INDENT FORMAT NO. 3

CSIR- INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751013

INDENT FOR NORMAL PURCHASE OF ITEMS

(For purchase of goods costing more than Rs 2 lakh and PAC items)

Indent No. & Date……………
(To be filled by the Purchase section)

TO BE FILLED BY INDENTOR:

Date: ______

Name of Indentor ______Designation & ID No.______

Name of Project Leader ______Designation & ID No.______Name of Division/Section ______Project No. ______

Phone No. of Indentor ______Phone No of Project leader ______

Total cost of indented items Rs. ______Project Dates: Starting ______Ending ______

Category (A) Asset /Non-Consumable/ Consumable(Please specify) ______

(B) Fresh/Additions/Replacement (please specify) ______(C) Imported/ Indigenous______

*The following items may kindly be procured for (purpose in brief) ______

______

S. No. / Generic name of the item with detailed specification and Description
(Please use separate sheet, Duly signed, if necessary) / Quantity / Estimated Cost of each item in Rs. (Including all taxes & duties)
  1. Certified that the specifications are complete and correct to meet the requirement fully.
  2. The estimated cost of indented items is based on: (A) Budgetary quotation (B) On previous purchase basis (C) On the purchase of other organization (D) Prices available on website/Price list. (D) Any other (Pl. specify)______
  1. The purpose, end use and summary of the functions of the indented equipment/item______
  1. Justification for purchase of additional unit of equipment, in case the item is already available in Institute/Division (to justify duplication of items)______. /NA

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  1. The details, such as, the useful life of the equipment, availability of spares, arrangement for maintenance etc.______
  1. Please tick the appropriate one: (i) the equipment will enhance research capabilities of CSIR-IMMT (ii) will attract other projects (iii) will increase ECF of CSIR-IMMT. (iv) Not applicable
  1. Required Warranty Period : ______
  1. Whether AMC will be required after expiry of warranty period: Yes/No/NA
  1. The delivery of the item is required on or before______(Please mention date or period).
  1. Whether the installation requirements like area, power, civil works etc. are ready - Yes/No/NA

If No, expected time by which requirements will be completed______.

  1. The inspection report of the material shall be sent to Stores within ______days after receipt of the goods.
  2. The approximate period required for the equipment to become operational from the date of its arrival______
  1. The installation/commissioning of the equipment shall be done by:- Indentor/Supplier/Manufacturer/Indian representative/Authorized agent/dealer/Not required (Please tick the appropriate one)
  1. Whether training is required, if so, please mention type of training (operational or maintenance) required along with proper justification & place of training.______

______. No/NA

  1. Justification in case of recommending Limited Tender for items costing more than Rs. 25 Lakh or recommending Single Tender (Other than proprietary item) or.______

______. /NA

  1. Whether PAC/PUC/Single Tender certificate enclosed.

Enclosed/NA

  1. The log book for the operation of equipment shall be maintained by the user. Yes/NA
  2. The list of available vendors, their complete addresses, past experiences, if any and their websites wherever available. (Please give the names of vendors of comparable reputation and market share):

1.______

2.______

3.______

4.______

5.______

6.______

(Signature of the Indentor with date) (Signature of Project Leader with date)

FOR USE BY STORES

  1. Availability of item in stores : (a) Available (b) Not available (Please tick the appropriate)

Stores & Purchase Asstt.______S.O. (S &P) ______

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______

Details of Budget Provision

Project details
Project No. / Starting Date / Closing Date

Verified: Sufficient of fund is available under above mentioned project/budget head

PMEF&AO

PURCHASE COMMITTEE / TECHNICAL & PURCHASE COMMITTEE

  1. Purchase Committee met on dt. ______and examined/checked the specification and recommended to process the indent through e-tendering in Central Procurement Portal(CPP).
  2. Purchase Committee constitutes a Technical Sub Committee(TSC) consisting of the following members for examination/ modification of the specification and subsequent evaluation of the bid received after tendering: (to be striked out if not applicable)

1) ______

2) ______

3) ______

III. The mode of tendering will be Limited / Open / Global tender inSingle/Double bidwith / without EMD of Rs.______and to be displayed in CSIR-IMMT’s Website for wide publication.

IV. Any other mode:______

SPOF&AOI.O./P.L.Member Member

Member (Chairman P.C)

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