Educare Family Association

Meeting Minutes

August 3, 2011

Introductions

  • New Families – WELCOME!!
  • Ric and
  • Kirke Martin and Meghan
  • EFA members: Tri-Chairs -Samantha Crist, Shea Nelson, Debbie Tompkins, Pat Thompson
  • Educare Administrators – Janice Czeh, Mary Janson

EFA’s Account Balance and Recent Transactions.

Date / Description / Debit / Credit / Balance
6/1/11 / Balance as of last EFA meeting / $1639.71
6/17/11 / Moonbounce Rental for Family Picnic / $130.00 / $1509.71
7/16/11 / PNO Profit / $90.00 / $1599.71
5/13/11 / Balance for MSCCA Conference Lodging / ($208.84) / $1390.87

EFA Conference Lodging Reimbursement

  • Final decision – Ok to formally deduct from account.The MSCCA lodging was covered by EFA.

Bulletin Board Update

  • Bulletin Board can be moved to front foyer.

ELC Calendar of Events

  • EFA members reviewed and validated Sept, Oct, Nov events so that a 3 month calendar can be printed for families.

EFA Meetings

  • Meetings will be the first Wednesday of each month
  • Bad weather cancelations
  • If schools start late, EFA meeting will not be canceled
  • If schools dismiss early, EFA meeting will be canceled
  • Canceled meetings will not be rescheduled. Tri-chairs can work together via phone/email to address any urgent issues.

August Events - Validated

  • EFA 3rd
  • Fundraiser – Tupperware 8th – 25th. Shea followed up with local Tupperware representative.
  • Kim will set up online Tupperware order account
  • Representative will mail out 150 brochures directly to Educare
  • Shea will create flyer
  • Flyer will be printed, displayed on bulletin board, attached to brochures to be distributed to families on Monday August 8.
  • Campfire 20th 4 pm

September Events

  • EFA 7th
  • Restaurant / PNO / Movie ticket drawing 19th – 30th. Pat will lead this effort. Grand Prize and seven drawings. If the “Choose your own restaurant” is not available at discount, then, Purchase: 1) Choose your own restaurant, 7) Specific restaurants. Pat will create flyer.

October Events

  • EFA 5th
  • PNO 8th
  • Trunk or Treat 22nd 5 – 7 pm – Need volunteer to lead this effort. EFA members will assist leader.

November Events

  • EFA 2nd
  • Veterans Day Parade 6th – Tricia was volunteered to get registration forms and will follow up this week.
  • Save any Halloween candy for distribution from the parade float.
  • Stuffing Collection for Donation – Nov 1 – 18th. Tricia has gotten approval for this from the food bank. Additional details will be developed as time approaches.
  • Add Uncle Ralph as fundraiser for November. Need someone to lead this effort.

December Events

  • EFA 7th
  • Holiday Book Fair – Coordinated by Debbie. 11/28 drop off date. 12/5 pick up date.
  • Holiday Festival 3rd
  • Staff Potluck Luncheon week of 19th.
  • Holiday Family Tree – Tricia was volunteered to obtain names. EFA suggested to add more families to the tree. Tricia said we are now first on the list for the families. Beacon will give us 6 families.

January Events

  • EFA 4th
  • Night Out of the Kitchen – Mimi’s 23rd all day event. Shea will coordinate.
  • EFA Survey $10 Starbucks as incentive. Can enter through printing their confirmation number and putting in entry jar at Educare.

February Events

  • EFA 1st
  • PNO – Feb 11
  • Valentine’s Day Celebration
  • PJ’s and Pizza Feb 14 – EFA will provide lunch for all students
  • Carnation – Consider Costco or online. Debbie will make tags. Donations will be accepted.
  • Roses – Sell pre-ordered roses for a fundraiser?
  • Samantha will get website address from Stephanie
  • Many of us have unused vases at home that we might donate to go along with the flowers

March Events

  • EFA 7th
  • Joe Corbi’s 3/5 – 16, Delivered on 29th

April Events

  • Week of Young Child (Google shows 2012 will be April 23 – 28. Families will ask to donate items to 5 baskets to be delivered to FMH for a baby born closest to noon Mon – Fri that week.
  • PNO 21st

May Events

  • EFA 2nd
  • Teacher Appreciation Week (May 7 – 11)
  • Volunteer potluck provided by parents
  • $15 Gift Card – Target
  • Family Festival – Carnival
  • Would volunteer groups like scouts be willing to man the booths?
  • Check with Willie Woo to use his set-up w/o his team

June Events

  • EFA 6th
  • Family Picnic – 15 or 22

July Events

  • PNO – Date?

EFA Meeting Notes – August 2011