CS-214 Position Description Form s30
REV 10/2005 / 1. Position Code
AUDSPL2A18N
State of Michigan
Department of Civil ServiceCapitol Commons Center, P.O. Box 30002
Lansing, MI 48909
Federal privacy laws and/or state confidentiality requirements protect a portion of this information. /
POSITION DESCRIPTION
This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.
2. Employee’s Name (Last, First, M.I.) / 8. Department/Agency
Michigan Department of Transportation/Central Office
3. Employee Identification Number / 9. Bureau (Institution, Board, or Commission)
Office of Commission Audits
4. Civil Service Classification of Position
Auditing Specialist-2 (13) / 10. Division
Internal Audit Division
5. Working Title of Position (What the agency titles the position)
Auditing Specialist / 11. Section
Internal Audit Services & Professional Practices Section Manager
6. Name and Classification of Direct Supervisor
Chris Schafer, Internal Audit Services & Professional Practices Section Manager, Auditor Manager 16 / 12. Unit
7. Name and Classification of Next Higher Level Supervisor
Dean Harr, State Division Administrator 17 / 13. Work Location (City and Address)/Hours of Work
425 W. Ottawa St., Lansing, MI / Typically M-F 7:30-4:30
14. General Summary of Function/Purpose of Position
This position functions as the Office of Commission Audits (OCA) technical staff specialist in matters related to OCA's peer review, quality assurance, professional research, computerized audit and office functions, and other matters as requested. The position is responsible to perform the functions required in planning, managing, supporting, and maintaining OCA's use of software, including C-TRAK, TeamMate, and ACL. The position is responsible for providing systematic monitoring and evaluation of the various aspects of OCA's services to maximize the probability that the office processes and procedures are attaining high standards of quality. As an Auditing Specialist 13, this position is responsible for the completion of a variety of highly-complex auditing assignments of significance to the department, using independent judgment and limited supervision, on behalf of OCA. This position is responsible for reviewing the State Transportation Commission meeting agendas and providing working papers and reports to the Commission Auditor regarding certain accounts receivable and audit reports outstanding prior to Commission approval. This position conducts financial audit follow up to assure that audits are timely processed by the department and, as applicable and from a customer service standpoint, provides consultation services and technical advice to other areas of the Department and OCA staff.
For Civil Service Use Only
15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.
List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.
Duty 1
General Summary of Duty 1 % of Time 55This position functions as a statewide specialist responsible in matters related to professional quality assurance and computerizing the auditing and office functions of the OCA.
Individual tasks related to the duty.
· Provide software assistance (mainframe and micro) to the Commission Audits staff.
· Develop and maintain information systems for audit and office functions, which include analysis, design, programming, testing, implementing, and executing these systems.
· Act as technical liaison with individuals inside and outside of the department who are users of these systems.
· Develop, provide, and/or facilitate training to OCA staff in data processing and computerized audit application.
· Maintain expertise on new information system technology and recommend hardware and software packages to meet the automation needs, for audit and office applications, which will improve the efficiency and effectiveness of the office.
· Provide systematic monitoring and evaluation of the various aspects of OCA's services to maximize the probability that standards of professional quality are being attained by the offices processes and procedures.
· Develop and establish quality assurance standards and measures for the information technology services within the organization.
· Gather and analyze data in support of business cases, proposed projects, and systems requirements.
· Apply analytical and problem-solving skills to help validate IT processes through careful testing in order to maximize the benefit of business investments in IT initiatives.
Duty 2
General Summary of Duty 2 % of Time 30This position is responsible for the completion of a variety of complex auditing assignments statewide. Review State Transportation Commission meeting agendas for final determination of whether contracts have received the required reviews and provide working papers and reports to the Commission Auditor regarding certain accounts receivable and audit reports outstanding prior to internal approval and Commission approval. Conduct financial audit follow up to assure that audits are timely processed by the department and, as applicable and from a customer service standpoint, provide consultation services and technical advice to other areas of the Department and OCA staff.
Individual tasks related to the duty.
· Monitor, oversee, establish, determine and recommend audit strategies, programs, and procedures for audit assignments within the Office of Commission Audits.
· Perform various Quality Assurance, Quality Assessment, and Quality Control activities as part of OCA's Quality Assurance and Improvement Program.
· Obtain, compile, and record pertinent information to prepare reports.
· Provide consultation and technical advise to other areas of the Department and OCA staff.
· Plan, coordinate, and expedite work projects.
· Participate in financial and compliance audits, assessments, and consulting engagements.
· Prepare the monthly Accounts Receivable Report and semi-annual Finacial Audit Follow-Up Reports for State Transportation Commission meetings.
Duty 3
General Summary of Duty 3 % of Time 5Participate in Continuing Professional Education opportunities as required by audit standards.
Individual tasks related to the duty.
· Participate as required.
Duty 4
General Summary of Duty 4 % of Time 10Perform other duties or special assignments related to the department, office, or division, as assigned.
Individual tasks related to the duty.
· Perform as assigned.
Duty 5
General Summary of Duty 5 % of TimeIndividual tasks related to the duty.
·
Duty 6
General Summary of Duty 6 % of TimeIndividual tasks related to the duty.
·
16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary.
Decisions regarding the methods used in gathering and analyzing data to proceed independently. Decisions also include what software package will best suit the needs and how an automated system will accomplish its objective. Determine risk and materiality when performing assignments. Identify, recommend, and implement improvements in area of responsibility.
17. Describe the types of decisions that require your supervisor’s review.
When the decision would affect office or department policy or operations.
18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.
Work involves the use of a computer and a normal physical effort to sit, walk, bend, reach, or stand at will.
The job may require travel away from home, including overnight and weekends; a valid driver's license is required.
The ability to carry or lift medium weight loads (approximately 25 to 30 lbs.) including records, work papers, computer, printer, and calculator is a normal part of this job.
A non-smoking work environment cannot be guaranteed in the performance of work outside the Van Wagoner (Transportation) Building.
19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)
NAME / CLASS TITLE / NAME / CLASS TITLE
20. My responsibility for the above-listed employees includes the following (check as many as apply):
Complete and sign service ratings. Assign work.
Provide formal written counseling. Approve work.
Approve leave requests. Review work.
Approve time and attendance. Provide guidance on work methods.
Orally reprimand. Train employees in the work.
21. I certify that the above answers are my own and are accurate and complete.
Signature Date
NOTE: Make a copy of this form for your records.
TO BE COMPLETED BY DIRECT SUPERVISOR
22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?Yes
23. What are the essential duties of this position?
This position functions as the Office of Commission Audits (OCA) technical staff specialist in matters related to OCA's peer review, quality assurance, professional research, computerized audit and office functions, and other matters as requested. The position is responsible to perform the functions required in planning, managing, supporting, and maintaining OCA's use of software, including C-TRAK, TeamMate, and ACL. The position is responsible for providing systematic monitoring and evaluation of the various aspects of OCA's services to maximize the probability that the office processes and procedures are attaining high standards of quality. As an Auditing Specialist 13, this position is responsible for the completion of a variety of highly-complex auditing assignments of significance to the department, using independent judgment and limited supervision, on behalf of OCA. This position is responsible for reviewing the State Transportation Commission meeting agendas providing working papers and reports to the Commission Auditor regarding certain accounts receivable and audit reports outstanding prior to Commission approval. This position conducts financial audit follow up to assure that audits are timely processed by the department and, as applicable and from a customer service standpoint, provides consultation services and technical advice to other areas of the Department and OCA staff.
24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.
None of the duties and responsiblities of this postion have changed since the position was last reviewed.
25. What is the function of the work area and how does this position fit into that function?
The Internal Audit Division conducts performance and financial compliance audits and assessments, as required. Within the division, staff members conduct assessments and audits of selected aspects of the operations of the department and department vendors and customers; liaise on the department's behalf with the various other State and federal agencies; conduct performance, financial, and compliance audits; review sub-recipient audit reports; and conduct pre-award authorization reviews, pre-award audits/examinations, and agreement reviews of proposed agreements, with local units of government, public utilities, public transportation agencies, railroads consultants, planning agencies, and others.
This position performs as an auditing specialist for the Division and OCA and is responsible for automated information technology systems; audits of complex data processing operations and performing performance, financial, and compliance audits as needed; reviews of State Transportation Commission meeting agendas and preparing related reports; special audit assignments; and financial audit follow ups to assure that audit recommendations are being processed timely.
26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.
EDUCATION:
Possession of a Bachelor's degree, or higher, with at least 24 semester (36 term) credits in accounting.
EXPERIENCE:
Four years of professional experience equivalent to an Auditor, including two years equivalent to an Auditor P11 or Assistant Auditor General P11, or one year equivalent to an Auditor 12 or Assistant Auditor General 12.
Alternate Education and Experience
Possession of a Certificate in Public Accounting (CPA) may be substituted for one year of P11experience.
Possession of a Certified Management Accountant certification (CMA) may be substituted for six months of P11 experience.
Possession of a Certified Internal Auditor certification or a Certified Information System Auditor certification may be substituted for one year of experience at the P11 level for positions responsible for internal auditing.
Possession of a bachelor's degree with 24 semester (36 term) credits in finance, information systems, or management may be substituted for the education for positions responsible for internal auditing.
KNOWLEDGE, SKILLS, AND ABILITIES:
The ability to clearly and tactfully communicate information and ideas both verbally and in writing.
The ability to operate a computer, and obtain and maintain proficiency in various IT-related audit tools as specified by management (TeamMate, ACL, MS Excel, Access, Visio, C-TRAK, etc.).
Knowledge of generally accepted professional accounting and auditing principles and practices. Knowledge of internal auditing standards. Knowledge of the principles, practices, methods, and techniques of governmental accounting and auditing as used by municipality, county, and other local units of government. Knowledge of government auditing standards.
The ability to research professional auditing and accounting standards and objectively convey the results of such research to stakeholders.
CERTIFICATES, LICENSES, REGISTRATIONS:
Professional certifications/licenses, including CPA, CIA, CISA, CGMA, CMA, and CFE, attained through formal examination, are desirable.
A valid driver's license is required.
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.
27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.
Supervisor’s Signature Date
TO BE FILLED OUT BY APPOINTING AUTHORITY
28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.29. I certify that the entries on these pages are accurate and complete.
Appointing Authority’s Signature Date
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