DENNIS-YARMOUTH YOUTH BASEBALL
BYLAWS
ARTICLE I
NAME AND OBJECT:
The Name of the Corporation is: DENNIS-YARMOUTH YOUTH BASEBALL. The Association is organized exclusively for charitable purposes, including for such purposes, the promotion, the establishment and support of activities and facilities for the benefit and advancement of the general welfare and quality of life of the youth of Dennis and Yarmouth between the ages of five through twelve who have an expressed interest in organized baseball activities under section 501 (c) 3 of the Internal Revenue Code or corresponding section of any future federal tax code. No youth, who is a resident of Dennis or Yarmouth, shall be prohibited from participating in the programs of Dennis-YarmouthYouth Baseball, except for express reasons of misconduct.
No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth.
Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from the federal income tax under section 501 (c) 3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
ARTICLE II
ELIGIBILITY AND MEMBERSHIP:
Any boy or girl meeting the requirements as to age and residency in the towns of Dennis and Yarmouth, as well as any boy or girl who attends Dennis-Yarmouth Regional School District shall be eligible to tryout for DYYB when s/he shall have completed the necessary registration forms and subject to the terms and conditions set forth in said forms. Any boy or girl who lives in another town that does not provide youth baseball may register if they meet the age requirements.
The parent(s) or guardian(s) of any boy or girl having completed any of the necessary registration form(s) shall be admitted to membership in the association, which membership shall continue in force until the registration period in the successive year.
Anyone admitted into the membership of the association shall enjoy all the rights, privileges, duties and responsibilities of such membership.
Any boy or girl, meeting the requirements as to age may, if they so desire, continue to play in DYYB even if they have moved out of town.
ARTICLE III
BOARD OF DIRECTORS AND OFFICERS:
Section 1. General Powers. The affairs of the Association shall be managed by its Board of Directors. (Board of Directors make policy for the league through bylaws, rules and any other vehicle they deem appropriate) Any member in good standing shall be considered for a position on the Board of Directors.
Section 2. Number, Tenure, Qualifications:
The number of members on the Board of Directors shall not exceed thirty-nine and shall be comprised of: Individuals who have been duly elected to hold the offices of President, (2) Vice Presidents, Secretary and Treasurer; the Head Coaches of the Major and Minor Divisions; one Farm League Division Representative and one T-Ball Division Representative; and five At-Large Members. At-Large Members will have their role defined by the President each year depending upon the needs of the League. Tenure of all members of the Board of Directors is one year. The Board of Directors may elect or appoint such other non-voting positions, including one or more assistant clerks and one or more assistant treasurers, as it deems desirable with such members having the authority to perform duties as prescribed from time to time by the Board of Directors.
Section 3. Nominations:
Nominations of candidates for election to the Board of Directors and Officers shall be made by any of the Officers of DYYB or by the Coach of any Major or Minor team or Division Representative or any member in good standing. Said nominations shall be made at the last regular meeting prior to the end of the baseball season and the Secretary shall prepare a slate of candidates. Any member in good standing is eligible for any position.
Section 4. Voting:
Members of the Board of Directors shall be elected by written ballot and a majority of ballots cast is required for election. Serving members of the board may, if nominated be re-elected. Elections for membership on the Board of Directors and each such person shall have one vote. Officers shall be elected by the current Board of Directors.
Section 5. Term:
Each member of the Board of Directors shall serve a one year term. The Executive Board shall be empowered to schedule elections for the members of the Board of Directors.
Section 6. Quorum:
A majority of two-thirds (2/3) of the voting Board of Directors shall constitute a quorum for the transaction of any business of any meeting of the Board.
Section 7. Board Decisions:
The act of a majority of the Directors present at a meeting of which a quorum exists shall be the act of the Board of Directors.
Section 8. Vacancies:
Vacancy of (Any)position, then the President appoint a member in good standing temporarily to the office. That appointment is good until the next scheduled election.
Section 9. Complaints:
Complaints from any member in good standing regarding improper conduct of any officer, coach, assistant coach or Board member may be directed to the Board of Directors, which shall take such actions as necessary to safeguard the interests of DYYB, the children it serves, in conformance with the By-laws and or Rules
Section 10. Removal:
Any officer or member of the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interests of the Association would be served thereby. Any Officer or Director who should absent himself/herself from three (3) regularly scheduled meetings during the course of the twelve-month tenure without good cause and without prior notice to the President shall be deemed to have resigned. Any Officer or Director who misses two meetings, games or activities in a row without representation may be asked to leave (after a vote is taken) in accordance with the procedures set forth in these bylaws.
Section 11. Powers and Duties:
The general officers shall have such power and shall perform such duties as from time to time be specified in resolution or other directives of the Board of Directors.
Section 12. CORI Approval Committee:
- To further the intent of the Association, there shall be a three (3) person (“CORI Committee”) voted on whoshall be responsible for submitting a criminal background checks (i.e., Criminal Offender Record Information and Sex OffenderRegistry Information) for all Members of the Association, all adult Umpires and any other such person deemed in direct contact with any child participating in the Association. The CORI Representative’s sole duty shall be to further the intent of Article I and the Association andhe or she shall use his or her best judgment in carrying out said duty.
- Any and all individuals, whether as a Member or otherwise, agree toprovide the CORI Representative with a signed authorization permittinghim or her to receive a copy of that individual’s criminal history fromappropriate State and/or Federal agencies.
- If any individual described above fails to provide authorizationupon demand, the CORI Committee Representative shall be authorized on behalfof the Association, and without further notice, to forthwith expel thesaid individual from any and all participation with the Associationand take any other action reasonably necessary (i.e., notify local lawenforcement.)
- It shall be the responsibility of each Head Coach to deliver to theCORI Committee Representative authorizations for each Assistant Coach of his orher team at least seven (7) days prior to Opening Day. Failure to doso will result in that team’s omission from the Yearbook entirely. TheCORI Committee Representative shall be authorized to extend the submission date,in his or her sole discretion, for good cause shown.
- If the CORI Committee Representative receives a response from any law enforcementagency indicating the existence of a criminal background,he or she shall make reasonable attempts to independently ascertainthe facts surrounding the event and shall privately discuss the matterwith the concerned individual.
- If, in the sole judgment of the CORI Committee Representative, the individualrepresents a risk to the children of Dennis and Yarmouth and/or the intent of ArticleI, the individual shall be asked to withdraw any and all affiliation withthe Association. If the said person refuses to so withdraw, the CORICommittee Representative shall forthwith convene a meeting of the President, VicePresidents, Secretary and Treasurer of the Association, at which meetingat least three (3) of the aforesaid shall be present. At the said meeting,the CORI Committee Representative shall state only that in the CORI Committee Representative’sopinion, the individual in question is not suitable for membershipin the Association.
- Immediately thereafter, and with no further information before it,a vote (in which the CORI Committee Representative shall not participate) shall betaken as to whether the individual in question will be expelled from theAssociation. A majority vote shall obligate the CORICommittee Representativeto then notify the individual that he or she has been expelled from theAssociation. If the vote is not a majority, no further action is to be taken.
- If the said vote favors expulsion, and the individual wishes to beheard, he or she may request a hearing before the voting membersand the CORI Committee Representative, recognizing that he or she has a rightto protect his or her criminal history. At this hearing, it shall be theindividual’s burden to establish that his or her criminal history doesnot adversely affect the purpose and intent of Article I. If, however,the CORI Committee Representative is in possession of information which was notrevealed by the individual at the said hearing, the CORI Committee Representativeshall so state, but only so state. The decision of the voting membersshall be final and binding upon all parties.
- In no event will the Association permit any individual who has beenconvicted of any crime of a sexual nature, irrespective of the age of thecrime or the relationship with the alleged victim, to be affiliated withit in any way.
Section 13. Executive Board:
Executive Board shall be made up of the officers of DYYB, President, (2) Vice Presidents, Treasurer and Secretary. Executive Board is responsible for the day to day operation of the league. They are to meet monthly during the year. They shall report to the Board of Directors as to the progress of the league on a regular basis.
ARTICLE IV
OFFICERS DUTIES
Section 1. President:
The President shall preside over all the meetings of the DYYB and conduct the same in a professional and businesslike manner. They shall keep all meetings under control, insuring that the business at hand is properly considered. They shall insure that differing points of view receive fair hearing. They shall be knowledgeable of, and responsible for and well informed about all the organization’s activities, problem and needs. They shall have the authority to make emergency appointments, to call special meetings and organize committees and individual positions, when necessary, using all the talented resources at their disposal to further the interests of DYYB.
Section 2. Vice President:
The Vice Presidents will assist the President in their duties. Upon death, removal, absence, resignation or inability of the President to perform their duties a Vice President will assume the duties of President for all purposes.
Section 3. Secretary:
The Secretary shall prepare and maintain a true and accurate record of all the meetings and other matters before DYYB. They shall also issue all notices to voting membership and general membership as required.
Section 4. Treasurer:
The Treasurer shall be responsible for and take charge of all funds and securities of DYYB and deposit the same in the name of DYYB in a depository approved by the Executive Board. The Treasurer shall keep the books and financial records of the DYYB in a businesslike manner. The Treasurer shall pay all reasonable and necessary bills of the DYYB, while conforming to the By-laws. The Treasurer shall give a report at each meeting of DYYB and shall prepare a report and provide a true statement, at the time, on the financial status of DYYB. The treasurer shall maintain the books and records in such order as will facilitate their speedy review by a certified public accountant.
ARTICLE V
MEETINGS
Section 1. Number of Meetings:
Meetings of DYYB shall be held four times per year, January, April, July and November unless otherwise agreed upon by the membership.Executive Board will meet monthly.
Section 2. Rules:
All DYYB meetings shall be governed by “Roberts Rules of Order”.
Section 3. Special Meetings:
The President can call a special meeting at any time or upon the request of four voting members. Such requests must be made in writing to the Secretary, at least 7 days prior to the date of the meeting requested.
ARTICLE VI
COMMITTEES AND PROJECT LEADERS
Section 1. The Board of Directors may designate one or more committees and project leaders which to the extent provided by vote of the Board, shall have and exercise the authority of the Board of Directors in the management of the Association. But, such designation of such committees or project leaders shall not serve to relieve the Board of Directors or any individual Director, of any responsibility imposed on it or him by law.
Section 2. Fund-Raising. All fund-raisers must be approved by the Board of Directors. No one shall do fund-raising without that approval.
ARTICLEVII
CONTRACTS, PURCHASES, CHECK, DEPOSIT, FUNDS
Section 1. Contracts. The Executive Board may authorize any officer, committee or project leader or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation and such authority may be general or confined to specific instances.
Section 2. Checks, Drafts or Orders. All checks, drafts or orders of payment of money, notes or other evidence of indebtedness issued in the name of the Association shall be signed by such officer, project leader or agent of the Association as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer or an Assistant Treasurer. This procedure shall include any cash payments made from time to time from any existing or future petty cash of the Association.
Section 3. Deposits. All funds, except those specifically designated as petty cash, shall be deposited from time to time to the credit of the Association in such banks, trust companies or other depositories as the Board of Directors may select.
Section 4. Gifts. The Board of Directors may accept on behalf of the Association
any contribution, gift, bequest or devise for any purpose of the Association.
Anyone accepting said gift/donation must notify the Board for
approval or non-approval of acceptance. If accepted, proper recognition
must be made.
Section 5. Purchases. Any purchases of material, uniforms and equipment, with a value up to $2,500.00must be authorized by a majority of the fiveexecutive officers. Any purchase which exceeds $2,500.00 must be authorized by the Board of Directors. Purchases will be reviewed monthly for appropriateness.
ARTICLE VIII
BOOKS AND RECORDS
The Association shall keep correct and complete books and records of accounts
and shall also keep minutes of the proceedings of its members, Board of Directors
and committees having and exercising any authority of the Board of Directors. All
books and records may be inspected by any member of the Board of Directors for
any proper purpose at any time. The fiscal year of the Association shall begin January1st of each year and end on the last day of December of the same year. (January 1st –December 31st)
ARTICLE IX
BUDGETS AND REPORTS
Section 1. The President and Treasurer, with the assistance of any other member of the Board of Directors shall present an operating budget for each upcoming fiscal year for the consideration of the Board of Directors. After due consideration, the Board shall adopt an operating budget for the purpose of authorizing the Treasurer or Assistant Treasurer to make proper payments for indebtedness of the Association.
Section 2. The Treasurer or Assistant Treasurer shall report on the financial condition of the Association at the close of each fiscal year and shall also report the cash balance on hand at each regular or special Board of Directors meeting.
ARTICLE X
AMENDMENTS OF BY-LAWS
Section 1. These bylaws may be amended or appealed, in whole or in part, by a majority of the Directors present at any regular or special meeting.