School District of Westfield
Annual Budget Hearing & Annual Meeting
Monday, August 21, 2017
7:00 pm
Westfield Area High School
Table of Contents
Notice for Annual District Meeting 3
2017 Annual Budget Hearing and Annual Meeting Agenda 4-5
2016 Annual Budget Hearing and Annual Meeting Minutes 6-9
Budgeting 101 10-11
Funding 101 12
2017-2018 Budget Adoption 13-18
2017-2018 Budget Summary 19-22
Revenue Limit History 23
Debt Service Schedule………………… 24
2016-2017 District Financial News 25-28
Notice for Annual District Meeting
(Section 120.08 (1))
Notice is hereby given to qualified electors of the School District of Westfield, that the annual meeting of the District for the transaction of business will be held in the auditorium at Westfield Area High School, N7046 County Rd. M, Westfield, WI on the 21st day of August, 2017 at 7:00 pm.
Gerald Hebert II – School Board Clerk
School District of Westfield
Annual Budget Hearing and Annual Meeting Agenda
August 21, 2017 – 7:00 pm
Westfield Area High School Auditorium
The Annual Budget Hearing
I. Call Budget Hearing to order - President of the Board
II. Reciting of the Pledge of Allegiance
III. Presentation of the 2017-2018 budget
IV. Adjournment of the Budget Hearing
The Annual Meeting shall begin immediately following the Budget Hearing
I. Call to order - President of the Board
II. Elect a Chairperson for the Annual Meeting
III. Board President report (Mark McCartney)
IV. District Administrator report (Bob Meicher)
V. Treasurer’s report (Tom Wastart)
VI. Old business
VII. New business
A. Establish salaries for school board members
Resolved that the school board officers and members receive an established rate of pay for each regular monthly meeting attended as follows: President, $83.33, Clerk, $81.25, Treasurer, $79.17, all other members, $75.00. Special Board meetings paid at $45 per meeting. Reimburse the actual and necessary expenses of a school board member when traveling in the performance of duties at 80% the Federal reimbursement mileage rate.
B. Adoption of the tax levy
Resolved that there be levied a school tax against all taxable property within the district for debt retirement and current operation of the school district for the school year.
1. Unrepealable levy for debt service = $ 100,000
2. Current operation levy = $ 7,649,208
C. Authorize next annual meeting date
Resolved that the date for the next Annual Meeting be held on Monday, August 20, 2018 at
7:00 pm.
VIII. Adjournment
School District of Westfield
Annual Budget Hearing and Annual Meeting Minutes
August 15, 2016 – 7:00 pm
Westfield Area High School Auditorium
The Annual Budget Hearing
I. President Hebert II called the Budget Hearing to order at 7:00 pm.
Board Members in attendance: Wastart, Stampfl, Hebert, Miller and Janke. Fenner and McCartney were absent. John Eyerly, District Administrator and Andy Saloun, Business Manager was also present.
Registered voters in attendance - 16
II. Reciting of the Pledge of Allegiance
III. Andy Saloun presented the 2016-2017 budget. He referred to the annual meeting packet offered to all citizens. Some areas reviewed: Funding 101, Fund Balance, Full-Time Equivalency (FTE), Equalized Property Value and Equalization Aide. He reviewed the 2016-2017 Budget Summary noting a dramatic drop in the debt service due to paying off the high school/middle school and multi-purpose building. He reviewed the General Fund (Fund 10) and his budget notes. See below.
1. The overall indebted is currently $1,065,000. After the 2016-2017 school year, the overall indebtedness will be $1,005,000 with only the QZAB loan yet to pay off.
2. The district-wide facility tours by the Building and Finance Committee continues to address facility concerns. The district has designated nearly $2M in fund balance as “assigned” for future projects (i.e. roofing needs, bus replacement).
3. Open enrollment resulted in a net loss of $686,472 (104 students) in 2015-2016.
4. The three largest budget surpluses in 2015-2016 were transportation (+$67,456), resales (+$53,306), and maintenance/operations (+$42,850).
5. The three largest budget deficits in 2015-2016 were open enrollment out (-$52,857), special education operating transfer (-$42,708), and tuition waiver adjustments (-$10,098).
6. State aid will increase in 2016-2017 by an estimated $647,996 due to increased spending (WES flooring project, two busses) and decreased property value in 2015-2016. This, in addition to paying off the high school, will cause the estimated tax levy to decrease by $1,145,361 to $7,538,659 and the mill rate to decrease by $1.16 to $7.67.
7. The Per Pupil Adjustment aid will increase in 2016-2017 by an estimated $119,150 to $295,250.
8. The total FTE membership has increased by 33 students over the past two years. However, there is a projected decrease of 13 students for the 2016-2017 school year.
IV. Motion by Stampfl/Janke to adjourn the 2016-2017 Budget Hearing. Voice vote, motion carried.
The Annual Meeting began immediately following the Budget Hearing
I. President Gerald Hebert II called the Annual Meeting to order.
II. Motion by Miller/Stampfl to elect John Eyerly as Chairperson for the Annual Meeting. No other nominations. Motion by Miller/Stampfl to cast a unanimous ballot for John Eyerly as Chairperson of the Annual Meeting. Voice vote, motion carried.
III. Board President Report - Jerry Hebert noted some highlights of the past year: Cameras were added to school buses, school forest management with harvesting in the next couple years, payoff of the high school and multi-purpose building, Project Lead the Way (PTLW) curriculum will begin at the high school/middle school level for the 2016-2017 school year. In closing he thanked the public for attending the meeting.
IV. District Administrator Report - John Eyerly stated, as Andy mentioned: The district is in a strong financial position with a reserve fund of $5.7 million (45%). The high school and multipurpose building were paid off recently. The district has approximately $1,000,000 in debt with a 0% QZAB loan from the government. He thanked Deb Mockler, Cathy Rohner and Andy Saloun for their great work with vouchers, pay roll and the myriad of other tasks that are part of the district financial services and the board for their support and prudent decision making. He said their time and effort is greatly appreciated. Additionally he said the staff, support staff and teachers deserve a great deal of credit for the great culture and learning that takes place here. He stated, on a regular basis I receives unsolicited comments from UPS, substitute teachers, CESA Staff and other vendors that; “Westfield is my favorite school to come to.”
Talking Points
Focused/Vital Few-Professional Learning Communities
Concerns:
· Open Enrollment-net loss of 104 students =$686,000 in lost revenue (state aid) for the district. The majority of those who enroll out of the district do so because of convenience and/or geography.
· Test Scores - some improvement
Neshkoro School - sold in 2 parcels (school $40,400, playground/lot $18,250) Total $58,650
Paperwork was finalized this afternoon at Marquette County Title in Montello.
The High School was paid off in March and the Multipurpose Building in June. This has freed up about $500,000 in the budget.
Partnership with Arcadia with Spanish
Board Goals
· Fiscal Responsibility
· 21st Century Learners
· Safe and Supportive Schools
· Community Involvement
V. Treasurer’s report - Tom Wastart stated that the district is in great financial shape due to the Board and staff. He noted some of the projects that were completed during the 2015-2016 school year: new roof, office remodel and purchase of walk-in cooler at Westfield Elementary; submitted a waiver to raise lunch prices; no layoff of employees; Health Insurance Committee working together to make good insurance choices; payoff of high school building; and upgrades to the bus and van fleet.
Neshkoro School Sale - The district refused a bid of $5,000 to purchase Neshkoro Elementary which netted the district an additional $53,650 [when the school and lot were sold]. Wastart said we do what is best for the school as a whole through the open bidding process and continue to be conservative and frugal maintaining the best things for our school.
VI. Old business - None
VII. New business
A. Establish salaries for school board members
Resolved that the school board officers and members receive an established rate of pay for each regular monthly meeting attended as follows: President, $83.33, Clerk, $81.25, Treasurer, $79.17, all other members, $75.00. Special Board meetings paid at $45 per meeting. Reimburse the actual and necessary expenses of a school board member when traveling in the performance of duties at 80% of the Federal reimbursement mileage rate.
Motion by Janke/Hebert to set salaries for School Board members as presented.
Voice vote, motion carried.
B. Adoption of the tax levy
Resolved that there be levied a school tax against all taxable property within the district for debt retirement and current operation of the school district for the school year.
3. Unrepealable levy for debt service = $ 105,000
4. Current operation levy = $ 7,538,659
Motion by Janke/Stampfl to approve the adoption of the tax levy as presented.
Voice vote, motion carried.
C. Authorize next annual meeting date
Resolved that the date for the next Annual Meeting be held on Monday, August 21, 2017 at
7:00 pm.
Motion by Janke/Stampfl to approve the next annual meeting date as presented.
Voice vote, motion carried.
VIII. Motion by Janke/Miller to adjourn the annual meeting. Voice vote, motion carried.
Recorder: D. Mockler
23
Budgeting 101
Fund – How is the item being financed?
10 – General Fund
21 – Special Trust Fund
27 – Special Education Fund
38 – Non-Referendum Debt Service Fund
50 – Food Service Fund
Location – Where is the item being received?
101 – Coloma Elementary School
103 – Oxford Elementary School
104 – Westfield Elementary School
300 – Westfield Area Middle School
400 – Westfield Area High School
800 - District
Object – What was purchased?
110 – Salaries
241 – Health Insurance
310 – Personal Services
411 – General Supplies
560 – Equipment Replacement
Function – What department is making the purchase?
110000 – Undifferentiated Curriculum
162205 – Boys’ Basketball
253000 – Operations
Project – What is the project or grant number?
141 – Title IA
332 – AGR (formerly SAGE)
341 – Flow Through
Budget Code Examples
10-400-411-162205-000
10-101-110-110000-141
Fund Balance
Fund balance represents the cumulative of surpluses and deficits over the years. The fund balance is often equated with the financial condition of the school district (currently 42%); however, it does not take into consideration long-term obligations. Fund balance contrasts with cash balance in that it includes certain amounts that are owed to or owed by the district.
Cash Balance
The actual cash on hand at a specific point in time. Many school districts will have a negative cash balance at some point in the year unless they borrow. Cash balance is contrasted to fund balance in that it includes only cash.
Funding 101
Full-Time Equivalency (FTE)
Enrollment drives the district’s revenue limit calculation. On the third Friday in September, districts across the state perform the “3rd Friday Count.” The district’s Third Friday Pupil Count of resident students (FTE), combined with 40% of summer school FTE, and provides the final enrollment variable for the revenue limit calculation. This enrollment is averaged over three years and multiplied by the maximum revenue per member to calculate base revenue limit (revenue limit with no exemptions). The revenue limit with no exemptions is then adjusted for non-recurring and recurring exemptions; the resulting figure is the maximum revenue your district can generate through the sources of equalization aid and the local levy.
Equalized Property Value
On October 1, school district property valuations are certified and released by the Department of revenue (DOR). The certification identifies the total equalized value of property within the district, separated by municipality. This is the tax base from which your school levy will be distributed.
Equalization Aid
Your October Equalized Aid Certification determines how much of your revenue limit is paid by State Equalization Aid dollars. Released by the Department of Public instruction on October 15, this value is important because the balance of your “Revenue Limit with Exemptions” is assessed through your local tax levy.
Helpful Equations
TAX LEVY / + / EQUALIZATION AID / = / REVENUE LIMTREVENUE LIMIT LEVIES
Fund 10 (General)
Fund 38 (Non-Referendum) / + / OTHER LEVIES
Fund 39 (Referendum) / = / TOTAL SCHOOL-BASED
TAX LEVY
TOTAL SCHOOL-BASED
TAX LEVY / ÷ / EQUALIZED PROPERTY VALUE / × / $1000 / = / MILL RATE
2017-2018 Budget Adoption
GENERAL FUND (FUND 10) / Audited2015-16 / Unaudited
2016-17 / Budget
2017-18
Beginning Fund Balance (Account 930 000) / 5,860,862.67 / 5,734,198.10 / 5,636,477.13
Ending Fund Balance, Nonspendable (Acct. 935 000) / 0.00 / 0.00 / 0.00
Ending Fund Balance, Restricted (Acct. 936 000) / 0.00 / 0.00 / 0.00
Ending Fund Balance, Committed (Acct. 937 000) / 0.00 / 0.00 / 0.00
Ending Fund Balance, Assigned (Acct. 938 000) / 5,734,198.10 / 0.00 / 0.00
Ending Fund Balance, Unassigned (Acct. 939 000) / 0.00 / 0.00 / 0.00
TOTAL ENDING FUND BALANCE (ACCT. 930 000) / 5,734,198.10 / 5,636,477.13 / 5,475,675.13
REVENUES & OTHER FINANCING SOURCES
100 Transfers-in / 8,891.64 / 10,445.40 / 15,500.00
Local Sources
210 Taxes / 8,058,750.16 / 7,251,652.06 / 7,550,608.00
240 Payments for Services / 0.00 / 0.00 / 0.00
260 Non-Capital Sales / 68,838.67 / 36,053.46 / 5,400.00
270 School Activity Income / 39,988.71 / 44,275.50 / 44,200.00
280 Interest on Investments / 8,278.69 / 8,369.58 / 7,300.00
290 Other Revenue, Local Sources / 63,846.12 / 56,315.28 / 54,000.00
Subtotal Local Sources / 8,239,702.35 / 7,396,665.88 / 7,661,508.00
Other School Districts Within Wisconsin
310 Transit of Aids / 0.00 / 0.00 / 0.00
340 Payments for Services / 260,202.48 / 343,712.00 / 344,148.00
380 Medical Service Reimbursements / 0.00 / 0.00 / 0.00
390 Other Inter-district, Within Wisconsin / 33,720.14 / 0.00 / 0.00
Subtotal Other School Districts within Wisconsin / 293,922.62 / 343,712.00 / 344,148.00
Other School Districts Outside Wisconsin
440 Payments for Services / 0.00 / 0.00 / 0.00