Implementation Minutes

Data Standards Team

Team Meeting - Second

Date:Tuesday, October 30th, 2008

Meeting Information

Facilitator / Tom Sutherlin
Note Taker / Kurt Jn Marie
Attendees / Julie Duncan, Kurt Jn Marie, Lynn Lackey, Hillary Ashton, Zoe Durant, Renee Roach, Marcella Gustafson, Tom Sutherlin,Jennifer Pruchnicki

Next Meeting

Relevant Training/Discussion Highlights: / Date
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and Concerns:

Action Items / Assignments

Description / Owner / Deadline
Thursday, November 7th, 2008 at 3:30pm

Address Types

Relevant Training/Discussion Highlights: / Revisit Address Types
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and Concerns:

Action Items / Assignments

Description / Owner / Deadline
Address types were revisited and the following types were decided.
Decided Address Types:
  1. Address: Permanent
  2. Address: Current
  3. Address: Billing
  4. Address: Purchasing
  5. Address: Temporary
  6. Address: Directory
  7. Address: Business
  8. Address: W2/Payroll
  9. Address: Parent 1
  10. Address: Parent 2

Revisit Phone Types

Relevant Training/Discussion Highlights: / Required Phone Types
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and Concerns:

Action Items / Assignments

Description / Owner / Deadline
  • Phone types were revisited and the following phone types were decided.
Decided Phone Types
  1. Phone: Work
  2. Phone: Home
  3. Phone: Business
  4. Phone: Cell
  5. Phone: Additional
  6. Phone: Campus Alert
  7. Phone: Emergency Contact
  8. Phone: Fax
Additional will accommodate for items such as pagers, etc.

E-Mail

Relevant Training/Discussion Highlights: / Revisited Students’ Email
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and Concerns:

Action Items / Assignments

Description / Owner / Deadline
Students’e-mail types were revisited and the following types were decided:
  • E-mail:Cameron
  • E-mail:Personal
  • E-mail:Campus Alert
  • E-mail:Parent 1
  • E-mail:Parent2

Data Collection Sheet

Relevant Training/Discussion Highlights: / Discussion
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and Concerns:

Action Items / Assignments

Description / Owner / Deadline
A Data Collection Sheet was presented to team members by Tom Sutherlin. This sheet will be used by the Data Standards Team for data collection. The symbols that should be used on the data sheet are:
  1. e – Everyone who can enter data
  1. T – Who Trumps
  1. x – Must be used in the Coded on Legacy System column. This character will indicate whether of not a specific data type exists in the legacy system.

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Data Standards Team Minutes -date-.doc / Page 1 of 3
10/2/2018