CRANWELL & BYARD’S LEAP PARISH COUNCIL

MINUTES OF THE MEETING HELD ON MONDAY 1st NOVEMBER 2010 IN

CRANWELL VILLAGE HALL

PRESENT: Cllr H Morris (Chairman), Cllr R Bett(A/Clerk),Cllr D Ralph, Cllr K Cairns, Cllr D Ward,

Cllr A Whittaker and 3 members of the public.

Mr Allen, a member of the public addressed the meeting. He asked why one of the tennis nets was still lying on the floor with the attendant risk of damage. He was assured that the matter would be resolved as the misuse of tennis courts was on the agenda. He also complained about the perilous state of the footpath at the Persimmon Homes development. He was advised that a constant watch on what was happening at the development was being carried out but permanent solutions would not be in place till completion of the development.

Cllr Morris thanked the members of the public for their interest and opened the meeting 7.40pm

  1. APOLOGIES

Apologies were received from Cllrs J Hudson, Y Hudson, K Moor and the Clerk Mrs Y Burton. It was proposed by Cllr Cairns, seconded by Cllr. Ralph and agreed that their apologies be accepted.

  1. DECLARATIONS OF INTEREST

There were no declarations of interest

3. SIGNING OF THE MINUTES

Clerk’s notes from 4th October 2010 were proposed by Cllr Ward and seconded by Cllr Cairns as a true record. All agreed and the minutes were duly signed.

4. COUNTY/DISTRICT/POLICE/RAF MATTERS

  • Cllr Cartwright apologised for recent lack of attendance but this was due to other calls on his time and was aware that Cllr. Whittle usually attended if he could not. He reminded the Council that money was still available for community projects.
  • Cllr Whittle reported that there was to be a Government briefing in London on 16/17 November 2010 on the future of the Councils and what money was being allocated.
  • Cllr Whittaker reported that the MOD were investing £161000 in play equipment that would be available for use by all the children in the community and he asked the Parish Council to consider sponsorship of some of the equipment required by way of the precept.
  1. NEW CABINET FOR PARISH CLERK

A new filing cabinet had been acquired which Cllr Whittakerwould arrange delivery of to Mrs Burton. Item to be added to the asset register.

  1. ASSET REGISTER

The Chairman said that a new Asset Register had been compiled. Cllr Whittakerproposed that this should be kept up to date and retained by the Clerk, Seconded by Cllr Cairns and agreed.

  1. COUNCILLORS REPORTS
  2. Cllr Cairns reported that complaints regarding parking by the Permission Development were ongoing and that if yellow lines were to be placed after building had finished then these would need to go on both sides of the road.
  3. Cllr Ward had attended a course on H & S in respect of play equipment. The roller surplus to requirements had been disposed of.
  4. There had been some illegal dumping on the Village Hall Car Park and the disposal of such was being investigated as it had not been established whether it was glass fibre or asbestos, both of which required special handling.
  5. Cllr Ward had spoken with the senior football club and there were several issues to be resolved which would necessitate a meeting between PC reps and the football club.

8.05pm Cllr Whittaker left the meeting

8.07pm Cllr Whittaker returned

  • Cllr Whittaker reported that he had been unable to attend the recent Village Hall Committee meeting.
  1. PLANNING MATTERS

The planning Committee commented as follows on planning applications received:

  • 12a Sleaford Road - No objections to garden shed being erected in rear garden
  • 34 Sleaford Road(Plot 1) Concerns were raised regarding the desirability of further 5 bedroom properties being built in the village. If this was approved then it would be difficult to refuse a property of similar size being built on Plot 2. Concerns were also raised regarding the narrow access and traffic exiting on to the main road.

Clrr Whittaker proposed that the Planning Committee comments be confirmed. Seconded by Cllr Cairns and approved.

  1. SURGERY 16 OCTOBER 2010

Cllr Ralph reported that only one member of the public had attended who had complained about dog fouling on the football pitch. Cllr Ralph’s report had been circulated.

Cllr Whittaker proposed that application be made to NKDC for a bye-law to be introduced that would ban dogs from the sports field, the children’s play area and the tennis courts. Seconded by Cllr Ralph and agreed. Clerk to action

  1. TENNIS COURTS

Concern was expressed over the misuse of the tennis courts – teenagers using it as a cycle track and misusing the nets. Although the council were keen to allow all year round use of the courts the possible ensuing damage being caused by the misuse prompted Cllr Ralph to propose that they be locked between 1st November 2010 and 1st March 2011. Seconded by Cllr Ward and agreed. Keys would be held by Cllrs Ward and Bett.

  1. CRANWELL OLD SCHOOL
  • Three quotations for essential electrical repairs to the Old School had been received. Proposed by Cllr Cairns, seconded by Cllr Whittaker and agreed that the quotation submitted by Mr Baumber be accepted.
  • Cllr Bett was obtaining 3 quotations from double glazing companies with a view to replacing 2 of the original windows in the Old School as the cost to refurbish was likely to be excessive. The quotations would be considered when setting the precept.
  1. COUNCILLOR’S BADGES

Proposed ‘Chairman’ and ‘Councillor’ badges were shown and it was proposed by Cllr Bett, seconded by Cllr Ward and agreed that these plus a ‘Vice Chairman’ and a further ‘Councillor’ badge be purchased for use on official functions,

  1. CLERK’S REPORT

a) Planning applications – see para 8

b) Dog fouling – Fours signs received from NKC re dog fouling. Cllrs Bett and Ward agreed to look at locating these. NKDC does not provide for ‘No dogs walking on fields’. Cllr Bett reported that the metal sign banning dogs from the sports field had been forcibly removed. (See also para 7 re bye-law). If approved appropriate signs would be purchased.

c) Correspondence - A letter had been received from the Auditors that would be dealt with by the Chairman/Finance Officer.

d) Cluster Meeting – Councillor’s were asked to ensure that grit bins in their areas were kept topped up during the winter and to report any requirements to Highways plus any bins that were noted as having been stolen.

e) Clerk’s Trng. - Councillor’s agreed that Mrs Burton should be given the opportunity to undertake fast-track training to qualify as an accredited clerk. Mrs Burton to agree training dates with LALC.

f) No Litter signs – Two signs drawing attention to littering have been received from NKDC and these will be displayed in the village.

g) Night Flying – night flying will be taking place between 1700 and 2259 on 16/17 November.

  1. LETTER FROM THE CHAIRMAN

A letter had been received from the Chairman apologising for her non-attendance at the Council Surgery on 16 October 2010.

  1. DOG WARDEN MEETING

The Chairman was endeavouring to arrange a meeting with the Dog Warden and for her to attend a Parish Council meeting to discuss the various issues being raised.

  1. FINANCE REPORT
  • A query was raised over invoices received from Mr Scotney and these would be checked before the cheques were signed. Cllr Bett proposed the remaining items be approved. Seconded by Cllr Cairns and agreed.
  • Precept Meeting – this was arranged for 11th November 2010 in the Committee Room. Items brought to the attention of the council for consideration were: Bench(s) to be provided on College Avenue, Skateboard, UPVc replacement windows in the Old School and upkeep of the SID.
  1. Any items from public speaking time not requiring a resolution – nil
  1. URGENT MATTERS FOR DISCUSSION.

Items received too late for the agenda which do not require a resolution – None received.

  1. DATES OF NEXT MEETINGS

11th November 2010 – Precept Setting and 6th December 2010 for Parish Council meeting.

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SignedCranwell & Byards LeapDate