D5.5.5 ‘Roadmapping event’: Proceedings
Grant Agreement number: 325172
Project acronym: ENGAGED
Project title: Community building on active and healthy ageing
Funding scheme: Thematic Network (TN)
Call identifier: CIP-ICT-PSP-2012-6
Challenge: 3 – ICT for Health, Ageing Well, Inclusion and Governance
Objective: CIP-ICT-PSP.2012.3.7: Community building on active and healthy ageing
Project website address:
D5.5.5
‘Roadmapping event’: proceedings
Original title as per Description of Work:
"Final conference: final conference, including proceedings"
Due date of deliverable: [31/12/2014-M23]
Actual submission date: [01/07/2015-M30]
Start date of project: 01/02/2013Duration: 30 months
Organisation name of lead contractor for this deliverable: EHTEL
Deliverable main author: Diane WHITEHOUSE
DRAFTVersion: 1.0
Other contributors to the deliverable:
Esther DAVIDSEN, ZealandDenmark, Denmark;
David GARWOOD,Marc LANGE; EHTEL.
Abstract
This deliverable documents the ENGAGED ‘roadmapping event’ that took place immediately before the 2014 EHTEL Symposium. Eighty fourpersons attended the ENGAGED component of the event. More than 20 other persons attended via video from locations in both Kent (UK) and Barcelona (Spain). The attendees listened attentively to a wide variety of presentations on four key topics, including the prospects for roadmapping for Active and Healthy Ageing, and joined in animated discussions. These discussions were of considerable importance to the building of a collective set of ENGAGED roadmaps delivered six months later in June 2015.
Project co-funded by the European Commission within the Competitiveness and Innovation Framework Programme (2007-2013)Dissemination Level
PU / Public / X
PP / Restricted to other programme participants (including the Commission Service)
RE / Restricted to a group specified by the consortium (including the Commission Service)
CO / Confidential, only for members of the consortium (including the Commission Service)
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D5.5.5 ‘Roadmapping event’: Proceedings
Document History
Version / Date / Author / Summary of Main Changes0.1 / 02-02-2015 / Diane WHITEHOUSE (EHTEL) / First draft of summary report, based on standard project event report and with rapporteurs’ notes added.
0.2 / 26-06-2015 / Diane WHITEHOUSE (EHTEL) / Completion of second draft, with details added.
0.3 / 30-06-2015 / Diane WHITEHOUSE (EHTEL) / Completion of second draft, with further details added.
0.4 / 30-06-2015 / Marc Lange (EHTEL) / Quality review
0.5
0.6
Contents
0Abbreviations
1Executive summary
2Introduction
3Workshop details
Overview of the workshop
Background to ENGAGED, its events and activities
Purpose of the workshop
Preparation and follow-up of the workshop
Location and attendees
Agenda
Presentations and speakers
Interactive discussions
4Dissemination activities
Overview
Twitter during the event
Collection of photographs
5Appendix A - Brussels workshop attendee list
6Appendix B - Save the date!
7Appendix C - Workshop programme
8Appendix D - Write-up of the workshop content
Tables
Table 1: Workshop attendee list
Table 2: Workshop programme
Figures
Figure 1: “Brussels calling”, Chair, Gérard Comyn speaks with attendees in Barcelona and Kent
Figure 2: At the EESC, attendees listen to the discussions
Figure 3: Changing mind-sets about impact assessment: a presentation
Figure 4: ENGAGED member, Dag Forsén (HalsansNyaverktyg), presents
Figure 5: Save the date
0Abbreviations
CIP Competitiveness and Innovation Programme
CORALCommunity of Regions for Assisted Living
EHTELEuropean Health Telematics Association
EIP AHAEuropean Innovation Partnership on Active & Healthy Ageing
ENGAGEDCommunity building on active and healthy ageing
EESCEuropean Economic and Social Community
ICT-PSPICT Policy Support Programme
UK United Kingdom
1Executive summary
This report is deliverable D5.5.5 on the ‘roadmapping event’workshopheld by the ENGAGED thematic network in November 2014 in Brussels.
The deliverable documents several aspects of the ENGAGED roadmapping event workshopheld immediately prior to, and in the context of, the2014 EHTEL symposium: forexample, its background, organisation, dissemination activities, and content.
The ENGAGED roadmapping event workshop was entitled “Integrative Communities and Networking for Innovation in and across Europe
ENGAGED Open Multi-Community Workshop”. It was held on the morning of 25 November 2014 in three different places interconnected by video-conference:
- Brussels, Belgium in the European Economic and Social Community(EESC), Jacques Delors building, immediately prior to the 2014 EHTEL symposium;
- Ashford, United Kingdom, with members of the Kent Innovation Hub and prior to one of their meetings;
- Barcelona, Spainwith the Universitat Oberta de Catalunya in its premises at the Barcelona Growth Center building.
More than one hundredparticipants attended thismulti-site ENGAGED workshop. The participants listened carefully to four topics of considerable interest: developing a culture of evidence; using business models; considering deployment practice; and facilitating user engagement. Ultimately, each of the four subjects was intended to feed into future (roadmapping) directions that might be taken by Active and Healthy Ageing (AHA). The workshop attendees in Barcelona, Brussels and Kent involved themselves in dynamic interactive discussionsaround these topics.
This workshop had several goals:
- To offer attendees the opportunity to feed into the potentialroadmaps of the AHA almost two years into the duration of the ENGAGED project.
- To collect people’s input and feedback for ENGAGED’s future work on four key issues.
- To invite new people, and other participants in their networks and organisations, to join more actively in the AHA learning community.
The dissemination activities carried out during and after the event included the use of Twitter. Posters and leaflets about the ENGAGED project were used to support the workshop. A photographic record of the event was kept. Dissemination included photographs of the workshop that could be used in supporting documents.
EHTEL was the lead on the workshop organisation, with help and support from the county of Kent (UK) and OpenEvidence (Barcelona, Spain). CATEL, a French telemedicine organisation, was of considerable assistance in enabling the video conferencing aspects of the workshop.
All of the workshop activities are outlined in two chapters of this report.
- Chapter 3 describes the workshop details.
- Chapter 4 presents information on the dissemination activities associated with the workshop.
In terms of the workshop content, the report’s appendices are particularly useful. Appendices A-C outline the numbers of attendees, the programme, and the workshop save the date announcement. Appendix D details the content of the workshop. It is this content which was used to validate ENGAGED’swork so far, and to prepare for its roadmapping activities which took place throughout the second half of 2014 into 2015.
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D5.5.5 ‘Roadmapping event’: Proceedings
2Introduction
This reportis deliverable D5.5.5 on the roadmapping eventworkshopof the ENGAGED thematic network, which took place in November 2014.
The workshop wasentitled “Integrative Communities and Networking for Innovation in and across Europe. ENGAGED Open Multi-Community Workshop”. It was held in Brussels, Belgium on the morning of 25 November 2014 in the EESC. The workshop took place immediately beforeEHTEL’s annual symposium on 25-26 November 2014. The umbrella conference’s focus was on innovation in health and care in Europe.
The document is organised as follows:
- Chapter 3 describes thedetails of the purpose, organisation and content of the event.
- Chapter 4 presents information on the dissemination activities associated with the conference.
- Chapters 5 to 8 are all appendices. Appendix A contains the full list of attendees.
The content of the appendices was used to prepare further, and expand, the ENGAGED roadmapping activities.
3Workshop details
This chapter describes briefly the background to this roadmapping eventworkshop and its purpose, organisation and content.
Overview of the workshop
This report is deliverable D5.5.5 on the roadmapping event workshopof the ENGAGED thematic network, which took place in November 2014.
The deliverable documents several aspects of the ENGAGED roadmapping event workshop held immediately prior to, and in the context of, the EHTEL 2014 annual symposium: its background, organisation, dissemination activities, and content.
The ENGAGED ‘roadmapping event’ workshop was entitled “Integrative Communities and Networking for Innovation in and across Europe
ENGAGED Open Multi-Community Workshop”. It was held on the morning of 25 November 2014 in three different places interconnected by video-conference:
- Brussels, Belgium in the European Economic and Social Community(EESC), Jacques Delors building, immediately prior to the 2014 EHTEL symposium;
- Ashford, United Kingdom, with members of the Kent Innovation Hub and prior to one of their meetings;
- Barcelona, Spainwith the Universitat Oberta de Catalunya in its premises at the Barcelona Growth Center building.
This workshop had several goals.
- To offer attendees the opportunity to feed into the potentialroadmaps of the AHA almost two years into the duration of the ENGAGED project.
- To collect people’s input and feedback for ENGAGED’s future work on four key issues.
- To invite new people, and other participants in their networks and organisations, to join more actively in the AHA learning community.
The dissemination activities carried out during and after the event included the use of Twitter. Posters and leaflets about the ENGAGED project were used to support the workshop. Photographic records of the event were kept. Dissemination included photographs of the conference that could be used in supporting documents.
Of particular importance and value-added in terms of the workshop were:
- The three-site character of the event.
- The video connectivity throughout the event.
- The location of the Brussels’ workshop, held in the EESC building in central Brussels.
- The advantages of the workshop being held in collaboration with another major conference, in terms of a diversity of attendees.
- The good showing of attendees with a business background.
Background to ENGAGED, its events and activities
The ENGAGED thematic networkhas been focused on building a learning community with different kinds of stakeholders and experts across Europe. Its aim was for people to solve together the issues and challenges raised that emerge during the innovation process in different areas of Active and Healthy Ageing. The specific fields experiencing innovation challenges included independent living, integrated care, health and prevention, and age-friendly environments.
During the ENGAGED project, different kinds of events and “learning experiments” were organised that used methods and tools which can support learning, the dissemination process, and the building of an Active and Healthy Ageing community across Europe.
Purpose of the workshop
This workshop event was initially to have acted as the final conference of the ENGAGED project (see ENGAGED's Description of Work, p26):
"A final conference will also take place within the project life-time (M24), a European event gathering stakeholders from all over Europe, from local, regional and European level in order to present the major achievements of ENGAGED and raise awareness on the measures paving the way to active and healthy ageing in Europe. ... The techniques and concepts developed under task 3.2.2 to improve the meeting space will be considered for inclusion. The use of videoconference in several meeting places will in particular be considered as a means to involve a larger audience while enabling interactions within and across meeting places."
Ultimately, the workshop was designed to facilitate the roadmapping processes undertaken by the project. It was held at the end of M22 of the project.
This workshop had several goals.
- To offer attendees the opportunity to feed into the potentialroadmaps of the AHA almost two years into the duration of the ENGAGED project.
- To collect people s input and feedback for ENGAGED s future work on four key issues.
- To invite new people, and other participants in their networks and organisations, to join more actively in the AHA learning community.
Preparationand follow-up of the workshop
The preparation lead was taken by EHTEL. Preparing the workshopalso involved contributions by two other of the ENGAGED project partners, Kent and OpenEvidence.
Given the interactive character of the workshop, preparation of the event required focus on organisation and process.
There were many large and small responsibilities and tasks, distributed among the team. Other individualswere, for example, rapporteurs at the conference,people who provided useful support materials in relation to the conference’s interactive discussions, or were those responsible for capturing visual images of the conference.
Location and attendees
The ENGAGEDworkshop session was animated by Gérard Comyn of CATEL, France, a French telemedicine organisation.
Figure 1: “Brussels calling”, Chair, Gérard Comyn
speakswith attendees in Barcelona and Kent
The workshop session was organised as a pre-session to the EHTEL annual two-day symposium on 25-26 November 2014. The associated EHTEL symposium is held every year in Brussels, Belgium, often at the EESC. It brings together a range of stakeholders, including largely regional health authority representatives. In 2014, the event took place on 25-26 November 2014. This umbrella conference’s focus was on “Innovating for Better Outcomes in Health and Care”. Some of the ENGAGED members and guests then stayed on in Brussels to attend the symposium.
Eighty four participants attended this ENGAGED workshop. The participants listened carefully to four topics of considerable interest: developing a culture of evidence; using business models; considering deployment practice; and facilitating user engagement. Ultimately, each of the four subjects were intended to feed into future (roadmapping) directions that might be taken by Active and Healthy Ageing (AHA). The attendees in Barcelona, Brussels and Kent involved themselves in dynamic interactive discussionsaround these topics.
Figure 2: At the EESC, attendees listen to the discussions
Agenda
The agenda of the intensive morning-long workshop is included in Appendix C of this document.
Presentations and speakers
The workshop did not feature a keynote speaker, rather it consisted ofseveral speakers on a diversity of sites with many contributions coming from the audience members present.
All the presentations that were given at this ENGAGED workshopwere intended to be placed on the public area of the ENGAGED project website, and thus be downloadable from the project website address (see
Interactive discussions
Three sites were linked via video conferencing. In these three locations, different presenters reported on the results of the ENGAGED project until the end of November 2014. Different numbers of people were present in each location:
- Ashford– Kent Innovation Hub - 15 people
- Barcelona – Universitat Barcelona - 7 people
- Brussels – EESC - 84people.
4Dissemination activities
This section describes briefly the dissemination elements of the workshop.
Overview
Prior to the event, several broadcast emails were sent to the entire ENGAGED community. All ENGAGED members were encouraged to disseminate these announcements to the membership of their own associations. A save the date announcement was sent out in the November 2014 issue of the ENGAGED newsletter (see Figure 5) in Appendix 2 of this deliverable.
Posters and leaflets about the ENGAGED project were used to support the conference.
The dissemination activities carried out during and after the event includedthe use of Twitter – involving some 30 tweets during the event. These were accompanied by many digitalphotos. A photographic record was kept of the event.
These activities are outlined in the following sub-sections.
Twitter during the event
Several of the participants tweeted about the conference during the morning session: (see the Twitter feed on the right-hand side column of the project’s website).
Among the comments madeand re-tweeted were:
@ENGAGEDin Europe: "Today's event, as part of EHTEL symposium, taking place simultaneously in Brussels, Barcelona and Kent."
"Communities and networks for inclusion: This is Brussels calling, and Barcelona and Kent part of this event also."
"So far so good: With Brussels, Barcelona and Kent, connected via screens, discussing in this multi-community workshop."
"The ENGAGEDinEurope project will identify best practice in user involvement, and develop toolkits for use when developing products."
"Kent team, including Grenoble and Fruili Italy, listening to user engagement in Barcelona."
@ENGAGEDinEurope: "Great attendance in Kent today."
Collection of photographs
With the permission of the attendees, photographs were taken throughout the conference. Below are some examples of the photos taken, particularly those that were displayed on Twitter:
Figure 3: Changing mind-sets about impact assessment: a presentation
Figure 4: ENGAGED member, Dag Forsén (HalsansNyaverktyg), presents
5Appendix A - Brussels workshop attendee list
Attached is the list of the 60 persons who attended the Brussels part of this roadmapping event/open multi-community workshop. As mentioned elsewhere in this report, a further 15 people were in attendance in Kent, UK, and seven people in Barcelona, Kent. Hence, over 80 persons contributed to the success of the workshop.
Integrative Communities and Networking for Innovation in and across Europe:
ENGAGED Open Multi-Community Workshop
Table 1: Workshop attendee list
First Name / Last Name / Company or Organisation / CountryOphelie / Durand / AGE Platform Europe / Belgium
Ilenia / Gheno / AGE Platform Europe / Belgium
Florence / Gaudry-perkins / Alcatel-Lucent / France
Nicole / Hill / Alcatel-Lucent Enterprise / France
Marcel / Leppée / Andrija Stampar Institute of Public Health / Croatia
Theofanis / Kakarnias / APCO Worldwide.com / Belgium
Johanna / PACEVICIUS / Assembly of European Regions / France
Angelo / Rossi Mori / CNR-ITB / Italy
Abdur / Rahim / CREATE-NET / Italy
Claude / Poupart / CRP Henri Tudor / Luxembourg
François / Wisniewski / CRP Henri Tudor / Luxembourg
Enrique / Terol / DG SANCO / Belgium
Norbert / Paquel / edisante / France
Renate / Heinisch / EESC / Germany
David / Garwood / EHTEL / United Kingdom
Marc / Lange / EHTEL / Belgium
Stephan / Schug / EHTEL / Germany
Diane / Whitehouse / EHTEL / Belgium
Matteo / Melideo / Engineering Ingegneria Informatica / Italy
Massimo / Picchi / Engineering Ingegneria Informatica / Italy
Valerio / Sensi / Engineering Ingegneria Informatica / United Kingdom
Peeter / Ross / Estonian E-Health Foundation / Estonia
Ulrich / Weinstich / EU-Representation Office Carinthia / Austria
Marta / Terron Cuadrado / European Commission - DG SANCO / Belgium
Paolo / Alcini / European Medicines Agency / United Kingdom
Mihaela / Savastre / European Medicines Agency / United Kingdom
N / Toller-Van Eeckhout / European Commission / Belgium
Ines / Hernando / Freelance / Belgium
Javier / Quiles / Galician Health Service - SERGAS / Spain
Andreas / Grode / gematik / Germany
Tala / El-Yousef / German International Development Cooperation (GIZ) / Palestine Territory, Occup.
Rachelle / Kaye / Gertner, Assuta, Maccabi,HSCG / Israel
Magda / Savin / GIRP European Association of Pharmaceutical Full line Wholesalers / Belgium
John / Crawford / IBM / United Kingdom
Angus / McCann / IBM / United Kingdom
Peter / Cuipers / IBM Europe / Switzerland
Carla / Santos / INOVA+ / Portugal
MARIO / ROMAO / INTEL / Belgium
Lester / Russell / Intel / United Kingdom
Petra / Wilson / International Diabetes Federation / Belgium
Frederic / Lievens / International Society for Telemedicine & eHealth / Belgium
Olivier / Bulto / K city / Belgium
Hadas / Lewy / Maccabi Healthcare services / Israel
Jan / Petersen / MedCom / Denmark
BORIS / AZAIS / MSD / MERCK & CO / France
Tamas / Erkelens / Municipality of Amsterdam / The Netherlands
Päivi / Hämäläinen / National Insitute for Health and Welfare / Finland
Tiina / Palotie-Heino / National Institute for Health and Welfare / Finland
Dag / Forsén / New Tools for Health / Sweden
Janne / Rasmussen / NHS 24 / United Kingdom
George / Crooks / NHS 24 - Scotland / United Kingdom
Donna / Henderson / NHS 24 /SCTT- Scotland / United Kingdom
Merik / Seven / Nictiz / The Netherlands
Michiel / Sprenger / Nictiz / The Netherlands
Agneta / Granström / Norrbotten County Council / Sweden
Kurt-Åke / Hammarstedt / Norrbotten County Council / Sweden
Ellen / Christiansen / Norwegian Centre for Integrated Care and Telemedicine / Norway
Eva / Henriksen / Norwegian Centre for Integrated Care and Telemedicine / Norway
Undine / Knarvik / Norwegian Centre for Integrated Care and Telemedicine / Norway
Line / Linstad / Norwegian Centre for Integrated Care and Telemedicine / Norway
Claus / Pedersen / Odense University Hospital / Denmark
Michael / Brennan / Pan European Networks / United Kingdom
Vedran / Boškić / Parsek d.o.o. / Slovenia
Martin / Schulz / Pfizer / United States
Edwin / Mermans / Province of Noord-Brabant / The Netherlands
Julia / Feldkötter / Representation to the EU of the Free Hanseatic City of Bremen / Belgium
Marcel / Kreykenbohm / Representation to the EU of the Free Hanseatic City of Bremen / Belgium
Katrin / Nimczick / Roche Diagnostics Deutschland / Germany
Andrea / Pavlickova / Scottish Centre for Telehealth and Telecare/NHS24 Scotland / United Kingdom
Hila / Ofek / Second OPinion / Israel
Kine / Nordstokka / Social Innovation Exchange / United Kingdom
Kim / Heijnen / Solentra / Belgium
Wenche / Tangene / Sørlandet hospital HF / Norway
ALVINE / ESSOMO / ST THOMAS INSTITUTE OF PROFESSIONAL STUDIE / Gambia
Astra / Cirule / The National Health Service / Latvia
Linda / Freimane / The National Health Service / Latvia
Tino / Marti / TicSalut Foundation / Spain
Jorge / Martinez / TicSalut Foundation / Spain
Simona / Abbro / UPMC University of Pittsburgh Medical Center / Italy
Esther / Davidsen / ZealandDenmark EU Office / Belgium
Xenia / Lauritsen / ZealandDenmark EU office / Belgium
Marielle / Swinkels / ZorgtechnoService / The Netherlands
Martina / Zorko Kodelja / ZZZS / Slovenia
6Appendix B - Save the date!