DELHI DEVELOPMENT AUTHORITY
DWARKA SPORTS COMPLEX
Sector-11, Dwarka, New Delhi-75
NOTICE INVITING TENDER NO. 2/ 2007-08
Sealed tenders are invited by the Delhi Development Authority (Sports Wing) for running Gymnasium / Fitness Centre of Musical Fountain Park at C – 2B, Janakpuri on Monthly Licence Fee basis for a period of one year. The tender shall be in two parts, namely, ‘Part-I’ containing Technical Bid and ‘Part-II’ comprising Financial Bid. The two Bids shall be submitted in two separate envelopes clearly subscribing thereon “Part-I - Technical Bid” and “Part-II - Financial Bid”. Only agencies having a minimum of two year’s experience in the Field of running a Gymnasium / Fitness Centre are entitled to submit the tenders. The Gymnasium / Fitness Centre shall be located Musical Fountain Park at C – 2B, Janakpuri, New Delhi.
The tendered documents containing the detailed terms & conditions can be obtained on payment of cost of the tender documents in the sum of Rs. 500/- (non-refundable) in cash along with earnest money of Rs. 10,000/- (Rupees Ten thousand only) by Demand Draft / Pay Order of any schedule Bank approved by R. B. I. in favour of Dwarka Sports Complex, DDA. On production of authentic proof of the authorized representative of the firm / Agency from the cashier of Dwarka Sports Complex upto 3.00 P.M. 14-9-2007 on any working day between 11.00 A.M. to 3.00 P.M. The tender shall be received at the Siri Fort Sports Complex, August Kranti Marg, New Delhi upto 3.00 P.M. on 17/9/2007 which shall be opened on 3.30 P.M. on the same day.
The Technical Bid should be accompanied by attested copies of documents in support of experience, financial standing etc. The part-I tender containing the Technical Bid shall be opened on the same day at 3.30 P.M. in the presence of those tenderors or their representatives, who may wish to be present at that time. The financial bid of only those tenderors, who are found to be technically qualified shall be opened on a subsequent date to be notified and intimated to the qualifying tenderer by Post / through Courier, as well as Telephonically. The tenders shall be submitted in person only and any tenders received by post / through courier etc. shall not be entertained, and shall stand rejected even without scrutiny of the same.
Debarred agency / or individual shall not be permitted to participate in the tendering process.
Any individual who has been debarred is not permitted to take part in any negotiations or represent an agency even if he holds a power of attorney on the agencies behalf. Any agency engaging debarred persons is also liable to debarring.
The experience of agencies should be taken into account rather than individuals incorporated with the agencies which does not include proprietorship.
Any person, entitled to legally enter into the Contract may quote and submit his tender for grant of License.
The Tenderor, before submitting the tender may inspect the site and satisfy himself about its location and business potential and the tenderor shall not, at any time after acceptance of the tender, be entitled, or be heard to make any claim against the Delhi Development Authority because of any deficiencies or inadequacies etc.
The premises to be licensed out shall include a covered Gym. /fitness centre fully equipped with exercising equipment as per list enclosed as annexure ‘I’ to the terms & condition of the license.
It is made specifically clear that the Delhi Development Authority may in its discretion reject any all quotations/tenders without assigning any reason and the decision of the Delhi Development Authority in this respect shall be final and shall not be subject to any security of any type whatsoever before any forum.
The tender will remain valid, for a period of 90 days from the date of opening. If any tenderer withdraws his offer before the said period or serve any modifications in the terms & conditions of the tender which are not acceptable to Delhi Development Authority, his entire earnest money will be forfeited. The decision of the Director, (Sports) in this regard shall be final and binding and shall not be questioned before any court or other forum.
Terms & conditions of the licensed document shall form part of this Notice Inviting Tender and the tenderor shall not be heard at any time whatsoever against any of the terms & conditions laid down.
DIRECTOR (SPORTS)
DELHI DEVELOPMENT AUTHORITY
No.F10(64)/DSC/DDA/2003/Pt./6095 Dt.31/8/2007
Copy to :-
- Director (Sports)/DDA.
- Director (System)/DDA through E.Mail.
- Sr. A. O. (Sports), DDA.
- All Secretaries of the DDA Sports Complexes i/c Secretary (Coordn.).
- The Secretary, DDA Contractor’s Welfare Association, Vikas Kutir, New Delhi.
- The Secretary, DDA Contractor’s Welfare Association, F-18, Vikas Kutir, New Delhi.
- AAO / DSC / DDA.
- Manager / DSC / DDA.
- Notice Board.
Secretary
Dwarka Sports Complex, DDA
DELHI DEVELOPMENT AUTHORITY
DWARKA SPORTS COMPLEX
- Cost of Tender : Rs. 500/-
- Name of Tenderer : ______
- Address of Tenderer : ______
- Phone No. : (O) ______(R) ______
- Date of Receipt of Application : ______
- Date of Issue of Tender : ______
- Date, Time & Venue of opening of : ______
Tender 3.30 P.M. at Siri Fort Sports Complex,
August Kranti Marg, New Delhi.
Certified THAT this tender documents contains ……………pages i.e. from ………to………
Asstt. Cashier/DSC/DDA A.A.O./DSC/DDA Director (Sports)/DDA
DELHI DEVELOPMENT AUTHORITY
DWARKA SPORTS COMPLEX
TENDER APPLICATION FORM FOR GRANT OF LICENCE TO A FIRM / AGENCY FOR RUNNING A GYM / FITNESS CENTER OF MUSICAL FOUNTAIN PARK AT C – 2B, JANAKPURI, NEW DELHI.
A. PARTICULARS OF THE TENDERER / APPLICANT
1. Name of Firm / Agency / Applicant : ______
2. Name of Father / Husband : ______
(Auth. Signatory in case of firm / Agency)
3. Date of Birth : ______
4. Address with Telephone No. : ______
______
5. Particulars of similar two works / job undertaken during the last 2 years (proof must also be enclosed)
6. Each paper of the tender should be signed by the tenderer with seal of the Agency / Firm.
7. No blank should be left and the number rate and amount should be written in such a way THAT interpolation is not possible.
B. PARTICULARS OF THE GYM / FITNESS CENTER…….………………..
1. Locality : ______
2. Area in Sq. Metre : ______
3. Amount offered on account of Licence fee for one month Rs. ______Rupees ______(Schedule of quantity is Annexed).
4. Amount deposited on A/c. of Earnest Money of Rs. ______(As per rate prescribed) Draft / CDR No. ______dated ______, Bank ______(Draft should be in favour of “DWARKA SPORTS COMPLEX” payable on any Nationalised Bank at Delhi.
C. CERTIFICATE
I/We the above named person (s) / firm apply on my behalf / on behalf of the intending Licensee above named to the Delhi Development Authority, Delhi for running a Gym / Fitness Center of Musical Fountain Park at C – 2B, Janakpuri, described above for a period of 12 months under the terms & conditions of the contract. I have read and understood the conditions of the contract and hereby accept the same on behalf of the intending Agency. I/We intending tenderer will pay the charges and complete the agreement in the form prescribed in accordance with the said conditions when called upon to do so. If I/We fail to deposit the amount on account of security or to fulfill any of my /our obligations made in the terms and conditions of the contract, the amount deposited by me/us as earnest money shall be stand forfeited to DDA.
The Delhi Development Authority may at its discretion accept the offer made by me/us above or reject the same without assigning any reason.
Dated : Signature of the Applicant on / or his /
her behalf of above named Intending
Place : Licensee.
Note : Before giving the Tender, the tenderer may inspect the site & satisfy himself about its location, area & assess the business prospects.
DELHI DEVELOPMENT AUTHORITY
DWARKA SPORTS COMPLEX
GENERAL TERMS & CONDITIONS FOR GRANT OF LICENCE FOR RUNNING A GYM / FITNESS CENTER OF MUSICAL FOUNTAIN PARK AT C – 2B, JANAKPURI. NEW DELHI.
1 I Any person, except a minor may quote for grant of the licence for running a Gym / Fitness Center at Delhi Development Authority, Musical Fountain Park, C – 2B, Janakpuri, New Delhi.
II. Change in the constitution / share holding of the licensees will not be allowed under any circumstances.
III. DDA, may in its discretion, accept any quotation/tenders or reject any or all the quotations/tenders, without assigning any reason.
IV. The premises to be licensed out will include a covered Gym / Fitness Center fully equipped with exercising equipments as per list enclosed as Annexure – _____.
V. Before giving the tender, the tenderer may inspect the site and satisfy himself about its location, area and asses business prospects.
VI. The Tender shall be submitted only in the form purchased from the Accounts section of ______on payment of Rs. 500/- and the said tender form is not transferable.
2. THAT the licensee shall pay to the Licensor the licence fee fixed hereinafter by the 10th of every month, in advance.
3. The overall control and supervision of the said Gym / Fitness Center shall remain vested in the licensor whose officials shall at reasonable hours be entitled to inspect the said Gym / Fitness Center.
a) THAT the licencee shall not use Gym / Fitness Center for any purpose other than for which it has been licensed without the written permission of the licensor.
b) The licencee shall not be entitled to sublet the said Gym / Fitness Center or any part thereof. That the monthly licence fee shall be payable in advance on or before the 10th day each English Calender month. In the event of licence fee not being paid by the licensee in time the licensee shall be liable to pay interest @ 18% per annum on the amount remaining unpaid. The interest shall be computable on fortnightly basis and the default of a single day shall be treated as a half month. In addition the licence shall also be liable to be cancelled.
c) The licencee shall not cause or permit to be caused any damage to the said premises. Under no circumstances the licensee shall make any alteration to the said premises without previous written permission of the licensor.
d) THAT the licensee shall keep the premises neat and clean and shall abide by the timings set down by the Administration from time to time.
e) On the expiry of the period fixed on the licensee or the earlier revocation thereof under terms and conditions fixed in the license or under the rules prescribed thereof or on closure of the premises (expect an official closed day) even for single day or on breach of any of the terms and conditions set forth above the license is liable to the cancelled and the licensor will be entitled to enter into the said premises and deal with it in such manner as it may deem fit.
4. The earnest money of the successful tenderer will be forfeited if he does not fulfill any of the following conditions within 7 days of the issue of the award letter of license.
(i) Payment of licence fee for one month in advance.
(ii) Security deposit equivalent to three months licence fee in the form of Demand Draft/ call Deposit Receipt of any schedule bank of RBI in favour of “Dwarka Sports Complex, DDA”. The security so deposited shall be forfeited in the event of breach of any of the clauses as contained in the agreement. The same shall be refundable subject to fulfillment of the terms and conditions of the agreement to the complete satisfaction of DDA and payment of dues if any.
(iii) Execution of the agreement and completion of other formalities.
(iv) The successful tenderer shall submit an insurance policy at his cost in the sum of Rs. 3 Lacs for 10 mtr. Span m/gym and Rs. 5 lac for 12 mtr. Span m/gym, in favour of Director (Sports), DDA as to cover Multigym equipments, fitting and fixtures and electrical gadgets against any loss, theft, fire pilferage and damage during the contract period of 12 months or any authorized extension thereof.
5. The licensee has to deposit three months licence fee as security deposit in advance prior handing over of the possession of the Gym / Fitness Center to the licensee.
6. THAT the licensee shall not display or exhibit pictures, posters, statues or any other articles, which are repugnant to the morals or are of indecent, immoral or of other improper character. It is expressly agreed that the decision of the licensor in this regard shall be conclusive and binding on the licensee and shall not be subject matter of dispute.
7. THAT licensee shall not display or exhibit any advertisement in any part of the interior or exterior of the Gym / Fitness Center.
8. THAT the licencee shall have no right, title or interest in the premises licensed to him nor shall be deemed to have exclusive possession thereof, except the permission to use the said premises and he shall not be deemed to have any right, title or interest in the said Gym / Fitness Center.