CTC-ONS 2013 Board and Committee Meeting February 16, 2013

Location: Buca Di Beppo

Attendees: Debbie Heim, Carol Amfahr, Marla Skoog-Prues,Sue Partusch, Lynne Brophy, Monica Feiler, Carol Turner, Ruth Gholz, Nancy Murrin, Gigi Robison

Absent:

Call to Order: 12:00pm

Topic / Information / Action / Target Dates, F/U
Secretary report-Carol Amfahr / Minutes from Novemberreviewed and updated.
Goal to have minutes to board within a week of meeting and have a copy sent to board 1 week before next meeting for review. / Minutes approved by Marla and Sue / To be placed on vc
President report-Debbie Heim / Welcome Lynn to board. ONS national website has a wealth of well-written documents for chapters to use for each chapter position. Click on membership, chapters, and general information pertinent to chapters. Debbie found that chapter roster should be submitted quarterly. This is done semi annually. Transition meeting is the annual board meeting in February. President is allowed and covered by chapter to go to congress. We have budgeted $1500. Debbie set up a separate email account to send out e-vites. CTCONS @ live.com.
Treasurer report-
Marla Skoog-Prues, Sue Partusch (elect) / Marla completed annual budget and sent to ONS national last week. Board reviewed past budget and bank statements, and each committee chairreviewed projected budgets and updated.
$28,202 checking
$1363.40 savings
Sue Partusch and Marla met and inputted the data from September.
Sue Partusch is treasurer elect and is working with Marla. We will need a program chair.
Director At Large-Lynn Brophy / Learning the role. She would like to receive feedback on website. Board provided some suggestions including; maybe place on website on how to apply for scholarships, scholarship application, and excellence award ($300)and Pearl Moore ($150) application, conference scholarship. On calendar, place the location of the meetings. Restart“member of the month:” by highlighting a member. Ruth suggested highlighting the board this next month.
Newsletter-
Ruth Gholz, / Ruth needs president’s letter, and program to submit for March meeting, Monica Feiler is moving and need replacement, Ruth to place an announcement in Kinesis. Deadline is February 28, 2013. Acknowledge new members, awards, etc. Red rose award to write up for newsletter. Email to board and place on website. Need co-editor. / Kinesis articles due 2/28/13
Program-
Sue Partusch / Average of 45 persons attended each program last year and has been consistent with this year. 4 more programs this year. February 20, March 21, Products Fair at Embassy Suites, April 18 at Montgomery Inn, May program has all expenses are covered. Needs assessment still to be sent out in April. The board recommended $500 honorarium, and to cover mileage and hotel for Bertie Ford, speaker for products fair. 37 tables are already reserved with over $17,000 is coming in. Vendors are spending much more money this year. We really need to push for members to come. Twenty dollars for both members and non-members to come. Advertise for the raffle, consider a membership and another big $ item such as Kindle Fire. Gigi and Marla are purchasing the raffle prizes. We need to solicit prizes also. Send a save the date card by email. Set up at 5 pm but arrive at 4 pm. Debbie set up e-vite for meetings. Debbie is struggling to get pay pal set up. Place pay pal on website and direct people on e-vite to go to website to pay. Brainstorming for next year for programs for next year with the following suggestions: survivorship, pain and genetics, radiation oncology and surgical oncology, nccn updates, accreditation by commission on cancer, patient navigation, distress management, QOPI from ASCO, nursing law, informatics, nursing research, HPV related head and neck CA, futility and moral distress. / Need help for March Products Fair. Be there by 4 pm if possible.
Nominating-
Carol Turner / Need scholarship blank application form. Need all completed applications by end of February. Present awards in March. / Applications due 2/28/13. Present awards in March.
Membership-
Monica Feiler / Last year 119 members and this year is the same. 35 members last year did not renew this year. 23 new members and picked up 8 from 2011 and older years. In 2014, national dues with include local chapter dues. Possibly this position will change to more of a recruitment position. Monica did receive a handful of surveys of why people did not renew-most often move from area and family commitments. Monica asked about directory, which was set up and never sent out, do we still want this? Yes. Send to Debbie Heim Plan to place on website, but it will be protected as only members can view. Suggestions for new members, welcome packet with information on board members, website, guest pass, etc. Recommended to have different colored nametag to allow for introductions. Monica discussed her role and time commitment, 2-3 hours to prepare for autumn renewal, 2-3 hours to process new membership paperwork (seasonal), door prizes purchase, 1 hour each week to update membership directory. Recommend to announce at February’s meeting, at least co-chair. Debbie will send out email announcing this position. This is an appointed position.
Archives-
Gigi Robison / Still collecting and processing.
Outreach Ohio-
Nancy Murrin / Outreach Mentorship award is due March 1. Nancy recommends nominating Susan Colding. Nancy is taking over the basket at Outreach meeting. The monies earned are donated to ONS Foundation. Suggestions: book lovers, ice cream, cooking basket. / Outreach Mentorship award due 3/1/13.
Update over the coming year. / Must update the strategic plan. ONS has changed the format. Look at the new format to make the adjustment for next meeting. Look at your role and responsibility and update for next meeting. Health policy liaison is Janet Goldener. Need to reiterate her role and responsibility. Journal club disbanded which was CTC professional committee, which is also disbanded.
Membership/Business meetings / National guidelines state we have to have 4 business meetings per year. Board members liked the written form as well.
Voting Process / To be covered next meeting.
Leadership weekend / To be covered next meeting.
Blast emails / Debbie asked the board’s opinion on what are appropriate emails for dispersing to the general membership. Professional education is ok. Job posting are charged at $50. Outreach opportunities such as light the night, race for cure, bone marrow donation are ok.
Facebook / Yes we have a site. Barb Henry set it up. Need log in information.
Fundraising / To be covered next meeting.
Board meeting dates for 2013 / Location trying for central located like Kenwood area, or look at hospital conference rooms. Next meetings May 8 (Wed), August 7 (Wed), November 6 (Wed). / Next meetings
May 8,
August 7, November 6.

This meeting was adjourned at 3pm.

Submitted by Carol Amfahr, secretary