Member Communities
Towns of
Boylston
Florence
Harrisburg
Lewis
Leyden
Lorraine
Martinsburg
Montague
Osceola
Pinckney
Redfield / Rodman
Turin
West Turin
Williamstown
Worth
Nonmember Villages of
Constableville
Lyons Falls
Port Leyden
Turin
Website: tughillcouncil.com / / Executive CommitteeROGER TIBBETTS, Chair
DOUGLAS DIETRICH, Vice Chair
MERIANNE SHELMIDINE, Secretary
IAN KLINGBAIL, Director
CARLA BAUER, Director
STEPHEN BERNAT, Director
ROSALIE WHITE, Director
Contact: Angie Kimball, Circuit Rider
PO Box 34, Redfield NY, 13437
Email:
Cell 315-480-6857
Home315-599-8825

CTHC Executive Committee Meeting Minutes 7/31/2014

The meeting was called to order at 8:21 p.m. by Chairman R. Tibbetts. Also present for the meeting were D. Dietrich, Vice Chairman; S. Bernat, Director; R. White, Director; I. Klingbail, Director; A. Kimball, Circuit Rider and B. Steria, Associate Circuit Rider. There were no introductions.

Minutes: The minutes of the April 3, 2014 Executive Committee meeting were reviewed by the Committee. A motion was made by D. Dietrich and seconded by S. Bernat to accept the minutes as presented. All in favor. (See attached minutes.)

Reports: A)Financial Report – A copy of the CTHC financial report and financial projection as of July 29, 2014 were presented by R. Tibbetts and reviewed by the members. Chairman Tibbetts reported that all town dues have been paid and that the accounts are running close to where they should be. Year-to-Date Carryover: $39,390.09; Receipts-to-Date: $9,726.48; Distributions-to-Date: $3,093.74; Current Net Funds Available: $46,022.83. Following review and discussion of reports a motion was made by I. Klingbail, seconded by D. Dietrich to accept the financial reports as presented. All in favor. (See attached report.)

B) Reports of Towns – A. Kimball, Circuit Rider, presented the July 2014 report of the Towns and reviewed the pertinent information for most of the towns (see July notes, attached). Following this report B. Steria, Associate Circuit Rider, reported on the five towns that she covers.

C) Tug Hill Updates and Project Reports – A. Kimball, Circuit Rider, gave the Committee an update on the ongoing Special Areas and Highway Mapping projects.

D) Any other reports – There were no other reports.

Old Business: Invitation to villages to join the Council– The matter will be discussed again in the future, once the schedule has settled down.

New Business: A) Supercog Discussion: The manner in which the Supercog meeting has been handled in the recent past was discussed. The feeling of the Committee was that with the Commission running the meeting, the COGs had less interaction among themselves. The Committee was of the opinion that the meeting should return to the way it was handled in the past, with a less formal and more interactive meeting; where attendees could speak to other elected officials about similar problems rather than being presented to exclusively.

B) Website – Posting of Notices/Minutes: A. Kimball, Circuit Rider, addressed some concerns with the posting of meeting notices and the distribution and availability of minutes that the Council should be following, according to the classes she has taken. She felt that if she could take a class to learn how to manage the website, the Council could manage their own site and be able to use it to post these items. S. Bernat, Director, mentioned how stringent the requirements were for towns having their own website, in regards to posting and updating information. The Council’s website would allow for the Towns contact information and other information to be available without the Town’s themselves having to run a website. The Committee approved A. Kimball to take the necessary classes toward eventually taking over this responsibility.

C) Fall Dinner: The Committee selected the date of 9/18 for the Fall Dinner, with cocktails to be at 6 pm and dinner at 7pm. Vice Chairman D. Dietrich will speak to the Central Hotel in Glenfield about hosting the dinner and will get the price information to A. Kimball, so the invitations can be made. I. Klingbail, Director, will speak to R. McKenzie, Lewis County’s Emergency Management Coordinator, about being the guest speaker. The Committee also discussed the spring dinner at the Hideaway in West Leyden and they felt that it was fairly good, but not as good as the previous dinner.

D) Any other new business –None

With no more business before the Committee a motion was made by R. Tibbetts and seconded by D. Dietrich to adjourn the meeting at 9:24 pm. All in favor.