Department of Gynecology and Obstetrics

Department of Gynecology and Obstetrics

New Faculty Orientation

Key Contacts
Division Director / Administrative Assistant
-
- / TEC Clinic Manager / Coder / Grady Issues
FPM&RS – Dr. Northington / Daphne Blow / Louis Simmons/Chris Coppinger / Kelli Curry / Louis Simmons
FP – Dr. Cwiak / Loretha Anderson / Louis Simmons/Chris Coppinger / Becky Conley
MFM – Dr. Lindsay / Carole West / Georgia Brogdon/Chris Coppinger / Holly Clausen
General Ob/Gyn – Dr. Dolan, Dr. Horton / Khristi Jackson / Louis (Campus) Georgia (MOT)/Chris / Kasandra Smith
REI – Dr. Session / Donna Poythress / Jennifer Mercer/Chris / Robin Bridges
Gyn Onc – Dr. Gordon
Dr. Khanna (Fellowship Director) / Daphne Blow / Louis (Campus) Georgia (MOT)/Chris / Kelli Curry
·  Approves Time Off Requests
·  Determines Schedule / ·  Processes Time Off Requests
·  Coordinates Travel and Conference Plans
·  Processes Reimbursements / ·  Day-to-Day issues in clinic
·  Assigns support staff
·  Trouble shoot any problems / ·  Enters charges and processes all billing for clinic and hospital encounters
Department and Faculty Expectations
1.  Residency Programs Participation Expectations and Evaluations (New Innovations)
2.  Medical Student Clerkship Participation Expectations and Evaluations (ONE45)
3.  Curriculum Vitae
4.  Time Away From Work
5.  Travel Policy and Professional Development Funds
6.  Meeting attendance (all sent via electronic appointments)
a)  Faculty Meeting (Quarterly)
b)  Grand Rounds (Weekly-Wednesday 8am)
c)  Resident Interviews
d)  Division Meetings
e)  Standing Meetings – TEC Clinicians Meetings
f)  Resident & Fellow Research Day(s)
g)  Mandatory New Faculty Orientation by School of Medicine (SOM) in Fall
h)  Social Functions
a)  Holiday Party (January)
b)  Graduation and Awards Banquet (June)
c)  Welcome Party (August)
Financial Operations and Clinical Performance Expectations
Financial Operations and Performance Expectations
·  Clinical FTE Calculation and Salary Distribution
·  White Envelope – Monthly Data
·  Incentive Plan for The Emory Clinic
o  New Patient Visits
o  wRVU’s
o  Grand Rounds Attendance
o  Depart Visit Summary
o  Press Ganey Survey Question – “willingness to recommend care provider”
·  Clinical Records
o  Powerchart messages
o  Patient Portal
o  Televox
o  Correspondence Center
o  Power Notes vs Dictation – in office
o  Meaningful Use (Medication Reconciliation, Discharge Diagnosis, Patient Education, Visit Summary)
o  Hospital Medical Records
Administrative Operations
IT Systems
·  Department Web site – www.gynob.emory.edu
·  Virtual Desktop https://mydesktop.emory.org
o  Save all sensitive files here on H drive
o  Easiest way to access email
·  Conflict of Interest (COI) & Annual Certification https://www.ecoi.emory.edu/
·  Faculty Time Records (FTR) http://www.med.emory.edu/dbapps/index.cfm?app_name=ftr
Patient Scheduling
·  Your Schedule Template
o  240 minute sessions (except Wednesday mornings)
o  Slots switch to any type of patient 1 week out
·  Expectations for VIPs (Special Constituents), TECMD Internal Referrals and EVIP, PRA PRB
Coding and Billing
·  Update NPI # with specialty and new address
·  Update DEA# with new practice address if from out of state
·  Encounter Form and tips
·  ERX
·  Timely Documentation – Same Day
·  Timely Submission of Office Encounter Forms – Same Day
·  Email your coder for all inpatient or emergency room encounters (not surgeries)
Patient Care Issues
·  No Discounts
·  No Rearrangement of patients for provider convenience
·  Late Policy – be accommodating unless extreme situation
·  No drug samples or reps in office unless for a new procedure or equipment
Questions and Answers