REV 8/2007 / 1. Position Code
DEPTMGR3E26N
State of Michigan
Civil Service CommissionCapitol Commons Center, P.O. Box 30002
Lansing, MI 48909
Federal privacy laws and/or state confidentiality requirements protect a portion of this information. /
POSITION DESCRIPTION
This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.
2. Employee’s Name (Last, First, M.I.) / 8. Department/Agency
Natural Resources
3. Employee Identification Number / 9. Bureau (Institution, Board, or Commission)
Resources Management
4. Civil Service Classification of Position
Departmental Manager 3 (14) / 10. Division
Parks and Recreation
5. Working Title of Position (What the agency titles the position)
regulatory Unit Manager / 11. Section
Resource Management
6. Name and Classification of Direct Supervisor
Jason Fleming, State Division Admin. 15 / 12. Unit
7. Name and Classification of Next Higher Level Supervisor
Ron Olson, State Administrator 18 / 13. Work Location (City and Address)/Hours of Work
Mason Building, Lansing MI
8 a.m. – 5 p.m. Must work some weekends & Holidays
14. General Summary of Function/Purpose of Position
This position is a managerial position and serves as the Supervisor of the Regulatory Unit of the Resource Management Section of the DNR, Parks and Recreation Division.
Responds to public inquiries with the division position on various issues.
Responsible for development, review and implementation of policies and procedures for state parks and boating programs. Assures that polices and procedures adequately fulfill program needs while complying with Department policies and applicable laws. Is responsible for Division lead on legislative bill analyses.
Manages the following programs: Litigation, Law Enforcement, Policy, Concessions/Leases, FOIA, IT integration, commercial operations, memorandums of understanding/agreements, technological innovations, and Department web updates.
Serves as Division Representative on various departmental and public committees.
For Civil Service Use Only
15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.
List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.
Duty 1
General Summary of Duty 1 % of Time 25MANAGEMENT AND SUPERVISION
Individual tasks related to the duty.
· Selects and assigns staff ensuring equal employment opportunity in hiring and promotion.
· Monitor and review leasing and concession activities.
· Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
· Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
Provides discipline when necessary.
· Ensures proper labor relations and conditions of employment are maintained.
· Maintains records, prepares reports, and composes correspondence relative to the work.
· Provides day-to-day supervision of unit staff, Interns, Student Assistants and temporary employees in the Division Office.
· Develops and completes employee service ratings.
· Develops and monitors budget on a bi-weekly basis. Works with direct supervisor on budget items two years in advance
· Develops quarterly goals; monitors and reports progress.
Duty 2
General Summary of Duty 2 % of Time 25Manage the Division’s Policy Development programs, Concessions/Leases/Use Permit programs, Commercial Use programs, and Litigation/ Claims Programs.
Individual tasks related to the duty.
· Review public incident reports to assess trends and recommend solutions.
· Develop new policies and procedures as circumstances require. Update existing policies on a continuous schedule to meet changing needs of the Department/User environment.
· Review all PRD Leases and provide guidance to staff regarding contract language related to PRD and Department goals and initiatives.
· Review and work with Concession and Lease Manager of standards and language. To work with Concession and Lease Manager to adapt concession operations to be in line with current trends and needs for customers.
· Represent PRD as the Commercial Operations Workgroup representative. Work with other Divisions in developing Department wide standards for policies and procedures related to commercial operations and event permit
· Conduct and analyze nationwide research involving other recreation-based entity policies, procedures and initiatives.
· Serve as the Division Representative or liaison on various committees within the Department, including, but not limited to, sign committee, law enforcement committee, uniform committee,
· Serves as liaison between the Parks and Recreation Division and the public on policy and legal related issues.
Duty 3
General Summary of Duty 3 % of Time 25
Review, monitor, and analyze legislative bills and initiate and review existing and proposed administrative rules, internal and external policies and procedures to insure they fulfill program needs while complying with Department policies and applicable laws.
· Individual tasks related to the duty.
· Gives guidance to field staff on questions of Policy/Procedures, Rules, and Orders or assigns this role to the Legal Analyst within the section.
· Recommends the development of administrative rules and regulation, Land Use Order’s and Wildlife Conservation Orders of the Director and which is the appropriate regulation, including policies, procedures and guidelines.
· Serves as Parks and Recreation Division resource person on operations issues for parks and boating programs.
Duty 4
General Summary of Duty 4 % of Time 15Develop standards and programs related to data, information and technology needs in conjunction with the PRD Data Coordinator.
Individual tasks related to the duty.
· Works with the Data Coordinator to develop a technology plan for PRD
· Determine a budget for data and technology needs to address new opportunities and maintain existing applications, including the potential replacement of those existing programs and applications
· Develop and coordinate a statewide counter program to assist with determining visitation numbers in underrepresented areas (boat launches, trails, rustic park areas). Work to adapt and find better ways to calculate existing park use numbers
· Work with Data Coordinator to establish consistent reporting mechanisms for CRS and other applications. This would require establishing queries which address annual data requests and have these set up to be executed on a seasonal basis
· Work with Data Coordinator to address other applications and data needs for the Department
· Work with Safety Coordinator to address future communication needs related to safety and law enforcement
Duty 5
General Summary of Duty 5 % of Time 10Responds and coordinates public inquiries for issues related to the Regulatory Unit. Responsible for disseminating policy and rule changes to staff and the public.
Individual tasks related to the duty.
· Responds directly to public questions and concerns utilizing the public media, if necessary, as well as standard written memos and verbal communication methods for individual questions.
· Performs role in managing log letters pertaining to the Regulatory Unit, assigning background research tasks to PRD field employees as well as working with other Parks and Recreation Divisions, Department Divisions and other groups as necessary. Ensures that response deadlines are met.
· Attends public meetings as needed to represent the Division’s Position on various issues.
· Provides routine electronic content on policy and law changes as well as provide existing information to update staff on current issues and existing programs. This could be through internal electronic newsletters and existing public, electronic mail deliveries
·
16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary.
1. Interpret for the field and management the various statutes, administrative rules, orders and policies, existing and proposed. Guide the field regarding how to apply these regulations to their activities.
2. Issue reports and evaluations of various reporting forms and methods.
3. Oversee the development of various reporting forms and methods.
4. Decisions that can directly impact the Division’s successes in the area of health and safety of employees; well being and security of the facility user; protection of the natural resource and loss control for the Division.
17. Describe the types of decisions that require your supervisor’s review.
Policy implementation. Budget allocation. Issues which may affect change in Division’s philosophical direction. Public injury claims/litigation that may have significant Department impact. Leasing and concession direction if proposals are out of the normal course of business.
18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.
Ability to work in office environment. Ability to participate, for evaluation reasons, in various training sessions including law enforcement. Ability to work a variety of shifts and outdoors in a variety of weather conditions as needed.
Approximately 85% of work is in an office environment. Approximately 15 % of work is conducted at various park locations as well as public meetings.
19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)
NAME / CLASS TITLE / NAME / CLASS TITLE
Doug Rich / Departmental Analyst A
Brenda Mikula / Department Specialist 13
Chris Kargel / Department Analyst A
20. My responsibility for the above-listed employees includes the following (check as many as apply):
X Complete and sign service ratings. X Assign work.
X Provide formal written counseling. X Approve work.
X Approve leave requests. X Review work.
X Approve time and attendance. X Provide guidance on work methods.
X Orally reprimand. X Train employees in the work.
21. I certify that the above answers are my own and are accurate and complete.
Signature Date
NOTE: Make a copy of this form for your records.
TO BE COMPLETED BY DIRECT SUPERVISOR
22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?Yes
23. What are the essential duties of this position?
Essential duties include management of staff and overall direction on policies and procedures for boating and state parks. Responsible for policy/procedures re: litigation, law enforcement, concessions/leases, Freedom of Information Act requests and volunteers
24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.
Scope of responsibilities has removed two statewide grant programs and three new personnel. Snowmobile and Off Road Vehicle grants where removed, with each program having a position for oversight. This position was responsible for the oversight of the safety and inspection programs which included the position that formally reported directly to the Resource Management Section Chief. The marketing programs were moved to the Section Chief. Outreach and labor relations were not part of this position and were handled through program services.
25. What is the function of the work area and how does this position fit into that function?
The Regulatory Unit is responsible for the preparation of concession and lease agreements, the formulation and interpretation of policy and procedure, the management of the law enforcement program, management of claims and litigation, and the creation of publications for public use. Day-to-day response to public concerns and complaints are also part of the overall responsibilities. A wide variety of field-related issues become the responsibility of this position to review and participate in an ultimate resolution.
This position supervises employees engaged in the above responsibilities.
26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.
EDUCATION:
Possession of a bachelor's degree in any major.
EXPERIENCE:
Four years of professional experience, including two years equivalent to the experienced ( P11) level or one year equivalent to the advanced (12) level.
This position has a Selective Position Requirement (SPR): 2 years of legislative or regulatory experience related to natural resources issues and their programs.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of federal, state, and local laws relating to recreation and parks as well as a strong background of field experience in parks and recreation.
Knowledge of statutes and trial decisions as impacting outdoor recreation liability. Ability to interpret, apply and communicate, both orally and in writing, information regarding recreation law policy.
Ability to supervise and manage staff.
CERTIFICATES, LICENSES, REGISTRATIONS:
None
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.
27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.
Supervisor’s Signature Date
TO BE FILLED OUT BY APPOINTING AUTHORITY
28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.29. I certify that the entries on these pages are accurate and complete.
Appointing Authority’s Signature Date
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