Cypress Christian School-PTO Meeting

Monday, September 8, 2014

Mr. Perry: Open in Prayer

Buddy:

Welcome and general overview of the year

  • Hot Lunch-changed to three days per week this year. Big thank you to all of the volunteers. Everything has gone extremely well with the exception of French fries. We are working on an alternative and will experiment with rice, potatoes and other side dish items to replace the French fries
  • Movie Night-9/26/14 The event begins at 6:30p and we need volunteers to set up (5:00pm), work concessions and clean up afterward. Ask for movie ideas-none presented.
  • We are adding a few committees this year which will all be parent driven. We need a parent to head up each of these committees and they will be overseen by the PTO.

1)Spirit Committee

2)Fellowship Committee

3)Hospitality Committee

Melissa Blizzard-Hospitality Chair

New Elected Position which is the Hospitality Chair: Melissa has created spreadsheets of volunteers with their basic information as well as their availability for volunteer opportunities. Please see her if you are interested in volunteering.

-We need room parents and you can be a “lead” or a “helper”. A lead does not necessarily have to be at school during the party/event but rather organizes everything through email, calls etc.

-Teachers: if you still have your stop sign, sign up sheet for volunteers from Parent Night, please share with me.

MARKET DAY

Jennifer Moor is the Chair and Lori Moore is the Co-Chair. This is a fundraiser for the school and is basically online grocery shopping. We receive up to 20% profit back, depending on our sales. Orders are monthly and the pick up is always the 2nd Thursday of every month. We need volunteers to assist with this process but we also have the 8th graders that help every month.

Last Year: $1600.00

Goal for this year: $2500.00

CRAFT BAZAAR- November 1, 2014

Angie Travis (614-374-6353) is in charge so please contact her if you are a vendor or know a vendor interested in participating OR if you would like to volunteer for this event. Cost is $45 for the space $10 if you need us to supply you with an 8ft table and $5 if you need electricity.

FALL FEST- this is a fundraiser for the 8th grade class, not the PTO.

11/3:next PTO Meeting-mark your calendars. We will vote on our by-laws.

12/8-10: Wiseman Warehouse-this is a great fundraiser and the kids absolutely love to be able to do shopping on their own. We need many volunteers to make this successful.

Tanille-Discuss Night of Giving

Event will be Wednesday November 19 from 7:00pm-9:00pm. There will be dinner and entertainment. This year’s entertainment is comedian Jeff Allen.

-Tickets are $35.00 per person and we are contemplating doing an early bird price for tickets purchased early

-Last year we had Der Dutchman and it will most likely be the same food

-Silent Auction: We need donations for silent auction items so if you or anyone you know offers a service, product or anything that would work in a silent auction, please let us know.

-Mrs. Stewart is having all kids’ classes doing artwork for the auction.

-Childcare is provided for a donation but you must sign up for childcare in advance

-No children may attend the event. Kids in 9th-12th grades MAY attend.

-Last year we had 100 guests in attendance and made $15,000.00. Our goal this year is 300 guests!

Q: Have you ever considered holding this event in the spring? (Rather than right before Christmas)

A: No, it is an incentive for end of year tax credit. We hope that this event will grow each year and it is currently in the beginning stages.

$$-FINANCIALS-$$

As of 6/1: $8201.45 Cash Balance

Currently: $12,741.43

OPEN FLOOR-Q&A

Q: Re: Craft Bazaar-do we partner with local foodbank and allow guests to only pay $1 if they bring a canned good(s)?

Much discussion on this topic. Katie feels it will be very confusing as she worked the entry table the last time. She proposed that we have a sign made indicating that “a portion of this money is going to ______Food Bank”. This would still be giving back to the community but less confusion upon entry.

Q:What was average attendance at Craft Bazaar last time we held one?

A: “Hundreds”

Q:Are we going to sell trashbags again?

A: Our hope is that the Night of Giving will bring in enough that we don’t have to ask the students/parents to sell anything.

Q:What did we make off trashbags last year?

A: $2600.00

Q:Have we ever considering hosting a massive yard sale?

A: No it would have to be planned well in advance as events like this have to put on the calendar very early through the church.

SPIRIT NIGHTS:

9/25: Culvers gives us 20% of all sales (dine in or drive-thru)from 5:30pm-8:30pm and there is no flyer necessary.

October: Lifeway Christian Bookstore-this will be an all day event

Nate from church owns/runs a restaurant (which which?) which typically gives 20% back but he increases to 25% back with a minimum # of guests. Someone please confirm the name of the restaurant for Amy.

CLOSING: Buddy shared some larger, long-term goals for the PTO (new carpet in offices, new gym floor). Reminder that next PTO meeting is 11/3.