CUB SCOUT POW WOW

TOUR PERMIT MINI-SESSION

January 29, 2011

GilbertHigh School

Purpose:

To familiarize Cub Scout leaders of the purpose of Tour Permits, Tour Permit Policies, when and where to file them, and to assure Tour Permits are properly submitted and comply with National BSA Rules and Policies and the Grand Canyon Council.

Topics to be discussed:

  • Purpose of Tour Permits
  • When a Tour Permit must be filed
  • When to file
  • Insurance requirements
  • Local and National Tour Permits
  • Permission slips
  • Driver responsibilities
  • Tour Permit Resources
  • Other

CUB SCOUT POW WOW

TOUR PERMIT MINI SESSION

January 29, 2011 - GilbertHigh School

Purpose of Tour Permits:

A Tour permit is a planning tool to assist volunteer leaders in minimizing the risks that come from weak or inadequate activity planning.

Tour Permits provide a record of the planned Scouting activity, the number of adult and youth participants, the destination of the activity, the vehicles that will be used for transportation, and is an important tool for the adult leaders as it affects your personal insurance and liability exposure.

The Tour Permit provides the Council information to locate a unit in the event of an emergency. As a precaution, each unit should make known to parents a designated contact who will have detailed information on the location of the unit.

When must a Tour Permit be filed?

A Local Tour Permit must be filed for any overnight activity.

A Local Tour Permit must be filed when the activity involves aquatics or climbing activity.

A Local Tour Permit must be filed when the activity is conducted 25 or more from your normal meeting location or home base.

Before any permit will be approved the tour leader must certify that appropriate planning has been conducted, qualified and trained supervision is in place, permissions are secured, and they have read and have in their possession the Guide to Safe Scoutingand other appropriate resources and at least one leader must be current in Youth Protection Training.

If an activity takes place at a location more than 500 miles from home (one way) or outside the continental United States, a National Tour Permit must be filed.

Local Tour Permits must be filed at least two weeks prior to the planned activity and a National Tour Permit must be filed 30 days prior to the planned activity.

At least one adult on a Pack overnighter must have completed Basic Adult Leader Outdoor Orientation (BALOO) and at least one adult must have completed Planning and Preparing for Hazardous Weather Training.

Permission Slips:

For all activities, trips, and outings, it is highly recommended that each youth provide a signed permission slip from a parent or guardian authorizing them to participate, and for the leader to seek medical attention if required. (This is included as part of the Class 1 Medical Form). Even when a tour permit is not necessary it is strongly recommended to have permission slips and medical forms on hand. Sample permission slips and forms are available at the CouncilServiceCenter.

Insurance:

All vehicles used in a Scouting activity must be covered by a liability and property damage insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed and comply with or exceed the requirements of the country of destination for travel outside the United States. It is recommended that coverage limits are at least $50,000/$100,000/$50,000 or $100,000 combined single limit.

Any vehicle designed to carry 10 or more passengers is required to have limits of $100,000/$500,000/$100,000, or $500,000 combined single limit. In the case of rented vehicles the requirement of coverage limits can be met by combining the limits of personal coverage carried by the driver with coverage carried by the owner of the rented vehicle.

Drivers:

All drivers must have a valid driver’s license that has not been revoked for any reason. Drivers must be at least 18 years of age but an adult leader at least 21 years of age must be in charge and accompany the group.

Seatbelts must be available for all passengers.

If the vehicle to be used is designed to carry more than 15 persons including the driver, the driver must have a Commercial Drivers License (CDL).

Remember, SAFETY IS THE NUMBER ONE CONCERN WHEN ARRANGING TRANSPORTATION FOR SCOUT OUTINGS!! Participants on an outing are not to ride in the back of a pickup truck. All passengers must ride inside the cab.

Tips in filling out a Tour Permit:

  • Write legibly
  • Make sure all information is properly filled in
  • Make sure all appropriate signatures are in place

Note: The Council tour permit policy can be found at under Safe Scouting, then Tour permits.

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