Creating a PowerPoint Presentation
§ The PowerPoint Window:
o An obvious difference between the PowerPoint window and other Office programs is that the PowerPoint window is divided into sections (PPT 6).
o The slide pane shows the current slide as it will look during your slide show (PPT 6).
o The notes pane contains for the presenter. During a slide show, the audience does not see the contents of the notes pane (PPT 6).
o Tabs:
§ Along the left edge of the PowerPoint window, you can see two tabs (PPT 6).
· Slides tab – shows a column of numbered miniature images (a.k.a. thumbnails) so you can see a visual representation of several slides at once.
· Outline tab – shows an outline of the titles and text of each slide of your presentation.
§ Adding a New Slide:
o When you add a new slide, PowerPoint formats the slide using a layout. PowerPoint supports four layouts (PPT 19):
§ Title slide – place for a title and a subtitle.
§ Title only – a title only.
§ Title and text – a title and body text.
§ Title and 2-column text – a title and two columns of text.
o To insert a new slide,
§ Go to Insert on the menu bar, and then click New Slide.
§ Select the text layout you prefer.
o Parts of a New Slide:
§ A placeholder is a region of a slide reserved for inserting text or graphics (PPT 13).
§ Text is placed in a special type of placeholder known as a text box (PPT 13).
· The title text is a text box at the top of the slide that gives you the title of the information on that slide (PPT 14).
· The body text is a large text box in which you type in a bulleted list (PPT 14).
· You drag sizing handles to make a text box or other similar objects larger or smaller (PPT 13).
§ A bulleted list is a list of paragraphs with a special character (dot, circle, box, star, or other character) to the left of each paragraph (PPT 13).
· First-level bullet – main paragraph in a bulleted list.
· Second-level bullet – bullet beneath a first-level bullet; a.k.a. bub-bullet.
§ Promoting, Demoting, and Moving Outline Text:
o Working in the Outline tab presentation, not only the single slide currently in the slide pane. Working in the Outline tab allows you to easily move text from one slide to another or to create a new slide (PPT 21).
o To promote an item means to increase the outline level of that item. Examples include (PPT 21):
§ Change a bulleted list item into a slide title.
§ Change a second-level bullet into a first-level bullet.
o To demote an item means to decrease the outline level. Examples include (PPT 21):
§ Change a slide title into a bulleted item on the previous slide.
§ Change a first-level bullet into a second-level bullet.
o To promote items, use the Decrease Indent button on the Formatting toolbar. To demote items, use the Increase Indent button on the Formatting toolbar (PPT 21).
§ Deleting Slides:
o When creating a presentation, you’ll often delete slides (PPT 17).
o To delete slides,
§ In Normal View, click the slide thumbnail in the Slides tab.
OR
§ In Normal View, click the slide icon in the Outline tab to select it, and then press the Delete key on the keyboard.
§ Moving Slides:
o In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once (PPT 23).
o To move a slide,
§ Click the Slide Sorter View button.
§ Click the slide that you wish to move. A thick colored frame appears around the slide.
§ Press and hold the left mouse button and drag the slide to the left of the slide where you want the slide to be moved.