DAVIESS COUNTY BOARD OF EDUCATION – SEPTEMBER 16, 2010 BOARD MEETING

BOARD MEETING MINUTES

DAVIESS COUNTY BOARD OF EDUCATION

RECORD OF BOARD PROCEEDINGS

(MINUTES)

The Daviess County Board of Education met pursuant to notice in Owensboro, KY on September 16, 2010 at 6:00 p. m. at the Daviess County Board of Education office in Owensboro, KY.

Daviess County Board of Education members are: Dr. John Ed Dunn, Chairperson, Frank G. Riney, III, Vice-Chairman, Merritt Bates-Thomas, Alben B. Shockley, M.D. and Dianne B. Mackey.

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CALL TO ORDER
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roll call / I.CALL TO ORDER
Dr. John Ed Dunn, Board Chair, called the meeting to order.
II. ROLL CALL
All Board members were present. Superintendent Tom Shelton, Board Attorney Bart Darrelland Recording Secretary Peggy Inklebarger were also present.
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Moment of silence / III. MOMENT OF SILENCE
The Board observed a moment of silence.
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communications / IV. COMMUNICATIONS
There were no communications.
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proposed amendments to the agenda / V. PROPOSED AMENDMENTS TO THE AGENDA
There were no proposed amendments to the agenda.
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superintendent’s report / VI. SUPERINTENDENT’S REPORT
VI-A. Superintendent’s Remarks
Superintendent Shelton updated the Board on current activities.
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public comment / VII. PUBLIC COMMENT
There was no public comment.
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treasurer's report / VIII. TREASURER’S REPORT
Matt Robbins, Director of Finance, presented the Treasurer's Report with a balance in cash and securities on August 31, 2010with a General Fund balance of $12,228,219.55. Mr. Matt Robbins recommended the Board accept the Treasurer's Report as presented.
Recommendation passed with a motion by ______and a second by______.
Voting yes: Dunn, Riney, Shockley, Bates-Thomas and Mackey
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approved consent agenda
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approved bills
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approved the 2010-11 final working budget
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APPROVED 2010-11 indirect cost rates
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APPROVED policy revisions
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approved the local planning committee members
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approved the
removal of art room door for new west elementary school
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DISCUSSION ITEMS
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INFORMATION
ITEMS
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CLOSED SESSION
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return to open
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adjourn / IX. CONSIDER APPROVAL OF THE CONSENT AGENDA
The consent agenda passed with a motion by Dr. Alben Shockleyand a second by Mrs. Merritt Bates-Thomas.
Voting yes: Dunn, Riney, Shockley, Bates-Thomas and Mackey
NOTE: All consent items are outlined below.
IX-A. Consider approval of new positions, reductions, open positions, or reclassifications
No new positions were presented.
IX-B. Consider approval of Leaves of Absence
Daviess County Board of Education policy requires employees who are requesting a leave of absence to make a written request.
Granted the following Leaves of Absence:
April Barker, Non-Qualified FMLA, Lunchroom Monitor, Daviess County Middle School, Effective Date: 08/24/10 – 10/04/10
Laurie Browning, FMLA, Instructional Assistant, Highland Elementary, Effective Date: 08/27/10 – 09/07/10
Barbara Durbin, FMLA, Bus Monitor, Transportation Department, Effective Date: 08/25/10 – 10/07/10
Rose Haas, FMLA, Speech Language Pathologist, Meadow Lands Elementary, Effective Date: 08/31/10 – 09/20/10
Megan Hardesty, FMLA, Elementary Instructor, Audubon Elementary, Effective Date: 08/27/10 – 10/19/10
Janet Haynes, FMLA, Lead Systems Analyst, Maintenance Department, Effective Date: 09/14/10 – 10/18/10
Patricia Hillard, FMLA, Custodian, Burns Elementary, Effective Date: 09/02/10 – 09/13/10
Tammie King, FMLA, Custodian, Apollo High, Effective Date: 07/29/10 – 08/24/10
Robin Knight, FMLA, Clerical Assistant, Daviess County High School, Effective Date: 08/23/10 – 09/07/10
Kristi Lanham, FMLA, FRYSC Coordinator, College View Middle, Effective Date: 12/02/10 – 01/10/11
Lee Etta McCorkle, FMLA, Health Services Assistant, Audubon Elementary, Effective Date: 08/24/10 – 09/13/10
Heather Nally, FMLA, Elementary Instructor, Audubon Elementary, Effective Date: 08/31/10 – 09/13/10
Amanda Owen, FMLA, Exceptional Child Instructor, Burns Middle, Effective Date: 08/23/10 – 10/18/10
Mary Rudd, FMLA, Food Service Assistant, College View Middle, Effective Date: 09/07/10 – 09/13/10
Melissa Sandusky, FMLA, Elementary Instructor, Sorgho Elementary, Effective Date: 05/28/10 - 09/27/10
Cynthia Settles, Non Qualified FMLA, Speech Therapist, Learning Center, Effective Date: 06/24/10 – 08/31/10
Pamela Simon, FMLA, Middle School Instructor, Burns Middle, Effective Date: 08/09/10 – 09/01/10
Rachel Wahler, FMLA, Elementary Instructor, Audubon Elementary, Effective Date: 08/20/10 – 08/30/10
Stacy Waltrip, FMLA, Exceptional Instructor, Highland Elementary, Effective Date: 08/16/10 – 09/02/10
Sans Washington, FMLA, Staff Developer, West Louisville Elementary, Effective Date: 08/16/10 – 08/24/10
Pamella McGuffin, Medical Leave, Instructional Leave, Meadow Lands Elementary, Effective Date: 08/17/10 – 06/30/11
IX-C. Consider Approval of Full-time Emergency Certificates and Emergency Certificates for Substitute Teachers
Regulations require local boards of education to approve applicants prior to seeking emergency certificates for them to serve as full-time teachers and substitute teachers.
Approved the following:
Full Time Emergency Certificate: Arlando Johnson
Emergency Substitute Teachers: Olivia Baker, Grant Haire, Jenna Meserve and Barry Stephens
IX-D. Consider approval of out-of-state, overnight trips
Approved the following trips.
1)DCHS – Czech Republic student/teacher host request permission to travel to New York, NY, October 4-8, 2010
2)Sorgho –5th grade students request to participate in a field study to Washington, DC, March 23-26, 2011
3)AHS – Baseball request permission to go to Cocoa Beach, FL, April 2-9, 2011
IX-E. Consider approval of School Fundraisers
Approved fundraisers from the following locations:
Audubon Elementary School
Country Heights Elementary School
Deer Park Elementary School
Meadow Lands Elementary School
Southern Oaks Elementary School
Whitesville Elementary School
Burns Middle School
College View Middle School
Daviess County Middle School
Apollo High School
Daviess County High School
IX-F. Consider approval of the august 19, 2010 board meeting minutes
Approved the minutes of the August 19, 2010 Board Meeting.
IX-G. CONSIDER APPROVAL OF the august 31, 2010 board meeting minutes
Approved minutes of the August 31, 2010 Board meeting.
IX-H. CONSIDER APPROVAL OF BOARD APPOINTED REPRESENTATIVE TO THE CERTIFIED EVALUATION COMMITTEE
In accordance with Board Policy 3.18, the Board must appoint a representative to the Certified Evaluation Appeals Panel. Approved Julie Clark to fill this position and approved Vicki Riley to serve as an alternate.
IX-I. CONSIDER APPROVAL OF THE DISCLOSURE OF FREE AND REDUCED PRICE INFORMATION AGREEMENT
Approved the Disclosure of Free and Reduced Price Information agreement.
IX-J. CONSIDER APPROVAL OF NON RESIDENT STUDENTS FOR 2010-11 SCHOOL YEAR (STUDENTS FROM SURROUNDING DISTRICTS ATTENDING DCPS)
Approved the student list for 2010-11 school year.
IX-K. CONSIDER APPROVAL OF SEPTEMBER 15, 2010 BOARD MEETING MINUTES
Approved the minutes of the September 15, 2010 Board meeting minutes.
X. ACTION ITEMS
X-A. CONSIDER APPROVAL OF BILLS
Mr. Matt Robbins, Director of Finance, recommended the Board approve bills as follows:
Payroll $4,522,651.61
General Fund $965,755.35
Special Revenue Fund $127,071.67
Building Fund $2,117.49
Construction Fund $1,497,911.23
Food Service Fund$349,530.41
After School Program Fund $3,577.03
Warrant Total$7,468,614.79
Dr. Alben Shockley made a motion to approve the recommendation and Mrs. Merritt Bates-Thomas seconded.
Voting yes: Dunn, Bates-Thomas, Shockley and Mackey
Disqualify: Mr. Frank Riney
X-B. CONSIDER APPROVAL OF THE 2010-11 FINAL WORKING BUDGET
The working budget must be completed and approved by September 30th of each year for submission to the Kentucky Department of Education.
The 2010-11 budget has been adjusted to reflect the actual tax and SEEK revenues expected based on the tax rates levied and SEEK forecast from the Kentucky Department of Education.
The 2010-11 Tentative budget was approved for submission to the Kentucky Department of Education at the May 20, 2010 Board meeting.
Mr. Matt Robbins recommended the Board approve the 2010-11 final working budget.
Recommendation passed with a motion by Mr. Frank Riney and a second by Dr. Alben Shockley.
Voting yes: Dr. Dunn, Mr. Riney, Ms. Bates-Thomas, Dr. Alben Shockley and Ms. Dianne Mackey.
X-C. CONSIDER APPROVAL OF THE 2010-11 INDIRECT COST RATES
The Kentucky Department of Education requires all school districts to have Board approval of the Food Service Indirect Cost Rate.
The General Fund charges Food Service the indirect costs such as utilities and fiscal administration. The rate, as calculated by KDE for FY 2010 is 7.64%
Mr. Matt Robbins recommended the Board approve the 2010-11 Indirect Cost Rates.
Recommendation passed with a motion by Mrs. Merritt Bates-Thomas and a second by Mr. Frank Riney.
Voting yes: Dunn, Riney, Shockley and Bates-Thomas
Abstain: Ms. Dianne Mackey
X-D. CONSIDER APPROVAL OF POLICY REVISIONS
Superintendent Tom Shelton recommended the Board approve Board Policies.
Approved policy revision by deleting policy numbers 03.19 and 03.29, Professional Development – Certified Personnel and Staff Development – Classified Personnel.
Mrs. Merritt Bates-Thomas moved to approve the recommendation and Dr. Alben Shockley seconded.
Voting yes: Dunn, Riney, Shockley and Bates Thomas
Abstain: Ms. Dianne Mackey
X-E. CONSIDER APPROVAL OF THE LOCAL PLANNING COMMITTEE MEMBERS
Many of the previous LPC members had to be replaced because of retirements or their child no longer attending the representative school. The revised LPC will be necessary to review the need for a new facilities plan.
Mr. David Humphrey recommended the Board approve the LPC committee members.
Dr. Alben Shockleymoved to approve the recommendation and Mrs. Merritt Bates-Thomas seconded.
Voting yes: Dunn, Riney, Bates-Thomas andShockley
Abstain: Ms. Dianne Mackey
X-F. CONSIDER APPROVAL OF REVISED BG-1 FOR NEW WEST ELEMENTARY SCHOOL
The revised BG1 reflects actual construction bids to date. The latest change is a result of the turning lane improvements. The construction cost of the turning lane will be reimbursed from the Transportation Department. KDE has requested the item be reflected in the BG-1.
Mr. David Humphrey recommended the Board approve the revised BG-1 for the new west elementary school.
Mrs. Merritt Bates Thomas moved to approve the recommendation and Mr. Frank Riney seconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
XI. DISCUSSION ITEMS
There were no discussion items.
XII. INFORMATION ITEMS
XII-A. PERSONNEL REPORT (WRITTEN REPORT)
This is a written report of all personnel actions taken by the Superintendent since the last monthly board meeting.



XII-B. CONSTRUCTION REPORT (ORAL REPORT)
Mr. David Humphrey updated the Board on current construction projects.
XII-C. REPORT OF FIELD TRIPS
Reported the following field trips:
1)AHS – Drama students will attend the Kentucky Thespian Festival at Western Kentucky University, October 22-23, 2010
2)DCHS – FFA will attend a trip to KY State Fair in Louisville, KY, August 18-19, 2010.
3)DCHS – Speech Group will attend a tournament in Louisville, KY, January 21-22, 2011
4)DCHS – Drama students will attend the Kentucky Thespian Festival at Western Kentucky University, October 22-23, 2010
5)DCHS/AHS/BMS/CVMS/DCMS – Chorus will attend Jr. High All-State Chorus in Lexington, KY, November 4-6, 2010
6)AHS – Baseball will attend a baseball invitational in Fayette County, May 13-14, 2011
7)AHS – Baseball will attend a baseball invitational in Louisville, KY, April 29-30, 2011.
XII-D. REPORT OF GRANTS (WRITTEN REPORT)
Reported the following grants:
$72,013 - Gifted & Talented
$191,198 - Extended School Services
$1,760,136 - KERA Preschool
$89,341 - Professional Development
$44,786 - Safe Schools
$1,702,156 - Title I, Part A
$306,150 - Title I, Migrant Education
$456,937 - Title II, Part A
$5,674 - Title II, Part D
$2,193,287 - IDEA-B, Basic
$82,212 - IDEA-B, Preschool
The above grants total $6,903,890 and have been received since August 19, 2010 for the 2010-11 school year. Cumulative grants for 2010-11 is $11,810,338.00
XII-E. REVIEW OF ADMINISTRATIVE PROCEDURE UPDATE
The following administrative procedures were updated.
09.33 AP .22 Fundraising Activities – Approval of Fundraising Projects
09.36 AP .21 – Requests for Student Trips
09.36 AP .212 – Transportation Request Form
09.36 AP .1 – School Related Student Trips
03.19 AP .22 – Tuition Reimbursement
XII-F. REVIEW OF FAMILY RESOURCE/YOUTH SERVICES CENTERS YEAR END REPORT
Reviewed the 2010-11 Family Resource/Youth Services Center Year End Report.
XIII. CLOSED SESSION
In accordance with KRS 61.810, Section (1) (f) Dr. John Ed Dunn entertained a motion to enter into closed session for the purpose of holding discussions or hearings which might lead to the discipline of a student.
Frank Riney made a motion to go into closed session and Merritt Bates-Thomas seconded.
Voting yes: All Board members.
RETURN TO OPEN SESSION
Merritt Bates-Thomas moved to return to open session and Mr. Frank Riney seconded.
There was an affirmative vote by all members.
ADJOURN
Merritt Bates-Thomasmoved to adjourn and Alben Shockleyseconded.
Voting yes: Dunn, Riney, Bates-Thomas, Shockley and Mackey
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Dr, John Ed. Dunn, Chairperson
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Tom Shelton, Superintendent

DCBE MINUTES SEPTEMBER 16, 2010PAGE 1