CROOKED RIVER RANCH
SPECIAL ROAD DISTRICT
September 10th, 2014
MEETING MINUTES
The September 10th, 2014 regular meeting was held in the Juniper Room, Ranch Administration building, 5195 SW Club House Road, Crooked River Ranch. Chairman Pelly called the meeting to order at 5:00 pm. The flag salute was conducted and roll call taken. Present were Chairman Vince Pelly, Director John Williams, and Director Clarence Palm. Also in attendance was the CRR Road Supervisor George Gregory and visitor Joan McKenzie.
Consent Items:
Minutes for the SRD meeting of August 13th, 2014 and the special meeting of September 3rd were reviewed / discussed.
A treasurer’s report was given by Treasure Palm. The beginning balance in the General Fund was $121,657.95. Deposits were $63.00 interest, $0.55 UTA interest, and $1,542.13 prior year taxes, making a total of deposits of $1,605.68. Bills to be paid are $230.00 to CRRC&MA for signs and sign hardware reimbursement. Also, $243.75 to the Bend Bulletin for advertisement of the crack sealing project, for a total of $473.75 for expenses. This left an ending balance of $122,789.88 in the General Fund.
Written Correspondence: NAR indicates No Action Required, information only.
Bill for publication of crack seal bid notice from Bend Bulletin. To be paid.
Bill from CRRC&MA for signs and sign hardware. To be paid.
Director Williams motioned to approve the consent items as discussed. Director Palm made the second. Vote was unanimous in favor.
Notices: Items received that are information only, and not included in the consent items.
Email from Joan McKenzie inquiring what to do about people tearing up gravel roads with quads or vehicles. It was responded to, that they should be reported to the sheriff in whatever county they are observed in, and if a vehicle, to get a license number, if possible.
Committee Reports:
Road Maintenance Manager George Gregory reported that, for August:
Performed maintenance on Peninsula from Meadow to Geneva View Place
Completed prep work on Puma Drive, Perch, Tarpon, Stallion Drive and Sheltered Place for rocking grading, watering and rolling. Replaced bad parts on the roller, replaced hydraulic hoses on the back hoe, and repaired a water leak on the F150. The employee that was out for health reasons has returned.
Animal carcasses were picked from the road right of way and 12 were transported to the landfill.
Alternate Exit Committee: Director Williams reported:
A meeting was held on September 9th. Chair Bim Gander hosted the meeting that was attended by representatives from Jefferson County, Deschutes County, BLM, ODOT, and the coordinator for the “Jefferson County Wildfire Protection Plan”. Also ranch Administrator LaPora and quite a few residents and members of the exit committee. The meeting seemed to go well, with the next steps being identified to go forward.
Old Business:
Parkey with the manure building up in the road right of ways, progress has been made and continues.
On Box Canyon, the trailer remains in the right of way. Attempts have been unsuccessful at contacting the resident. A letter will be sent to the owner requesting compliance.
Two bids were received for crack sealing of Clubhouse Road, Ermine Road, Rainbow Road, Hayes Road, and the old fire hall parking area, but both were placed in incorrect mailbox slots and not discovered until after the special meeting called for the bid opening September 3rd. After discussion, it was decided to open the bids and to go ahead. The bids received were CR Construction for $35,421.75, and Tri County Paving for $30,426.50. Tri County Paving is the winning bidder and has been notified. The work is to be completed within 30 days from bid signing.
New Business:
A traffic counter was placed on Chinook Road East of Antelope Road on August 29th at about 3 pm. It remained until September 8th about 1 pm. The count was a total of 51,938, with 26,114 coming onto the ranch and 25,824 exiting. The results were shared at the Alternate Exit meeting.
The SRD has drafted Resolution 14-15-2 stating that the SRD agrees to accept a road right of way easement for an alternate exit road between the end of Quail Road and Lower Bridge Road from the Bureau of Land Management for maintenance purposes. Also, to act as a fiscal intermediary between CRRC&MA and granting authorities to have the work performed. Director Williams motioned to approve the resolution. Director Palm seconded. A vote was unanimous in favor.
Announcements:
The next regular meeting is to be held on October 8th in the CRR Administration Building, Juniper Room at 5 pm.
Public Comments: None
Other:
Road Supervisor Gregory inquired about the situation of Rainbow Road between Bullhead and Badger Roads. The section of road is native and very rough. After a discussion, the consensus was that the road should be improved. Supervisor Gregory indicated that he plans on putting it on the planned road improvements list for next year.
Having no further business before the board, the meeting was adjourned by Chairman Pelly at 5:50 pm.
Respectfully submitted by John Williams – Secretary
Minutes SRD September 10th, 2014 Page 1 of 2