Culture Sub-Programme

CREATIVE EUROPE

CULTURE SUB-PROGRAMME

FINAL TECHNICAL REPORT

Agreements signed in 2014

Programme / CREATIVE EUROPE
Sub-programme / CULTURE
Scheme/Action / Support to Literary translation projects
Category: two-year project' or framework partnership agreement'
Grant agreement n°
Application n°
Project title
Eligibility period
Beneficiary organisation : name+ PIC code
Amendment
Has any amendments to the agreement/decisionbeen done during the course of the projects? If YES, specify the type of amendment (dates, budget, bank account, etc.) and the amendment reference n°: / YES NO
Other changes not covered by an amendment
TO BE FILLED ONLY IN CASE OF DIFFERENCE FROM THE GRANT AGREEMENT/DECISION not covered by amendments, and supported with the appropriate documentation
New address of the beneficiary organisation
New legal representative of the beneficiary organisation
New bank account (IBAN)

Public Summary in ENGLISH - Outcomes of the project (External Use)

Provide below a summary in English of the main activities andresults of your project. This public summary will be used to provide information on your project to potential external parties.

Max 2000 characters

OVERVIEW OF THE MAIN PROJECT RESULTS

Executive Summary - Outcomes of the project (Internal Use)

Provide asummary (in English) of the main results of your project. This summary will be usedinternally for the project evaluation. Please indicate main results, challenges and best practicesresulting from the implementation of the projects.

[3000 Characters max.]

IMPLEMENTATION OF THE PROJECT

Please indicate in the table below any change occurred as compared to the original application form. Here you should list any change which did not require a formal amendment. (More detailed information can be included in the relevant sections of Chapter 'E').

N° / Nature of change / Reason for change / Impact on project / Communicated to the Agency? (Y/N)
1
2
3
4
5
6
7
8
9
10

EVALUATION OF THE PROJECT ACTIVITIES

Relevance and added value of the package of books

How relevant was your editorial strategy to support the circulation of European literature in the targeted countries especially with regard to works written in lesser used languages?[1]

Translation

Comment on the translation phase of your project, including any challenges faced, problems incurred, new strategies developed, and/or best practices to be considered.

Distribution and accessibility

How have you ensuredthat the books are accessible to a large public, including outside commercial districts such as urban areas? How extensively have you used digital technologies (electronic bookstores or eBook version) to support your distribution strategy?

Promotion strategy

Describe youroverall promotion strategy and key activitiesimplemented to promote the translated books (e.g. advertising campaigns and other special events such asbook fairs, presentation by the authors, events by the authors).

To what extent and how have you tailored your promotional strategy or activities to the specificities of the books of the package (genre, target, …) ?

How have you interacted with the potential readers ? How extensively have you useddigital technologiesfor that purpose?

Have you realised any activity in connection with the European Union Prize for Literature(EUPL -

RESULTS AND IMPACT

Visibility of the books and authors

To what extent have the books attracted the attention of the media and the audience?

For each book please give your appreciation of the results of the promotion campaignagainst your expectation and objectives?

Please provide supporting documents such as (photo)-copies (or active web-links) of the 3 most influential reviews/critics in the 'traditional media' (press and TV) or new media (e.g. blogs, social communities) with a short explanation of why they are influential (national/general/local/ specialised coverage and reputation etc..).

Book N° and title / Appreciation of the visibility (very good, good, fair or low) and why? / copy or web links 3 most influential reviews/critics

Please describe how you have contributed to raise the profile of the translators.

Sales results

To what extent sales results (as reported in the excel table) are in line with your expectations?

Audience development

To what extent has the implementation of the project allowed you to diversify or expand your usual target readers.

Other positives outcomes for your organisation(e.g. new business models, commercial agreements, networking opportunities, visibility, digital shift) in the medium or long term.

F. STATISTICS/QUANTITATIVE INFORMATION

Organisation– information: fill in the below table with information on the employed staff.

Name of the organisation / Number of staff employed by the organisation before the implementation of the project / Number of staff recruited by the organisation as a result of the implementation of the project / Country / Region
Beneficiary / permanent / temporary / permanent / temporary
1

Please specify which of the following countries hosted and/or benefitted from the activities (tick as appropriate).

Country
ALBANIA
AUSTRIA
BELGIUM
BOSNIA AND HERZEGOVINA
BULGARIA
CROATIA
CYPRUS
CZECH REPUBLIC
DENMARK
ESTONIA
FINLAND
FRANCE
GERMANY
GREECE
HUNGARY
KOSOVO
ICELAND
IRELAND
ITALY
LATVIA
LIECHTENSTEIN
LITHUANIA
LUXEMBOURG
MALTA
MONTENEGRO
NETHERLANDS
NORWAY
POLAND
PORTUGAL
ROMANIA
SERBIA
SLOVAKIA
SLOVENIA
SPAIN
SWEDEN
THE FORMER YUGOSLAV REPUBLIC OF MACEDONIA
UNITED KINGDOM
TURKEY
SWITZERLAND
ALGERIA
ARMENIA
AZERBAIJAN
BELARUS
EGYPT
GEORGIA
ISRAEL
JORDAN
LEBANON
LIBYA
MOLDAVA
MOROCCO
PALESTINIAN AUTHORITY OF THE WEST BANK AND GAZA STRIP
SYRIA
TUNISIA
UKRAINE

What types of promotion activities have been implemented? INSERT YES AND NO COLUMN

Activity / Foreseen number / Effective number
Presence at book fair
Visit of authors or translators
Advertising campaign
Festivals
Exhibitions
Other
Total

What was the audience of the project?INSERT YES AND NO COLUMN

Audience / Foreseen number / Effective number
General public
Youth
Senior citizens
Students
Students in the field of cultural and creative industries
Artists
Cultural & specialist experts
Cultural workers (managers, technicians, etc.)
Staff from educational institutions
Staff from local, regional and national institutions
Other
Total

If other, please give details here below:

Did the project address one or more of these priorities?

Priority / Y/N / Foreseen / effective
The digital shift
Audience development
Testing of new business models
None of these issues

Please explain how the project addressed the selectedpriority(ies) by refereeing to the relevant section of the report

Did the project tackle an equal opportunity theme?

Yes No

If yes please choose the theme(s) addressed by the project
Foreseen / Effective
Roma
Disadvantaged groups
GenderM
Gender W
Migrant
Racial & ethnic origin
Religion /belief
Disability and special needs
Sexual orientation
Ageing
Other Minorities

Please explain briefly how the project addressed the ticked theme(s):

G. BUDGET

Please copy here below the following figures from the final financial statement.

TOTAL DECLARED COSTS
FINAL EU GRANT REQUESTED

Did you obtain other European Union Funding for THISproject?

YES NO
If yes please specify the Grant Agreement / Decision number and the Programme/Action:

Are you beneficiaries of an operating grant financed from the EU budget?

YES NO
If yes please specify the name of the organisation, the year, the Grant Agreement/ Decision number and the Programme/Action:

Please list ANYprojects funded by the EU in which you are currently participating either as partner or as coordinator

Grant Agreement number / Project start & end date / EU programme / Your role: coordinator / partner / Name of the person within your organisation responsible for the management of the project

Add rows if necessary

Please give the following information

Chapter 3.1.3 of Budget:
Which is the national rule of your country regarding depreciation? / Chapter 3.1.6 of Budget
According to the national rule of your country, which is the reimbursement rate per km regarding travel by car (€/km)? / Can you recover VAT? (if not, please provide an official document supporting this non recovery status)

Staff: administration and coordination

Please list below the staff who worked for the project and whois included in the list of invoices:

Last name, first name / Function
(e.g. project manager, administrator, expert, consultant, secretary) / Internal or recruited
(if recruited mention the type of contract) / Name of the organisation (coordinator / partner) / Budget chapter in which costs were inputted

Add rows if necessary

Fill in the following CHECK LIST to ensure that your final report is complete before sending it to us –

NB : if you report is incomplete it might be rejected

Final technical report
Download the correct template from the Beneficiaries space: / 
All parts of the 'Final technical report' are filled in / 
The 'Final technical report' is signed by beneficiary's the legal representative / 
An Electronic copy of ALL translated books is with a photocopy or a photo of the cover pages (Front and back) and EU logo and translators biography
books n°
book n°
book n°
…. / 


Electronic copy of promotion and communication material with EU logo for all books
pls list material submitted :

website address
advertising campaign
etc…

/ 
Electronic copy of press/media coverage of the publication and promotion events for all books
(see technical report d1) / 
Both paper version and electronic version sent to project officer / 
Final financial statement
Download the correct template from the Beneficiaries space: / 
the 'List of invoices and income' is completed in all its parts / 
The 'Final financial statement' signed by the beneficiary's legal representative / 

In case the requested Union Grant is more than 60.000 EUR:
The 'Final financial statement' and all pages of the 'List of invoices and income' signed, stamped and dated by the external auditor producing the certificate.
Report of Factual Findings on the Final Financial Report, produced by the external auditor. Download the correct version of the guidance note and template of the 'Report on factual findings on the Final Financial Report' (Audit procedure type I) from here: / 

In case the requested Union Grant is less than or equal to 60.000 EUR:
a copy of supporting documents (invoices and contracts) for
- The three highest value subcontracts (such as translation, publication or promotion-advertising services) ;
- 25% of the highest costs declared under travel and subsistence. / 
Both paper version and electronic version (Excel) sent to project officer / 

SIGNATURE OF THE LEGAL REPRESENTATIVE:

I the undersigned hereby certify that all the information and financial data contained in this final report are accurate and correct.

The beneficiary allows the European Commission, the Education, Audiovisual and Culture Executive Agency to make available and use of all data provided in this report for the purposes of managing and evaluating the Creative Europe Culture Sub-programme. All personal data collected for the purpose of this project shall be processed in accordance with Regulation (EC) N° 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies.

Data subjects may, on written request, gain access to their personal data. They should address any questions regarding the processing of their personal data to the Executive Agency in charge of the management of their application. For projects selected at European level, complaints may be lodged with the European Data Protection Supervisor at any time.

Legal name of the organisation:

Legal representative

(Surname, First name)

Position in the organisation:

Date: (dd/mm/yyyy) Signature

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[1] Lesser used languages include all the languages officially recognised in Creative europe programme countries, except English, German, French and Spanish (Castilian).