vendors as a result of services rendered are the responsibility of the department requesting the services. Please send the completed form to . The requestor will receive a notice of receipt and a plan for fulfilling your request within three business days of the request being submitted.
Form submitted by: Click here to enter text.Date submitted: Click here to enter text.
Department(s): Click here to enter text.Contact Phone #: Click here to enter text.
Please click on the services you would like to request and complete the required form:
News Release/Education Brief / Radio AdvertisementFlyer/Poster/Brochure / Email Marketing/Blackboard
Information Card / Powerpoint Template
Photography / Social Media Campaign
Videography / Event Publicity
Invitations / Certificates
Print Advertisement / Promotional Items
SERVICES REQUESTED
NEWS RELEASE/EDUCATION BRIEF REQUEST
News releases can be written about events, awards/scholarships, programs, trends, faculty promotions/recognition, etc. The PR & Marketing staff will determine whether the subject requires a release or brief. News releases will be sent to a standard list of print and broadcast media within the college’s service area unless otherwise specified.
Title of News Release: Click here to enter text.
Date for Release: Click here to enter text.
Pertinent Information – Please list all information needed to write the news release, including the contact person’s name, phone number and email: Click here to enter text.
FLYER /POSTER/BROCHURE REQUEST
8.5x11 ready-to-print flyers, 11x17 posters or one-page brochures will be sent to the requestor as a pdf for printing and a jpeg for sharing on social media sites and via email.
Flyer, poster or brochure? Click here to enter text.
Title of Flyer/Poster: Click here to enter text.
Deadline Date: Click here to enter text.
Will your flyer/poster/brochure be printed in-house or sent to a printing vendor? Click here to enter text.
If the flyer will be printed professionally, please provide contact information so we can submit the flyer/poster to them: Click here to enter text. NOTE: Your department will be responsible for printing costs.
Would you like for a logo to be designed for this event? Click here to enter text. NOTE: If you already have a logo, please provide it as a jpeg or png (transparent background) file.
Would you like for photos to be included on the flyer/poster? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
Pertinent Information – Please list all information that should be included on the flyer/poster, including the date, time and location as well as the contact person’s name, phone number and email address: Click here to enter text.
INFORMATION CARD /POSTCARD REQUEST
Information cards are professionally printed on glossy or matte cardstock. The cost will be based on item quantity, size and any additional specifications that you request.Staples and Venture Marketing will serve as the vendors. The PR & Marketing Department will be responsible for obtaining a quote from Staples or Venture, providing files to the vendor, providing electronic proofs and delivery of the item ordered. Your department is responsible for providing the PO to Staples or Venture and paying for any printing/service fees. Information for entering the requisition will be provided to you by the PR & Marketing Department.
Title of Information Card: Click here to enter text.
Deadline Date: Click here to enter text.
Would you like for a logo to be designed for this event/program? Click here to enter text. NOTE: If you already have a logo, please provide it as a jpeg or png (transparent background) file.
Would you like for photos to be included on the information card? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
Pertinent Information – Please list all information needed to write the news release, including the contact person’s name, phone number and email if pertinent: Click here to enter text.
PHOTOGRAPHY
Edited photographs will be made available as jpegs via Office 360 One Drive. Photos will be ready within three business days of the event unless otherwise requested.
Event to be photographed: Click here to enter text.
Event Date: Click here to enter text.Event time: Click here to enter text.
Event location: Click here to enter text.
How will these photographs be used? Click here to enter text.
Do you have specific instructions for the photographs? Click here to enter text.
VIDEOGRAPHY REQUEST
Videos filmed by PR & Marketing staff members are free of charge. If professional videographers are required, the requesting department is responsible for submitting the PO and paying all costs incurred.
Title of your video: Click here to enter text.
Deadline Date: Click here to enter text.
Who is your audience? Click here to enter text.
Where will the video broadcast? Click here to enter text.
What is the tone of your video? Funny, sensitive, emotional, informative? Click here to enter text.
Will you provide the talent for your video? Click here to enter text.
Will you provide the script? Click here to enter text.
Please provide pertinent information so that a script can be written: Click here to enter text.
INVITATIONS
Invitationscan be designed by PR & Marketing staff members. A digital copy of the invitation will be sent to you for in-house printing or you can have it professionally printed at your department’s expense.
Will your invitation be printed in-house or sent to a printing vendor? Click here to enter text.
If the invitation will be printed professionally, please provide contact information so we can submit the invitation to them: Click here to enter text. NOTE: Your department will be responsible for printing costs.
Would you like for a logo to be designed for this event? Click here to enter text. NOTE: If you already have a logo, please provide it as a jpeg or png (transparent background) file.
Would you like for photos to be included on the invitation? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
Deadline date: Click here to enter text.
Pertinent Information – Please list all information that should be included on the invitation, including the date, time, location and RSVP number/email: Click here to enter text.
PRINT ADVERTISEMENT REQUEST
The PR & Marketing Department will design program-specific print advertisement upon request. The department will provide quotes for print advertisements in newspapers, magazines and other printed publications. Your department is required to submit the PO and pay any fees incurred from the advertisement.
Subject of the Print Advertisement: Click here to enter text.
Deadline Date: Click here to enter text.
Would you like your ad to be color or black & white? Click here to enter text.
What size ad are you considering? (Quotes can be sought in a variety of sizes if requested) Enter text.
Would you like for a logo to be designed for this event/program to be used in the ad? Click here to enter text. NOTEIf you already have a logo, please provide it as a jpeg or png (transparent background) file.
Would you like for photos to be included in the advertisement? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
Pertinent Information – Please list all information that needs to be included in the ad: Click here to enter text.
RADIO ADVERTISEMENT REQUEST
The PR & Marketing Department will write the script and produce radio commercials. The department will provide quotes for radio commercials for stations in Calhoun, Etowah and Cherokee counties. Requests for quotes from other stations as well as internet radio stations (Pandora, Spotify, etc). are accepted. Your department is required to submit the PO and pay any fees incurred from the advertisement.
Subject of the Radio Commercial: Click here to enter text.
Deadline Date: Click here to enter text.
Would you like a female or male to do the commercial voiceover?Click here to enter text.
What is the tone of your commercial? Funny, sensitive, strictly informative? Click here to enter text.
Pertinent Information – Please list all information that should be included in the commercial: Click here to enter text.
EMAIL MARKETING/BLACKBOARD REQUESTS
Title of your email/Blackboard post: Click here to enter text.
Date for distribution of email: Click here to enter text.
Do you want body copy only for your email or would you like design elements? Click here to enter text.
Will you send out your email or do you want PR & Marketing to distribute? Click here to enter text.
Who is your audience? Faculty/staff? Students? Alumni? Click here to enter text.
POWERPOINT TEMPLATE REQUEST
Unless otherwise specified, the templates will only include a title page, a supporting text page, a supporting graphic/photo page, a supporting chart page and a supporting bar graph page.
Title of your Powerpoint: Click here to enter text.
Deadline date: Click here to enter text.
Would you like your template to be color or black & white? Click here to enter text.
Widescreen or standard size? Click here to enter text.
Do you want text animation? Click here to enter text.
Would you like for specific photos to be included on your cover page or supporting photo page? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
SOCIAL MEDIA CAMPAIGN REQUEST
The PR & Marketing Department will post information to our social media sites upon request. Those requesting flyers/posters will automatically post to the social media sites. All others must complete the information below. Those wanting a paid digital campaign (pre-roll, digital impressions, etc.) will be responsible for the cost of the campaign, which begins at $1,000 and depends on the number of weeks and impressions you select.
Subject of the posts: Click here to enter text.
Deadline Date: Click here to enter text.
Would you like to include photos or clipart? Click here to enter text. NOTE: Please provide the photos as jpeg files when submitting the request form.
Would you like more information on a paid social media campaign?Enter text.
Pertinent Information – Please list all information needed for the social media post, including the contact person’s name, phone number and email: Click here to enter text.
EVENT PUBLICITY
Those wanting to publicize their event on College digital signs, the faculty/staff calendar, the website calendar or educational briefs sent to local newspapers, must complete the following information by the 15th of the month prior to the date of your event. TBA events will not be announced until all pertinent information is finalized.
Event name: Click here to enter text.
Date and time of event: Click here to enter text.
Location of Event: Click here to enter text.
Contact Person’s Name and Title: Click here to enter text.
Contact Person’s Phone Number: Click here to enter text.
Contact Person’s Email: Click here to enter text.
Other: Click here to enter text.
Please provide pertinent information so that a script can be written: Click here to enter text.
CERTIFICATES
The PR & Marketing Department now provides a standardized certificate, seal and jacket that should be utilized for awards. You must give the Department at up to 3 business days to complete 1 to 10 certificates; up to 5 business days to complete 11-30; and up to 10 business days for 31 and up. You may complete the information below or you can submit all of the information on a Word or Excel document. If you have questions, please contact Kathy Brown at 8223.
What title would you like to use on the certificate? Ex: Certificate of Achievement, Certificate of Recognition, Certificate of Appreciation etc. Click here to enter text.
Name of person being presented the award: Click here to enter text.
What is the reason for the award that should be listed on the certificate? Ex: Outstanding Achievement in Industrial Automation, Science Student of the Year, etc. Click here to enter text.
PROMOTIONAL ITEMS
Staples, the vendor for all Gadsden State promotional items, has asked that Gadsden State have one point of contact to place orders and correspond with the Staples representative. The Gadsden State contact is Kathy Brown at 8223. She must be contacted for further instruction on selecting and ordering promotional items.
If you would like to request PR & Marketing services that are not included in this document, please contact Jackie Brehm Edmondson, director, at 256-549-8224.