JOB DESCRIPTION

Job Title / Reprographics Assistant
Line Manager / Teaching School Officer
Working Week / 32.5 hours per week (Mon to Fri, 8am to 3pm)
Weeks Worked / Term time only plus INSET Days
Holiday Working / 2 weeks
Pay Range / H3 Point 14: £16,646 + £841 fringe allowance FTE(Pro rata)
Actual Salary including fringe allowance: £13,758 per annum

Core Purpose

Delivering a reliable and efficient printing service for the whole school

Main Duties and Responsibilities

  1. General photocopying for the whole school
  2. Reporting any machine faults and arranging technicians to fix any faults on the11 photocopiers around the school
  3. Ordering parts and toners for the copiers
  4. Ordering all paper and supplies to keep the schools printing running to maximum efficiency
  5. Providing monthly accounts to the Finance Manager of photocopier usage for each individual/department to include photocopying on the 11 photocopiers around the school and paper allocation throughout the school
  6. Taking monthly readings and emailing the photocopier supplier
  7. Supplying all departments with individual photocopy PIN numbers with different maximum limits and updating these on the machines to ensure that the exact number of copies used for each individual and department recorded
  8. Negotiating the best printing costs for paper and materials for the school
  9. Offering alternative services e.g. laminating and ring binding
  10. Occasionally assist all departments with designing posters and signage throughout the school.
  11. Laying out and producing all brochures for events that happen throughout the year including:

Sixth Form Options Brochure

Year 9 Option Brochure

Staff Handbook

Field Trips

Speech Day

Concerts and Plays

Mock exam papers

New Year 7 Packs

Additional Responsibilities

  1. Occasional help with invigilating and setting up/starting of exams, especially in the Summer Term

Equalities

The post holder is required to be aware of and support difference and ensure that the school’s equalities and diversity polices are followed.

Health & Safety

The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.

Criminal Records Check – Disclosure & Barring Service (DBS)

All posts in schools are exempt from the Rehabilitation of Offenders Act 1974; this means that all convictions must be declared, including those that would generally be regarded as ‘spent’. A disclosure from the Disclosure & Barring Service (DBS) will be sought as part of the school’s pre-employment checks. The DBS will provide a report to you and the Local Authority on whether you have any criminal convictions, including cautions and bind-overs.

Additional Information

The post holder is required to contribute to and support the overall aims and ethos of the school. All staff are required to participate in training and other learning activities and in performance management and development as required by the school’s policies and practices.

The duties and responsibilities listed above describe the post as it is at present. The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities may vary from time to time without changing the general character of the duties or responsibilities entailed. Such variations are a common occurrence and would not justify a re-evaluation of the post. However, in cases where a permanent and substantial change in the duties and responsibilities of the post occurs, consistent with a higher level of responsibility, then the post would be eligible for re-evaluation.

Supervision/Job Context

The post holder is managed by the Teaching School Officer

Contacts

The post holder will work with internal and external stakeholders such as Senior Leadership Team; Teaching Staff; Support Staff; Suppliers

Knowledge, Experience and Training

Essential:

Experience of ICT(Excel, Word and Adobe Acrobat)

A methodical and well organised approach to work with good communication skills

Ability to follow job instructions with good attention to detail

Ability to multi-task and work under pressure to meet deadlines
Ability and self-motivation to work independently

Ability to work in a team and be part of the wider life and ethos of the school

Preferable:

Knowledge of Adobe InDesign

Previous experience of working in reprographics

Previous experience of working in a school environment

Name / Signature / Date
Post Holder
Line Manager
SLT

NBSigned copy to be returned to Human Resources Administrator for Personnel Records